CDD Services (Synchronicity Care Ltd)

Theatre Storekeeper

This job is now closed

Job summary

CDD Services provides a procurement service to County Durham and Darlington NHS Foundation Trust, and Tees, Esk and Wear Valleys NHS Trust.

As part of the CDD Services team, the post holder is responsible for all aspects of theatres materials management associated with the ordering of supplies, receipt and efficient storage and stock control within the department. To promote and maintain a cost effective, responsive service in line with the trust policies and procedures.

The post holder must be fully conversant with the departmental objectives and the trusts Standing Financial Instructions and Standing Orders.

Main duties of the job

The post holder will be part of the inventory management team within CDD Services and proactively provide a materials management service to theatre stores. The post holder will work closely with the Consignment Coordinators and in order to provide the required service. The post requires exceptional communication skills, with the ability to communicate at all levels within the customer base.

About us

CDD Services / SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non-clinical services The company is a separate legal body to CDDFT.

CDD Services offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions. As an employee in the company you will benefit from:

A Competitive salary
Excellent Performance Related Bonus Scheme
Access to a pension scheme - National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time)
Night Shift Working Allowances (where appropriate)
Bank Holiday Working Allowances (where appropriate)

Bank work is offered on an 'as and when' basis with no guaranteed hours and will be paid on a pro-rata hourly rate for hours worked only.

Date posted

07 August 2024

Pay scheme

Other

Salary

£12.76 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

M9439-24-0087

Job locations

University Hospital Of North Durham

North Road

Durham

DH1 5TW

Job description

Job responsibilities

Accurate counting of stock products within theatre stores using PDAs.

Downloading information from PDA on to EDC ordering system.

To be responsible for and maintain an efficient ordering system within the Theatre Department, including the storage organisation, monitoring, purchasing, receipting and distribution of all consumable medical and surgical supplies. This could also include consigned, and trust owned, implants.

To generate orders and requisitions on a daily basis using a computerised theatre stores system for approval by the theatre leads to replenish stock items.

To receive, inspect and check all goods delivered to theatre, reporting any discrepancies and taking appropriate corrective action, creating and maintaining systems to facilitate filing of requisitions and all associated paperwork

Putting stock away accurately and tidily in correct locations within theatre stores.

Reordering alternative products, quickly where possible, if original cannot be delivered (inabilities). Comparisons between a range of products may be necessary.

Responsible for returning goods to suppliers in accordance with individual Trusts procedures.

Responsible for the sourcing and ordering of theatre products from multiple sources on varying delivery lead times.

To advise and agree top up levels with the specialist team leaders in accordance with theatre activity, to monitor and control agreed stock levels

To escalate any problems/issues with stock levels with the relevant personnel, ensuring these are rectified in an appropriate and timely manner.

To work with procurement colleagues to ensure best quality and best price. Maintenance of current price levels for all consumable goods to provide information for all Theatre staff and as a cross reference for agreed pricing and discounts with external suppliers.

To use appropriate IT systems for all aspects of the job role, interrogating systems for product analysis purposes including usage, value and costing reports.

To set up and maintain a stock take database, carrying out stock taking duties as required and investigate all shortages/discrepancies.

To deal with any queries in a professional and efficient manner, with particular regard to the progress of orders and solving delivery discrepancies and deficiencies.

To ensure coordination of services provided by the Stock management team across sites and standardisation of systems required to support the service.

Responsible for the maintenance of records associated with the service.

Preparing, planning schedules to maintain optimum stock levels during bank holiday closures.

Participate in audits and stock takes as and when requested.

Provide cover for colleagues between trust sites during periods of annual leave, sickness and any other planned or unplanned leave.

Achieve team and individual agreed targets and objectives.

Responsible for the training of new staff and act as a mentor.

Responsible for maintaining a clean, tidy and safe theatres stores area with all products stored avoiding accidents to persons or goods