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Gloucestershire Managed Services

Stores Assistant, GMS Band A

The closing date is 27 May 2025

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Job summary

Are you organised, hands-on, and good with people? If so, we'd love to hear from you! Gloucestershire Managed Services (GMS) is looking for a proactive Stores Assistant to join our busy Estates team. Based in Cheltenham, close to Cheltenham General Hospital, you'll play a key rolein keeping things running smoothly by managing our stock of building, electrical, and mechanical materials - ensuring our maintenance teams have everything they need to keep our hospitals safe, functional and fully operational.

You'll be part of a busy and varied Estates service, where each day brings something new. We're continuing to develop and improve how we work, and we value people who bring fresh ideas, a strong work ethic, and a practical, solutions-focused approach.

Please note this job will attract GMS Terms and Conditions of Service (TCS)

Please see attached TCS for reference

Main duties of the job

We're looking for someone with great organisational skills, a hands-on approach and the ability to keep things moving in a fast-paced environment. Key responsibilities include:

- Managing a large stock inventory of over 2,000 items, with a value of around £200,000

- Requisitioning and issuing materials to the Estates maintenance team.

- Ensuring timely deliveries and maintaining accurate records using our Facilities Management System.

- Conducting regular stock checks and audits.

- Working closely with the Workshop Manager to ensure materials are available for planned works.

- Maintaining inventories at both Gloucestershire Royal and Cheltenham General Hospital sites.

- Monitoring and ordering personal protective equipment (PPE) and keeping distribution records.

- Liaising with suppliers to manage stock levels and resolve any supply issues.

- Keeping stores clean, tidy, safe, and well organised.

- Regularly lifting and moving stock items (frequently up to 25kg, occasionally more with lifting equipment).

About us

At Gloucestershire Managed Services, we provide essential support services that keep NHS hospitals running, such as maintenance, catering, portering, logistics and more. Our work might take place behind the scenes, but it plays a vital role in delivering safe and efficient healthcare every day.

Join us and become part of a team where your work truly matters.

How to Apply

Click 'Apply for this job' to submit an online application on NHS Jobs (TRAC).

Alternatively, if you would prefer to apply via email, please send your CV with the job title in the subject line to:

ghn-tr.gmsrecruitmentgeneralinbox@nhs.net

Please Note: Upon submission, an NHS Trac account will be created in your name to enable your application to be processed and assessed.

Details

Date posted

08 May 2025

Pay scheme

Other

Salary

£23,959 a year (pa pro rata if part-time)

Contract

Permanent

Working pattern

Full-time

Reference number

318-25-GMS0343

Job locations

Cheltenham General Hospital

Cheltenham

GL53 7AN


Job description

Job responsibilities

To succeed in this role, you will need:

- A good understanding of building and engineering materials.

- Strong organisational and communication skills.

- Good computer skills, particularly with Microsoft Office.

- A positive customer-focused attitude.

- The ability to work independently and collaboratively.

- Good numeracy and literacy skills.

- A full, clean driving licence is desirable.

Youll work closely with Estates and maintenance colleagues across two busy hospital sites, supporting the planning and delivery of essential works. Youll also take a proactive approach to managing stock, identifying slow-moving items, and suggesting improvements to increase efficiency.

Job description

Job responsibilities

To succeed in this role, you will need:

- A good understanding of building and engineering materials.

- Strong organisational and communication skills.

- Good computer skills, particularly with Microsoft Office.

- A positive customer-focused attitude.

- The ability to work independently and collaboratively.

- Good numeracy and literacy skills.

- A full, clean driving licence is desirable.

Youll work closely with Estates and maintenance colleagues across two busy hospital sites, supporting the planning and delivery of essential works. Youll also take a proactive approach to managing stock, identifying slow-moving items, and suggesting improvements to increase efficiency.

Person Specification

Qualifications

Essential

  • Basic education with good numeracy and literacy skills.

Desirable

  • Full, clean driving licence.

Experience

Essential

  • Experience managing stock and inventory (e.g. over 2,000 items).
  • Experience issuing and requisitioning materials.

Desirable

  • Experience using IT systems for record keeping (e.g. ordering, tracking stock).
  • Experience working in a fast-paced, practical or hands-on role (e.g. warehouse, estates, maintenance).
  • Experience working as part of a team in a support or operational environment.

Knowledge/ Skills

Essential

  • Good understanding of stock management processes.
  • Strong organisational skills.

Desirable

  • Good computer literacy, particularly Microsoft Office.
  • Clear and confident communication skills.
  • Ability to work both independently and as part of a team.
Person Specification

Qualifications

Essential

  • Basic education with good numeracy and literacy skills.

Desirable

  • Full, clean driving licence.

Experience

Essential

  • Experience managing stock and inventory (e.g. over 2,000 items).
  • Experience issuing and requisitioning materials.

Desirable

  • Experience using IT systems for record keeping (e.g. ordering, tracking stock).
  • Experience working in a fast-paced, practical or hands-on role (e.g. warehouse, estates, maintenance).
  • Experience working as part of a team in a support or operational environment.

Knowledge/ Skills

Essential

  • Good understanding of stock management processes.
  • Strong organisational skills.

Desirable

  • Good computer literacy, particularly Microsoft Office.
  • Clear and confident communication skills.
  • Ability to work both independently and as part of a team.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Managed Services

Address

Cheltenham General Hospital

Cheltenham

GL53 7AN


Employer's website

https://www.gloshospitals.nhs.uk/gloucestershire-managed-services/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Managed Services

Address

Cheltenham General Hospital

Cheltenham

GL53 7AN


Employer's website

https://www.gloshospitals.nhs.uk/gloucestershire-managed-services/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Workforce Officer

Penny Bickerstaff

penny.bickerstaff@nhs.net

07977787082

Details

Date posted

08 May 2025

Pay scheme

Other

Salary

£23,959 a year (pa pro rata if part-time)

Contract

Permanent

Working pattern

Full-time

Reference number

318-25-GMS0343

Job locations

Cheltenham General Hospital

Cheltenham

GL53 7AN


Supporting documents

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