Job summary
We have a new vacancy within the CRH Theatre Team for an Inventory Materials Management Assistant to help to develop and enhance the delivery of our patient focused services strategy. The post holder will work predominantly within CRH Theatres but will need to provide cover across site for other inventory managed areas. We are currently in the process of rolling out a new Inventory Management System and the successful candidate will play a vital role in ensuring that medical/surgical consumable stock is managed effectively.
There is a requirement for manual handling and physical distribution of products. The need to work at pace whilst ensuring accuracy is critical to ensure clinical staff have the necessary medical/surgical clinical consumables to deliver healthcare.
Regular interaction with staff from all wards and departments is key so a friendly and can do attitude is required at all times. A team player is essential as the daily challenges will require an individual who has is flexible in their approach to the role.
The Person:
We are looking for someone ideally with experience of:
? Working within a stock control based environment.
? Understanding of the basics of stock replenishment.
? Customer service and a friendly 'can do' attitude.
? Working as part of a team in a time pressured environment
**Any CHFT applicants need to be aware that it will involve joining on CHS T&Cs**
Main duties of the job
As part of a locally based Materials Management Team the post holder will:
- On a routine regular basis, ensure that goods are replenished in all areas as required using both stock inventory management systems and oracle i-proc ordering systems.
- To ensure that stock is maintained at the appropriate level using hand held data capture devices and the putting away of all stock to agreed standards.
- Provide reports, specialist advice to customers and generally act as a focal point for all communication relating to ordered stock.
- Maintain appropriate materials management and stores records on behalf of the customer.
- Ensure that the services expected of the Procurement and Supplies Department are delivered in the most cost effective manner consistent with the agreed service standards.
- Work closely with other members in the Materials Management Team and with the Procurement and Supplies Department colleagues.
- Develop relationships with Trust colleagues.
- Build and maintain strong customer relationships.
About us
Calderdale and Huddersfield Solutions Ltd (CHS) provides estates, facilities and procurement services to our partner organisation Calderdale and Huddersfield NHS Foundation Trust (CHFT) and other customers. We employ around 450 staff in a wide range of functions, ranging from cleaners, porters, retail and administrative staff to engineers and procurement specialists.
In addition to a competitive salary, unsocial hour payments where applicable and NEST pension employer/employee match scheme (up to 6% CHS contribution) we also offer a range of benefits as follows:-
Extensive range of discounts on-line and in store at all your favourite retail outlets
Staff Lottery scheme
On site restaurant (staff discount), Caf and coffee bar serving Costa coffee and Retail shop
On site Nursery provision and generous Maternity/Paternity and Adoption schemes
Workforce benefit team to support with a range of childcare provision/out of school clubs
Salary sacrifice car and cycle schemes (subject to certain criteria)
Tax free childcare vouchers
Career break scheme
Special leave policies
Flexible working opportunities
On site Occupational Health service
24/7 Care First Employee Assistance scheme that provides:-
Confidential counselling and support
Financial and legal help and advice
Chaplaincy Services, Chapel and Prayer rooms
Dedicated wellbeing hour each week
Job description
Job responsibilities
- Carry out a full materials management arrangement as appropriate in accordance with established procedures and timescales, ie the moving, handling, distribution, receipting and storage of goods to the relevant stock location.
- To review and maintain optimum stock levels for all products to be materially managed within inventory management system areas which will include both NHSSC stock and non-stock direct from suppliers.
- Generate non-stock orders via iProc and process supplementary ad-hoc orders in a timely and efficient manner. Ensure correct pricing by liaising with the Specialist Inventory Team.
- Undertake the receipt of non-stock deliveries from stores & prior to put away at the designated clinical area, ensure that adequate checks are made and that the delivery is correct in terms of quantity, quality and description.
- To take responsibility for corrective action in stock-out situations ie sourcing an alternative product, liaising with NHSSC suppliers directly, moving stock internally between clinical areas within the inventory managed areas and escalating to the Specialist Inventory Team
- Responsible for maintaining stock levels and rotation of locally held stock as appropriate and ensure stock does not exceed its use by date.
- To regularly (approximately 10 times per day) move NHS Supply Chain roll cages (up to 180kg) and boxes (up to 18kg), within ward/department areas.
- To work in an environment where interruptions will be encountered on a daily basis, eg where wards and departments make requests for urgently required products, which can vary between 1 and 6 different requests per day.
Job description
Job responsibilities
- Carry out a full materials management arrangement as appropriate in accordance with established procedures and timescales, ie the moving, handling, distribution, receipting and storage of goods to the relevant stock location.
- To review and maintain optimum stock levels for all products to be materially managed within inventory management system areas which will include both NHSSC stock and non-stock direct from suppliers.
- Generate non-stock orders via iProc and process supplementary ad-hoc orders in a timely and efficient manner. Ensure correct pricing by liaising with the Specialist Inventory Team.
- Undertake the receipt of non-stock deliveries from stores & prior to put away at the designated clinical area, ensure that adequate checks are made and that the delivery is correct in terms of quantity, quality and description.
- To take responsibility for corrective action in stock-out situations ie sourcing an alternative product, liaising with NHSSC suppliers directly, moving stock internally between clinical areas within the inventory managed areas and escalating to the Specialist Inventory Team
- Responsible for maintaining stock levels and rotation of locally held stock as appropriate and ensure stock does not exceed its use by date.
- To regularly (approximately 10 times per day) move NHS Supply Chain roll cages (up to 180kg) and boxes (up to 18kg), within ward/department areas.
- To work in an environment where interruptions will be encountered on a daily basis, eg where wards and departments make requests for urgently required products, which can vary between 1 and 6 different requests per day.
Person Specification
Qualifications
Essential
- 4 passes at GCSE inc Maths & English
- NVQ level 3 in a customer focused discipline
Desirable
- Willingness to undertake appropriate further study
- Health and Safety, COSHH, Risk Assessment, Moving and Handling awareness
Knowledge
Essential
- Good written, verbal and analytical skills
- Effective communication skills
- Ability to deal with customers courteously and effectively within clinical environments
- Good interpersonal skills
- Ability to use telephone in a professional confident manner
- Computer literacy - Basic computer skills (hand-held computer technology, mainframe computer technology, PC packages)
- Ability to lift goods, move trolleys from point of receipt to end user area's i.e. wards or departments within the Trust site all in accordance with manual handling requirements
Desirable
- Knowledge of Medical & Surgical products
- Understanding of logistics and NHS Supply chain
- Trust Standing Financial Instructions
- Local Purchasing
- Understanding of customer requirements pertinent to the healthcare industry
- Understanding of eCommerce
Experience
Essential
- Previous experience in a supplies department
- Working knowledge of the principles of effective stock control (
- Knowledge of the principles of materials management
- Experience of main frame computer stock control systems and orders
- Proficient in the use of IT stock control systems
- Knowledge of barcodes and scanners for data capture
Desirable
- Experience of introducing new systems and processes
- Introduction of value for money savings initiatives
Person Specification
Qualifications
Essential
- 4 passes at GCSE inc Maths & English
- NVQ level 3 in a customer focused discipline
Desirable
- Willingness to undertake appropriate further study
- Health and Safety, COSHH, Risk Assessment, Moving and Handling awareness
Knowledge
Essential
- Good written, verbal and analytical skills
- Effective communication skills
- Ability to deal with customers courteously and effectively within clinical environments
- Good interpersonal skills
- Ability to use telephone in a professional confident manner
- Computer literacy - Basic computer skills (hand-held computer technology, mainframe computer technology, PC packages)
- Ability to lift goods, move trolleys from point of receipt to end user area's i.e. wards or departments within the Trust site all in accordance with manual handling requirements
Desirable
- Knowledge of Medical & Surgical products
- Understanding of logistics and NHS Supply chain
- Trust Standing Financial Instructions
- Local Purchasing
- Understanding of customer requirements pertinent to the healthcare industry
- Understanding of eCommerce
Experience
Essential
- Previous experience in a supplies department
- Working knowledge of the principles of effective stock control (
- Knowledge of the principles of materials management
- Experience of main frame computer stock control systems and orders
- Proficient in the use of IT stock control systems
- Knowledge of barcodes and scanners for data capture
Desirable
- Experience of introducing new systems and processes
- Introduction of value for money savings initiatives
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).