Procurement Assistant Apprenticeship Level 3

Job description

Job responsibilities

The post holder:

Support the Senior Category Managers during strategic procurements.

Develop strong working relationships with all stakeholders, both internal and external, promoting a culture of shared responsibility for procurement issues within the context of Trust objectives.

Support Tendering and Contracting activity in line with CHS/CHFT financial procedures.

Work closely with the other procurement colleagues and divisional staff to ensure that all aspects of the procurement agenda are covered in support of CHS/CHFT objectives.

Full time apprentices will typically spend 18 months on-programme (before the gateway) working towards the occupational standard, with a minimum of 20% off-the-job training.

For level 3 apprenticeships and above apprentices without English and mathematics at level 2 must achieve level 2 prior to taking their End Point Assessment.

Savings

Through research and data analysis, identify efficiency savings for the organisation.

Work collaboratively to deliver savings opportunities.

Compliance

Compliance to both internal and best practise processes and procedures which achieve best value for money when procuring products & services whilst also ensuring compliance with contracts and Trust/EU standard procurement practice.

Ensure that the Trusts Standing Financial Instructions (SFIs), Public Procurement Legislation, Social Value and CHS/CHFT and NHS procurement policies and procedures are adhered to at all times.

Assist in the implementation of operational policies and procedures and support activities which ensure compliance to accredited standards awarded to the organisation.

Suppliers/Supply

Supporting supplier management to ensure compliance to the procurement process and specifications as well as providing support in the event of market disruption and supplier failure which causes an issue with supply/service delivery.

Stakeholder

Effective stakeholder engagement undertaken during procurement activities/projects to ensure best outcomes are achieved for all parties.

Develop strong working relationships with procurement colleagues and managers promoting a culture of shared responsibility for procurement initiatives.

Collaboration

Supporting collaboration activities with other regional colleagues within ICS/WYAAT to rationalise products and suppliers, and agreeing and achieving savings and other value added benefits.

Self Management

Attend all mandatory training as required by the CHS/Trust.

Participating the annual appraisal process including putting in place development plans.

Seek advice and support from line manager and other colleagues within the procurement team.

Be open to change, amend working practices in response to changes in process with a positive attitude.

Be open, honest, respectful and reliable.

Be enthusiastic and passionate when adhering to company values and engaging in your personal development.

Be attentive to the detail in any procurement and negotiation activity.

Be professional, impartial and unbiased in your communication, advice and recommendations to procurement stakeholders or colleagues

Person Specification

Qualifications

Essential

• Relevant experience to show good English, Maths and communication skills which can be demonstrated on the application form and at interview
• Good English skills and grammatically correct application
• Must not have qualifications at level 4 or higher in an admin or customer service related subject

Desirable

• GSCE English grade 3 -9, (A*-D, or equivalent)
• GCSE Mathematics grade 3 -9, (A*-D, or equivalent)

Experience

Essential

• Experience of using computer systems
• Familiar with Microsoft office & keyboard skills

Desirable

• Using Microsoft office packages
• Experience of using Emails and the internet
• Experience of using Microsoft Excel

Special Knowledge/ Expertise

Desirable

• A basic understanding of the NHS or Public Sector
• Awareness of databases

Practical/Intellectual Skills/Personal Qualities

Essential

• Good verbal and written communication skills
• Desire to work in Administration/Customer service role.
• Able to complete allocated work within agreed timescales
• Able to deal with a wide range of people across all levels internally and external to the organisation.
• Demonstrate self-motivation
• Ability to learn new skills

Health

Essential

• Able to fulfil the health requirements of the post as identified in the Job Description, taking into account any reasonable adjustments recommended by Occupational Health

General

Essential

• Must be eligible to work in the UK
• Ability to work in various locations throughout the network of services provided by Calderdale and Huddersfield Solutions Ltd

Training

Essential

• Willingness to complete the apprenticeship training
• Willingness to attend CHS/CHFT in-house training
• Willingness to attend Government commercial training where relevant

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Calderdale and Huddersfield Solutions

Address

Huddersfield Royal Infirmary

Acre Street, Lindley

Huddersfield

HD3 3EA

Employer's website

https://chs-limited.co.uk/welcome/ (Opens in a new tab)