Team Administrator

Inclusion

Information:

This job is now closed

Job summary

If you are looking for an administrator role where you are valued, and want to be part of a team that supports people experiencing difficulties in prison then this is the role for you!

Inclusion value the contribution and hard work of everyone, but especially that of our administration workforce.

We recognise the importance of the job you do and we know that we can not function without you!

In this role you will utilise all of your expertise in providing a standard administration function which will ensure the smooth running of the service. This may be ordering stationery, minute taking, answering telephones and responding to emails. You will be responsible for managing the team's functional mailbox and working with the team to process referrals to help those in need.

The role is within a prison setting based at HMP Swinfen Hall. This is an integrated mental health and substance misuse service and the team includes RMNs, social worker, occupational therapist, psychiatrist, psychologist and psycho-social workers.

This is an administrator role with a distinction, you are an important part of a team, making a difference.

Main duties of the job

We are looking for a part time Administrator (working 35 hours per week) for the Integrated Mental Health and Substance Misuse Team at HMP Swinfen Hall.

You will manage the single point of contact, assist with the processing of referrals and provide an administrative function for the service in response to need.

Inclusion provide services in 23 prisons across England and each service has administration roles. The central administration team is available to offer support and guidance to prison administrators when required.

About us

Inclusion, created in 2002 is part of the Specialist Services Care Group of Midlands Partnership University NHS Foundation Trust (MPFT). We provide caring and effective services across England, including, West Yorkshire, West Midlands, East Midlands, West Mercia, Thames Valley, Hampshire, Isle of Wight and Thurrock, Essex. We support individuals, families and communities who are affected by addiction, crime, mental health or need treatment for their sexual health. We believe that the individuals and families who use our services should receive high quality, committed and inclusive care, realising all the benefits a modern NHS organisation can provide. We work with patients and our staff teams to achieve the best outcomes we can. We invest heavily in training and development, and the wellbeing of our people, both staff and service users is central to who we are. Here at MPFT, we are proud of the comprehensive wellbeing and lifestyle support offer available, in addition to in-house training and coaching support. Our services are robustly governed, evidence-based, inclusive, and designed and provided in conjunction with service users. We are committed to providing the best service we can, and if you share our values, we want you on our team!

For more information about HMP Swinfen Hall and our incentives offer please see attached information.

Date posted

07 December 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rota

Contract

Permanent

Working pattern

Part-time

Reference number

301-IT-23-5625979-B

Job locations

HMP Swinfen

The Drive

Lichfield

WS14 9QS


Job description

Job responsibilities

Please see the Job Description for further details, a summary is below:

  • Provide a full administrative service to the team.
  • Understand and supervise the confidential referral system.
  • Minute-taking.
  • Preserve and uphold confidentiality.
  • Maintain filing systems.
  • Management of incoming post/emails and any onward actions required (for example notifying individuals of pertinent updates/information or escalating where necessary).
  • Ordering and management of stock-levels of office equipment, clinical equipment, stationary and resource materials.

Job description

Job responsibilities

Please see the Job Description for further details, a summary is below:

  • Provide a full administrative service to the team.
  • Understand and supervise the confidential referral system.
  • Minute-taking.
  • Preserve and uphold confidentiality.
  • Maintain filing systems.
  • Management of incoming post/emails and any onward actions required (for example notifying individuals of pertinent updates/information or escalating where necessary).
  • Ordering and management of stock-levels of office equipment, clinical equipment, stationary and resource materials.

Person Specification

Qualifications

Essential

  • Education to GCSE level/GCE 'O' Level or equivalent - Math/English minimum
  • Working towards NVQ Level III or equivalent qualification in administration
  • An IT qualification

Experience

Essential

  • Significant experience of providing clerical services
  • Proven ability to administrate meetings including minute taking
Person Specification

Qualifications

Essential

  • Education to GCSE level/GCE 'O' Level or equivalent - Math/English minimum
  • Working towards NVQ Level III or equivalent qualification in administration
  • An IT qualification

Experience

Essential

  • Significant experience of providing clerical services
  • Proven ability to administrate meetings including minute taking

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Inclusion

Address

HMP Swinfen

The Drive

Lichfield

WS14 9QS


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer details

Employer name

Inclusion

Address

HMP Swinfen

The Drive

Lichfield

WS14 9QS


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Team Manager

Sally Bradley

Sally.bradley@mpft.nhs.uk

01543484115

Date posted

07 December 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rota

Contract

Permanent

Working pattern

Part-time

Reference number

301-IT-23-5625979-B

Job locations

HMP Swinfen

The Drive

Lichfield

WS14 9QS


Supporting documents

Privacy notice

Inclusion's privacy notice (opens in a new tab)