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York Teaching Hospital Facilities Management (LLP)

Assistant Facilities Manager

Information:

This job is now closed

Job summary

Contract - Permanent

Hours - 37.5 hours per week working 5/7 days

Base - Scarborough

Are you looking for a post based within our YTHFM? Do you possess strong leadership skills, are a keen team player, kind, friendly and motivated?

YTHFM are looking for a team of Assistant Facilities Managers to join our Facilities Department at Scarborough Hospital.

The working pattern for this role is a rolling shift pattern that covers the hours of 05.30 - 06.00 working 5/7 days per week.

The Assistant Facilities Managers will support the efficient operations of our Facilities Department by overseeing day to day activities. It is essential that the successful candidates possess proven knowledge and experience of working within at least one of the soft services, Cleaning and decontamination, Portering, Waste Management and Linen services.

Main duties of the job

  • Overseeing the day to day cleaning and decontamination, Portering, waste Management and linen operations to ensure a high standard of delivery.
  • Line Managing on site teams providing training and ensuring staff adhere to organisational policies and health and safety standards.
  • Responsible for ensuring standards set by the Facilities Manager aremaintained.
  • conducting regular audits and inspections of soft services functions to maintain high standards and ensure key performance indicators are achieved.
  • Monitoring budgets related to soft services, ensuring Rota's are cost effective without compromising service quality
  • Maintaining compliance records ensuring accurate recording and updating relevant documents to provide assurance to the senior Management.
  • Responsible for all initial level HR related issues for direct reporting staff.
  • Monitoring and maintaining stock levels of consumables, uniforms and equipment adhering to budgetary constraints.
  • Monitoring trends by ensuring accurate recording of sickness absences and Annual leave.
  • Ensure all staff receive an annual appraisal and attend all relevant training pertinent to their role.

About us

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

  • 27 days holiday rising to 33 days (depending on NHS Trust service)

  • A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.

  • A variety of different types of paid and unpaid leave covering emergency and planned leave

  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

  • NHS Car Lease scheme and Cycle to Work scheme

  • An extensive range of learning and development opportunities

  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Details

Date posted

28 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

419-6828527-AM-FM-A

Job locations

Scarborough Hospital

Woodlands Drive

Scarborough

YO12 6QL


Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Person Specification

Aptitude & Personal Qualities

Essential

  • Ability to work as a part of and lead a team
  • Ability to lead controversial projects including those involving rota and hours changes

Education, Qualifications and Training

Essential

  • Educated to pre degree level or and equivalent level of knowledge gained through experience and work placement

Experience & Knowledge Required

Essential

  • Knowledge of Facilities Services across a wide range
  • Trained to ILM level 2 in management techniques, or demonstrable level of experience in this area
  • Ability to manage change across the Facilities Team. This will include ability to conduct meetings and 1 to 1 sessions

Desirable

  • Food hygiene level 3
  • ILM level 3
Person Specification

Aptitude & Personal Qualities

Essential

  • Ability to work as a part of and lead a team
  • Ability to lead controversial projects including those involving rota and hours changes

Education, Qualifications and Training

Essential

  • Educated to pre degree level or and equivalent level of knowledge gained through experience and work placement

Experience & Knowledge Required

Essential

  • Knowledge of Facilities Services across a wide range
  • Trained to ILM level 2 in management techniques, or demonstrable level of experience in this area
  • Ability to manage change across the Facilities Team. This will include ability to conduct meetings and 1 to 1 sessions

Desirable

  • Food hygiene level 3
  • ILM level 3

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York Teaching Hospital Facilities Management (LLP)

Address

Scarborough Hospital

Woodlands Drive

Scarborough

YO12 6QL


Employer's website

https://www.yorkhospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

York Teaching Hospital Facilities Management (LLP)

Address

Scarborough Hospital

Woodlands Drive

Scarborough

YO12 6QL


Employer's website

https://www.yorkhospitals.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

East Coast Facilities Manager

Jennifer Louth

jennifer.louth@nhs.net

01723342651

Details

Date posted

28 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

419-6828527-AM-FM-A

Job locations

Scarborough Hospital

Woodlands Drive

Scarborough

YO12 6QL


Supporting documents

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