Job summary
The post holder will provide a professional, effective and efficient coordinator and administrative support role to the Governance & Compliance Department by supporting the oversight and co-ordination of the governance, risk and compliance programme for the LLP.
The post holder must ensure that the service operates efficiently achieving high levels of quality, resilience and responsiveness. The post holder must help to ensure internal processes are adequate and functional for the LLPs needs and play an active role in developing, implementing, monitoring and measuring systems and processes to ensure legislative compliance.
Main duties of the job
- secretarial and administrative support service to the PA to the Director of Governance and Director of Finance
- act as a system administrator for Insight4GRC's governance and compliance suite , enabling users to update records or obtain reports in real time via a web browser
- as a member of the Governance Team; manage and maintain the 4Risk, 4Action, 4Performance and 4Policies modules on Insight4GRC
- preparation of meeting agendas and collate any related documents and information relating to meetings
- attend meetings to take minutes, type up minutes and disseminate within strict deadlines
- maintain office systems, including data management
- provide cover as the named person (Central Alerting System Liaison Officer) to manage the central alert system, ensuring appropriate distribution of alerts and collation and return of responses
- liaise and provide reports and statistics to internal and external bodies on alert status and compliance levels
- support the Governance team in undertaking the Premises Assurance Model Audit for the LLP's Estates and Facilities annual self-assessment
- support the production of the Monthly and Annual Master Services Agreement Performance and Assurance Report for the Clients of the LLP
- support the collation and distribution of Freedom of Information requests on behalf of the LLP's clients
- ordering of supplies for department and processing invoices
About us
At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
North Tees & Hartlepool Solutions is an NHS owned company of North Tees and Hartlepool NHS Foundation Trust. The successful applicant will be an employee of the subsidiary and not the NHS.
We will support staff through providing an inclusive and supportive workplace with health & well-being initiatives and opportunities for development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition, Managers Awards and Shining Stars.
We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
We recruit for values and "Together we are North Tees & Hartlepool"
Job description
Job responsibilities
See attached job description and duties:
- secretarial and administrative support service to the PA to the Director of Governance and Director of Finance
- act as a system administrator for Insight4GRC's governance and compliance suite , enabling users to update records or obtain reports in real time via a web browser
- as a member of the Governance Team; manage and maintain the 4Risk, 4Action, 4Performance and 4Policies modules on Insight4GRC
- preparation of meeting agendas and collate any related documents and information relating to meetings
- attend meetings to take minutes, type up minutes and disseminate within strict deadlines
- maintain office systems, including data management
- provide cover as the named person (Central Alerting System Liaison Officer) to manage the central alert system, ensuring appropriate distribution of alerts and collation and return of responses
- liaise and provide reports and statistics to internal and external bodies on alert status and compliance levels
- support the Governance team in undertaking the Premises Assurance Model Audit for the LLPs Estates and Facilities annual self-assessment
- support the production of the Monthly and Annual Master Services Agreement Performance and Assurance Report for the Clients of the LLP
- support the collation and distribution of Freedom of Information requests on behalf of the LLPs clients
- ordering of supplies for department and processing invoices
Job description
Job responsibilities
See attached job description and duties:
- secretarial and administrative support service to the PA to the Director of Governance and Director of Finance
- act as a system administrator for Insight4GRC's governance and compliance suite , enabling users to update records or obtain reports in real time via a web browser
- as a member of the Governance Team; manage and maintain the 4Risk, 4Action, 4Performance and 4Policies modules on Insight4GRC
- preparation of meeting agendas and collate any related documents and information relating to meetings
- attend meetings to take minutes, type up minutes and disseminate within strict deadlines
- maintain office systems, including data management
- provide cover as the named person (Central Alerting System Liaison Officer) to manage the central alert system, ensuring appropriate distribution of alerts and collation and return of responses
- liaise and provide reports and statistics to internal and external bodies on alert status and compliance levels
- support the Governance team in undertaking the Premises Assurance Model Audit for the LLPs Estates and Facilities annual self-assessment
- support the production of the Monthly and Annual Master Services Agreement Performance and Assurance Report for the Clients of the LLP
- support the collation and distribution of Freedom of Information requests on behalf of the LLPs clients
- ordering of supplies for department and processing invoices
Person Specification
Data systems experience
Essential
- GCSE Grade A-C Maths
- GCSE Grade A-C English
- Data / ICT Qualification
- Demonstrable experience of taking minutes & typing minutes
- Demonstrable experience of providing a secretarial support service / admin experience
- Good ICT skills, significant experience of Microsoft Office applications
- Experience of working with NHS / health governance systems
Desirable
- Experience of working within a healthcare environment
- Experience in dealing with members of the public
- Working within a multi-disciplinary team
- Willingness to learn and continue personal development as required by the role
Person Specification
Data systems experience
Essential
- GCSE Grade A-C Maths
- GCSE Grade A-C English
- Data / ICT Qualification
- Demonstrable experience of taking minutes & typing minutes
- Demonstrable experience of providing a secretarial support service / admin experience
- Good ICT skills, significant experience of Microsoft Office applications
- Experience of working with NHS / health governance systems
Desirable
- Experience of working within a healthcare environment
- Experience in dealing with members of the public
- Working within a multi-disciplinary team
- Willingness to learn and continue personal development as required by the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
