Administration Officer - Clinical Engineering
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Job summary
The aim of the service is to be 'The best Medical Engineering Service in the NHS' and the post holder is required to contribute to this competence.
To ensure the smooth running of the Medical Engineering Office.
Administration of the Medical Devices Asset Registers
Renew service contracts with outside contractors.
To provide an administrative service to the Medical Engineering Department.
Main duties of the job
- Responsible for the control of all clerical related tasks within the Department.
- Processing, in accordance with standing financial instructions, all necessary documentation and processes for the purchase of stock and non-stock items ensuring best value for money is obtained.
- Liaise with appropriate external companies regarding the progress of all ordered items, ensuring that records of progress are kept up to date.
- Responsible for co-coordinating the receipt of all goods inwards to include processing necessary documentation
- Assists with checking invoices forwarded by Finance and answering queries from Finance regarding completed or unpaid invoices.
- Support the Head of Medical Engineering with progressing new and renewable internal and external annual maintenance service level agreements and contracts. Ensuring that progress sheets for each contract are kept up to date.
- Support the Head of Medical Engineering with the Medical equipment replacement programme
- Maintain the medical equipment asset register
- Prepare meeting agendas, take minutes of meeting, produce and distribute minutes prior to meetings etc.
- Devise and maintain relevant filing systems for the department.
- Provide front of house reception services.
- Assist in training new staff members in correct ordering procedures.
About us
At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
North Tees & Hartlepool Solutions is an NHS owned company of North Tees and Hartlepool NHS Foundation Trust. The successful applicant will be an employee of the subsidiary and not the NHS.
We will support staff through providing an inclusive and supportive workplace with health & well-being initiatives and opportunities for development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition, Managers Awards and Shining Stars.
We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
We recruit for values and "Together we are North Tees & Hartlepool"
Details
Date posted
14 November 2023
Pay scheme
Other
Salary
£22,816 to £24,336 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
345-NTHS5820313
Job locations
University Hospital of North Tees
Hardwick Road
Stockton-on-Tees
TS19 8PE
Employer details
Employer name
North Tees & Hartlepool Solutions
Address
University Hospital of North Tees
Hardwick Road
Stockton-on-Tees
TS19 8PE
Employer's website
https://nthsolutions.co.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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