Job summary
If you are looking for an administrator role where you are valued, and want to be part of a team that supports people experiencing difficulties in prison then this is the role for you!
Inclusion value the contribution of the administrator role which is central to the functioning of the team as a whole.
In this role you will utilise your expertise in providing a standard administration function to ensure the smooth running of the Service The duties are variable, including minute taking; responding to telephone queries from a range of partner agencies and supporting the management of the team's referral systems.
This role is based within HMP Bullingdon, a Category B Local Remand prison which holds men from the age of 21 on remand and some sentenced prisoners. The Team offers a Substance Use Service and comprises Psychosocial Lead, Senior Recovery Worker, Recovery Workers and Trainee Recovery Workers.
Main duties of the job
We are looking for a full-time administrator (working 37.5 hours per week) for the Substance Misuse Team at HMP Bullingdon.
You will manage the single point of contact, assist with the processing of referrals and provide an administrative function for the service in response to need.
About us
Inclusion, created in 2002 is part of the Specialist Services Care Group of Midlands Partnership University NHS Foundation Trust (MPFT). We provide caring and effective services across England, including, West Yorkshire, West Midlands, East Midlands, West Mercia, Thames Valley, Hampshire, Isle of Wight and Thurrock, Essex. We support individuals, families and communities who are affected by addiction, crime, mental health or need treatment for their sexual health. We believe that the individuals and families who use our services should receive high quality, committed and inclusive care, realising all the benefits a modern NHS organisation can provide. We work with patients and our staff teams to achieve the best outcomes we can. We invest heavily in training and development, and the wellbeing of our people, both staff and service users is central to who we are. Here at MPFT, we are proud of the comprehensive wellbeing and lifestyle support offer available, in addition to in-house training and coaching support.Our services are robustly governed, evidence-based, inclusive, and designed and provided in conjunction with service users. We are committed to providing the best service we can, and if you share our values, we want you on our team!
Job description
Job responsibilities
Please see the Job Description for further details, a summary is below:
- Provide a full administrative service to the team.
- Preserve and uphold confidentiality.
- Receiving complex or sensitive information, and pass on information to other staff by prioritisation
- Maintain filing systems.
- Word processing - To provide a word processing service to a high standard of accuracy, including the typing of letters, reports and memorandas. Work to a range of work procedures and practices, some of which are none routine, which require a base level of theoretical knowledge. Required to sit for long periods of time in front of VDU.
- Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials.
- Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
Job description
Job responsibilities
Please see the Job Description for further details, a summary is below:
- Provide a full administrative service to the team.
- Preserve and uphold confidentiality.
- Receiving complex or sensitive information, and pass on information to other staff by prioritisation
- Maintain filing systems.
- Word processing - To provide a word processing service to a high standard of accuracy, including the typing of letters, reports and memorandas. Work to a range of work procedures and practices, some of which are none routine, which require a base level of theoretical knowledge. Required to sit for long periods of time in front of VDU.
- Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials.
- Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
Person Specification
Qualifications
Essential
- Education to GCSE level/GCE 'O' Level or equivalent - Math/English minimum.
- Working towards NVQ Level III or equivalent qualification in administration.
- An IT qualification.
- Word processing qualification or equivalent demonstrable skills
Experience
Essential
- Significant experience of providing clerical services.
- Proven ability to administrate meetings including minute taking
Person Specification
Qualifications
Essential
- Education to GCSE level/GCE 'O' Level or equivalent - Math/English minimum.
- Working towards NVQ Level III or equivalent qualification in administration.
- An IT qualification.
- Word processing qualification or equivalent demonstrable skills
Experience
Essential
- Significant experience of providing clerical services.
- Proven ability to administrate meetings including minute taking
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
