Job summary
Gloucestershire Managed Services (GMS) is seeking a proactive and organised Training Administrator to support the development and compliance of our workforce. This role involves co-ordinating training programs, maintaining accurate records, and ensuring staff meet statutory and mandatory training requirements.
Working closely with the HR, OD, and Communications team, the Training Administrator will play a pivotal role in fostering a well-trained and effective organisation.
Please note this job will attract GMS Terms and Conditions of Service (TCS)
Please see attached TCS for reference
Main duties of the job
Co-ordinate training sessions, workshops, and seminars for GMS staff, ensuring all logistical arrangements are in place.
Monitor compliance with statutory and mandatory training requirements and maintain accurate training records.
Conduct post-training evaluations and analyse feedback to improve future initiatives.
Collaborate on creating and enhancing training materials and programs.
Organise onboarding orientation sessions and initial training schedules.
Act as the first point of contact for training-related inquiries and provide guidance on training opportunities.
Contribute to the continuous improvement of training processes and initiatives.
About us
Gloucestershire Managed Services (GMS) is a subsidiary of Gloucestershire Hospitals NHS Foundation Trust (GHNHSFT), employing over 900 staff and providing a wide range of Estates and Facilities services across all GHNHSFT properties.
GMS is committed to creating a supportive and dynamic environment where our staff can thrive. As a Training Administrator, you'll have the opportunity to make a meaningful impact on workforce development, while benefiting from hybrid working arrangements and cross-site collaboration across Cheltenham and Gloucester sites.
Job description
Job responsibilities
Key Responsibilities:Plan, organise, and deliver training activities, ensuring they align with organisational needs.
Maintain and update the training management system to track compliance and performance
Work closely with internal teams and external providers to deliver high-quality training solutions
Ensure all training programs comply with organisational and regulatory standards
Facilitate onboarding processes, ensuring new hires receive the necessary training and resources.
Working Environment:This role combines office-based and hybrid working arrangements, with frequent travel between sites in Cheltenham and Gloucester. (a free Shuttle bus is available). The post holder will work in a professional environment, engaging with diverse stakeholders and occasionally setting up training venues.
Communication and Working Relationships:The Training Administrator will develop effective working relationships with internal teams and external stakeholders:
Internal:HR & OD team
Service leadership teams, (SLT)
New hires
GMS staff.
External:
Training providers
Regulatory bodies
NHS partners
Job description
Job responsibilities
Key Responsibilities:Plan, organise, and deliver training activities, ensuring they align with organisational needs.
Maintain and update the training management system to track compliance and performance
Work closely with internal teams and external providers to deliver high-quality training solutions
Ensure all training programs comply with organisational and regulatory standards
Facilitate onboarding processes, ensuring new hires receive the necessary training and resources.
Working Environment:This role combines office-based and hybrid working arrangements, with frequent travel between sites in Cheltenham and Gloucester. (a free Shuttle bus is available). The post holder will work in a professional environment, engaging with diverse stakeholders and occasionally setting up training venues.
Communication and Working Relationships:The Training Administrator will develop effective working relationships with internal teams and external stakeholders:
Internal:HR & OD team
Service leadership teams, (SLT)
New hires
GMS staff.
External:
Training providers
Regulatory bodies
NHS partners
Person Specification
Qualifications
Essential
- Minimum of GCSEs (or equivalent) in English and Mathematics
Desirable
- NVQ Level 3 or equivalent in Business Administration, HR, or a related field
- Evidence of ongoing professional development in HR, training, or administration fields
Experience
Essential
- Experience in an administrative role, preferably related to training, HR or workforce development.
Desirable
- Experience in coordinating or delivering training sessions
- Prior exposure to a healthcare or facilities management environment
Knowledge/ Skills
Essential
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with maintaining databases or Learning Management Systems (LMS)
Desirable
- Knowledge of training compliance requirements and regulatory standards
- Ability to set up and operate Audio-Visual (AV) equipment
Person Specification
Qualifications
Essential
- Minimum of GCSEs (or equivalent) in English and Mathematics
Desirable
- NVQ Level 3 or equivalent in Business Administration, HR, or a related field
- Evidence of ongoing professional development in HR, training, or administration fields
Experience
Essential
- Experience in an administrative role, preferably related to training, HR or workforce development.
Desirable
- Experience in coordinating or delivering training sessions
- Prior exposure to a healthcare or facilities management environment
Knowledge/ Skills
Essential
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with maintaining databases or Learning Management Systems (LMS)
Desirable
- Knowledge of training compliance requirements and regulatory standards
- Ability to set up and operate Audio-Visual (AV) equipment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
