Job summary
We are looking for a passionate and experienced space planning programme management professional to join RFLPS, reporting into Director of Property to successfully manage the continual improvement and implementation of the space management strategy for the Royal Free London group. The post holder will
- Have the overall responsibility in the delivery and coordination of the Business Unit strategic and operational space management strategy and agenda for our customers and clients
- Provide strategic and operational leadership for the project team and agree common vision, values and objectives whilst being accountable for project planning and delivery and to be an expert in the field of RFLPS business strategy and commercial policy
What do we need?
- A qualified Senior Project Manager or equivalent experience; operational manager/clinician or relevant professional qualification with considerable post qualification and project management experience; demonstrate a thorough understanding of development and project delivery in the relevant health sector or similar complex service environment.
- An out-of-the box thinker, who makes brave choices and decisions, and inspires others to do the same
- A self-starter who can handle multiple inputs across different areas of the organisation and is highly confident with communicating at all levels
- A nature business partner with extensive senior stakeholder management experience and is able to advice, challenge and influence at all levels
Main duties of the job
Programme Management
Risk Management
Information Management, Analysis and Reporting
Stakeholder and Communications Management
Finance
Quality Assurance
Project Management Support and Development
Line Management responsibility of space planning team
About us
Founded in 2018, RFL Property Services is a 100% wholly owned subsidiary of Royal Free London Group (RFLS). Our Parent company, the Royal Free London NHS Foundation Trust is one of the largest Hospital Trusts in the country with over 10,000 employees, a turnover of £1 billion and around 1.8m patient contacts a year.
At RFL Property Services, we act commercially and deliver not only high quality, consistent services across Royal Free London estates and our third-party clients and customers, but also efficiencies by operating at scale, driving new income streams and adding resilience to its existing operational capacity.
Since formation, RFL Property Services has grown from 11 employees to 135 and expanded its customer base and variety of work beyond traditional estates and facilities operations. Our operational teams now manage a revenue budget in excess of £170m across an acute hospital and community portfolio of over 160 properties with a footprint in excess of 400,000 sqm that delivers over 1.5m outpatient appointments and 200,000 inpatient episodes. Our consultancy team, inspired by the vision of building a successful consultancy business through driving valued outcome, innovative and improved health outcomes and patient experience, are involved in a capital investment pipeline programme well in excess of £3bn over the next 5 years for a variety of NHS customers.
Job description
Job responsibilities
The key duties of the Post Holder are:
- The Programme Manager is ultimately accountable for the success of the Group and Business Unit space management strategy in meeting business needs of the Trust and ensuring efficient use of the Trust estate.
- The Programme Manager will be involved in the day-to-day activities of the RFL space management programme as a whole and must be proactive and visible as the driving force behind the programme.
- The Programme Manager needs to be able to combine realism with openness and the clarity of expression to communicate the vision effectively. This will involve highly complex situations where there will be significant barriers to understanding.
- Owning and communicating the vision for the strategy and space management programme and being its champion, providing clear leadership and direction through the life of the programme.
- Providing overall direction and leadership for the delivery and implementation of the strategy with personal accountability for its outcome, including taking a lead role in space efficiency initiatives leading to potential property disposal, acquisitions and negotiations with internal and external stakeholders
- Accountable for the space programme governance arrangements and administration by ensuring the programme is managed appropriately to deliver timely and quality outputs and outcomes.
- Responsible for the production and maintenance of key programme and project information, including the overall programme co-ordination, publication of individual project briefs and the preparation of business cases as required for sign-off by the Trust
- Ensure preparation of regular reporting against key performance indicators as required to meet the information requirements of the group, business units, executive directors, and senior management
- Maintaining the alignment of the programme to the organisations strategic direction and taking responsibility for addressing the evolving clinical or business needs and emerging issues that impact on the programme.
- Build productive relationships to secure credibility with key stakeholders.
- Ensure that robust project management mechanisms and systems are in place to successfully deliver significant projects.
- Ability to analyses and present highly complex information clearly and persuasively, both verbally and in writing
- Develop effective risk and issue management tools to be used within all project management activities.
Job description
Job responsibilities
The key duties of the Post Holder are:
- The Programme Manager is ultimately accountable for the success of the Group and Business Unit space management strategy in meeting business needs of the Trust and ensuring efficient use of the Trust estate.
- The Programme Manager will be involved in the day-to-day activities of the RFL space management programme as a whole and must be proactive and visible as the driving force behind the programme.
- The Programme Manager needs to be able to combine realism with openness and the clarity of expression to communicate the vision effectively. This will involve highly complex situations where there will be significant barriers to understanding.
- Owning and communicating the vision for the strategy and space management programme and being its champion, providing clear leadership and direction through the life of the programme.
- Providing overall direction and leadership for the delivery and implementation of the strategy with personal accountability for its outcome, including taking a lead role in space efficiency initiatives leading to potential property disposal, acquisitions and negotiations with internal and external stakeholders
- Accountable for the space programme governance arrangements and administration by ensuring the programme is managed appropriately to deliver timely and quality outputs and outcomes.
- Responsible for the production and maintenance of key programme and project information, including the overall programme co-ordination, publication of individual project briefs and the preparation of business cases as required for sign-off by the Trust
- Ensure preparation of regular reporting against key performance indicators as required to meet the information requirements of the group, business units, executive directors, and senior management
- Maintaining the alignment of the programme to the organisations strategic direction and taking responsibility for addressing the evolving clinical or business needs and emerging issues that impact on the programme.
- Build productive relationships to secure credibility with key stakeholders.
- Ensure that robust project management mechanisms and systems are in place to successfully deliver significant projects.
- Ability to analyses and present highly complex information clearly and persuasively, both verbally and in writing
- Develop effective risk and issue management tools to be used within all project management activities.
Person Specification
Education & professional Qualifications
Essential
- Degree/Diploma in line with key competencies or equivalent
Desirable
- Diploma in Project Management or similar experience
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Experience
Essential
- Experience of a variety of project planning and programming techniques
- Proven expertise to lead, plan, manage, interact with colleagues and deliver projects successfully in a spirit of cooperation.
- Considerable experience at management level.
Skills and aptitudes
Essential
- Ability to seek and share information and ideas in a confident and compelling manner, using a range of techniques to achieve an effective outcome.
- Clear aptitude to engage with internal and external stakeholders and service providers and business partners to proactively manage the utility and value of the estate
- Comprehensive ability to use Microsoft project and/or Oracle Project management software or similar
- High level of written communication and analytical skills
- Ability to analyse income and expenditure financial information rapidly and apply sound commercial acumen and sound technical knowledge to maximise value of complex estate
- Understanding of concept and Principles of Prince 2 or similar, and practical application
- Ability to act autonomously in predicting and responding to space management problems to ensure mitigation of risk
- Ability to train and teach others and act as workplace mentor in space management and general professional development .
Person Specification
Education & professional Qualifications
Essential
- Degree/Diploma in line with key competencies or equivalent
Desirable
- Diploma in Project Management or similar experience
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Experience
Essential
- Experience of a variety of project planning and programming techniques
- Proven expertise to lead, plan, manage, interact with colleagues and deliver projects successfully in a spirit of cooperation.
- Considerable experience at management level.
Skills and aptitudes
Essential
- Ability to seek and share information and ideas in a confident and compelling manner, using a range of techniques to achieve an effective outcome.
- Clear aptitude to engage with internal and external stakeholders and service providers and business partners to proactively manage the utility and value of the estate
- Comprehensive ability to use Microsoft project and/or Oracle Project management software or similar
- High level of written communication and analytical skills
- Ability to analyse income and expenditure financial information rapidly and apply sound commercial acumen and sound technical knowledge to maximise value of complex estate
- Understanding of concept and Principles of Prince 2 or similar, and practical application
- Ability to act autonomously in predicting and responding to space management problems to ensure mitigation of risk
- Ability to train and teach others and act as workplace mentor in space management and general professional development .
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
