Inclusion

Administrator

Information:

This job is now closed

Job summary

A great opportunity in a busy team. The admin supports the running of the substance misuse team and is required to input data, access and add to medical records, support with managing systems, collate and share information on a monthly basis.

Main duties of the job

We are looking for a full-time administrator for the Integrated Mental Health and Substance Misuse Team at HMP Stocken.

You will manage the single point of contact, assist with the processing of referrals and provide an administrative function for the service in response to need.

Inclusion provide services in 23 prisons across England and each service has administration roles. The central administration team is available to offer support and guidance to prison administrators when required.

About us

Inclusion, created in 2002 is part of the Specialist Services Care Group of Midlands Partnership University NHS Foundation Trust (MPFT). We provide caring and effective services across England, including, West Yorkshire, West Midlands, East Midlands, West Mercia, Thames Valley, Hampshire, Isle of Wight and Thurrock, Essex. We support individuals, families and communities who are affected by addiction, crime, mental health or need treatment for their sexual health. We believe that the individuals and families who use our services should receive high quality, committed and inclusive care, realising all the benefits a modern NHS organisation can provide. We work with patients and our staff teams to achieve the best outcomes we can. We invest heavily in training and development, and the wellbeing of our people, both staff and service users is central to who we are. Here at MPFT, we are proud of the comprehensive wellbeing and lifestyle support offer available, in addition to in-house training and coaching support. Our services are robustly governed, evidence-based, inclusive, and designed and provided in conjunction with service users. We are committed to providing the best service we can, and if you share our values, we want you on our team!

Details

Date posted

18 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Part-time

Reference number

301-IT-24-6638327

Job locations

HMP Stocken

Stocken Hall Road, Stretton

Oakham

LE15 7RD


Job description

Job responsibilities

Please see the attached Job Description and Person Specification for further details. A summary is below:

  • Provide a full secretarial service to the team.
  • Preserve and uphold confidentiality of all client information.
  • Receiving complex or sensitive information, and pass on information to other staff by prioritisation
  • Maintain filing systems.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action
  • Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for further details. A summary is below:

  • Provide a full secretarial service to the team.
  • Preserve and uphold confidentiality of all client information.
  • Receiving complex or sensitive information, and pass on information to other staff by prioritisation
  • Maintain filing systems.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action
  • Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials.

Person Specification

Qualifications

Essential

  • Knowledge of administrative procedures and systems.

Skills

Essential

  • Excellent IT Skills
  • Detailed knowledge and proficient skill in using all Microsoft Office applications e.g. Word, Excel, PowerPoint etc
Person Specification

Qualifications

Essential

  • Knowledge of administrative procedures and systems.

Skills

Essential

  • Excellent IT Skills
  • Detailed knowledge and proficient skill in using all Microsoft Office applications e.g. Word, Excel, PowerPoint etc

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Inclusion

Address

HMP Stocken

Stocken Hall Road, Stretton

Oakham

LE15 7RD


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer details

Employer name

Inclusion

Address

HMP Stocken

Stocken Hall Road, Stretton

Oakham

LE15 7RD


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Cluster Manager

Rachael Burley

Rachael.burley@mpft.nhs.uk

01780795020

Details

Date posted

18 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Part-time

Reference number

301-IT-24-6638327

Job locations

HMP Stocken

Stocken Hall Road, Stretton

Oakham

LE15 7RD


Supporting documents

Privacy notice

Inclusion's privacy notice (opens in a new tab)