Job summary
The Estates Compliance Officer will be responsible to the Estates Compliance Manager and assist in thedelivery of a safe and compliant estates service. The role will involve the monitoring and utilisation of a range of audit strategies and reporting tools to ensure the operational estates team and wider specialisms are delivering our services in line with statutory requirements, HTM's, HBN's, ACOPs and industry best practice.
There will also be a requirement to take a significant role in monitoring and reporting on departmental outputs that feed into various assurance groups at local and board level. This will include monitoring and reporting on agreed key performance indicators (KPI) with HDFT, ERIC, PAM, Training, Minor Works Processes and Funding, Waste Management, Energy as part of the HIF estates and capital service.
It is essential that the successful candidate can manage a fluid and challenging workload where priorities can change regularly throughout the working day.
The post holder should also have effective work prioritisation skills, networking skills, negotiating skills, analytical skills, facilitation skills, project management and change management skills and be IT literate and be able to work autonomously.
Main duties of the job
- Monitoring of capital and estates compliance in terms of service delivery ensuring that systems and processes comply with all relevant statutory and regulatory requirements. This includes all statutory maintenance, inspections and planned maintenance delivery and full SLA analysis as agreed with the Trust
- Ensure all KPI are monitored with a particular focus on reactive and planned maintenance monitoring and reporting in line with our contract obligations with HDFT.
- Support in providing a fully managed service for accommodation changes, small works and capital request approval process and feasibility studies. This is to be carried out in conjunction with the Building & Projects and client side teams.
- Assist in the recording and management of all requests for minor works under 5k and monitor the approval process supported by regular output reports to the Trust.
- Schedule audits and develop action plans to ensure authorising engineers have attended and inspected all critical engineering functions as per HTM requirements.
- Monitor all statutory building and engineering tests and inspections in line with statutory requirements i.e. PSSR and LOLER. This will be via the departmental cloud compliance dashboard.
- Monitoring and reporting of documentation systems including policies, procedures, registers, log books and maintenance records within areas of responsibility, physical or shared data as appropriate.
About us
Harrogate Integrated Facilities (HIF) Estates Department's primary objective is to manage and maintain all engineering services, including all aspects of the built environment within Harrogate & District NHSFoundation Trust (HDFT). This is in order to provide a safe and comfortable environment for patients, staff and visitors to ensure compliance with all statutory and regulatory standards. The departmentmanages all planned and reactive engineering and building tasks for HDFT including a range of surveys, capital works, backlog maintenance and project management.
Job description
Job responsibilities
- Assist in the monitoring, running and updating of
Compliance monitoring and reporting (ACOP.s HTM, HBN) Compliance work-plan, Audits and Digital Strategy
Datix and risk register co-ordination including departmental Health and Safety Monitoring
Compliance Records
Compliance Training and role essential / stat man training
ERIC / PAM Returns (under direction from Estates Compliance Manager
Model Hospital
SFG 20 Implementation and planned maintenance scheme monitoring and reporting.
Cloud based compliance software
SOPs to support service deliver
- Working with Estates Officers to establish the current compliance position in a number of elements such as Water Quality, Ventilation, Decontamination, Electrical, Medical Gas, Fire Safety, permit to work, COSHH and risk assessments.
- Audit and ensure compliance of engineering systems to ensure that statutory records are correct.
- Monitoring and reporting of the compliance training programme and ensure that there are accurate records for training in relation to statutory compliance.
Job description
Job responsibilities
- Assist in the monitoring, running and updating of
Compliance monitoring and reporting (ACOP.s HTM, HBN) Compliance work-plan, Audits and Digital Strategy
Datix and risk register co-ordination including departmental Health and Safety Monitoring
Compliance Records
Compliance Training and role essential / stat man training
ERIC / PAM Returns (under direction from Estates Compliance Manager
Model Hospital
SFG 20 Implementation and planned maintenance scheme monitoring and reporting.
Cloud based compliance software
SOPs to support service deliver
- Working with Estates Officers to establish the current compliance position in a number of elements such as Water Quality, Ventilation, Decontamination, Electrical, Medical Gas, Fire Safety, permit to work, COSHH and risk assessments.
- Audit and ensure compliance of engineering systems to ensure that statutory records are correct.
- Monitoring and reporting of the compliance training programme and ensure that there are accurate records for training in relation to statutory compliance.
Person Specification
Qualifications
Essential
- Level 3 Qualification in, or equivalent experience, in one or more of the following:- Energy Management, Waste Management, Asset and Building Management Compliance
- Proficient in the use of Microsoft Office/Word/Excel/Access/PowerPoint
Experience
Essential
- Experience in developing business cases, project plans and operational policies
- Experience of working in project teams and delivering within agreed timeframes
Skills
Essential
- Proactive with an ability to work autonomously using own discretion and initiative with a methodical and organised approach
- Excellent organisational skills
Person Specification
Qualifications
Essential
- Level 3 Qualification in, or equivalent experience, in one or more of the following:- Energy Management, Waste Management, Asset and Building Management Compliance
- Proficient in the use of Microsoft Office/Word/Excel/Access/PowerPoint
Experience
Essential
- Experience in developing business cases, project plans and operational policies
- Experience of working in project teams and delivering within agreed timeframes
Skills
Essential
- Proactive with an ability to work autonomously using own discretion and initiative with a methodical and organised approach
- Excellent organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
