Inclusion

Receptionist

Information:

This job is now closed

Job summary

We are currently recruiting for a Band 2 Receptionist on a part time contract. We welcome applications for part time work as well as full time work. Inclusion, as part of the NHS offers staff first rate supervision, training.and personal development programmes and an excellent pension scheme and occupational health services.

If you are energised by our vision of an innovative NHS focused on tackling social exclusion and feel that you have the qualities to join our community based teams then come and discuss with us how our needs might match your aspirations

Main duties of the job

The main roles of this job include but are not limited to:Reception CoverAnswering and handling telephone calls from clients, carers or other professionalsHandling petty cashMeeting and Greeting clients who present at the serviceEnsuring a warm and welcoming environmentUsing the client database to add information where relevantUsing the computer to seek information for clientsOccasional minute takingHandling incoming and outgoing post

About us

Midlands Partnership NHS Foundation Trust is an award winning organisation with over 9000 employees. We are one of the largest integrated Health and Social Care providers, covering services across North & South Staffordshire, Shropshire, Hampshire, Buckinghamshire, Isle of Wight and Essex.

We pride ourselves on the services provided to support with the well-being of all of our employees both physically and mentally and offer counselling support and lifestyle information. Opportunities for flexible working are also available depending on the role.

We encourage career development provided by in house training programs and coaching support.

Demonstrating our strong commitment to equality, diversity and inclusion, and in context of our objective aligned to the growth of diversity across the workforce; we are particularly seeking applications from individuals who may be from under-represented groups, such as black, Asian or other ethnic groups, individuals with a disability, or LGBTQ+ individuals who meet the specific criteria.

We are embedding values based and inclusive recruitment practices to ensure that all applicants, from any backgrounds, have an equal chance of success in achieving a role with us.

Details

Date posted

16 October 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

301-IT-23-5564518-A

Job locations

Inclusion Havant

Orion Centre, Dunsbury Way , Leigh Park

Havant

PO9 5BG


Job description

Job responsibilities

Provide a full secretarial service to the team.

  • Preserve and uphold confidentiality of all client information.
  • Maintain filing systems.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team.
  • Provide callers, G.Ps, other professionals, staff relatives, drug users and other agencies with educational information and self-help materials.
  • Support the administrator in the monitoring of stock and re-ordering as appropriate
  • Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials.
  • Provide administration duties at meetings. Prepare and take minutes where appropriate.
  • Operate petty cash system.
  • Inputting of service reporting data when required
  • Demonstrate general awareness and sensory attention
  • Undertake audits as necessary in relation to own work

Job description

Job responsibilities

Provide a full secretarial service to the team.

  • Preserve and uphold confidentiality of all client information.
  • Maintain filing systems.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team.
  • Provide callers, G.Ps, other professionals, staff relatives, drug users and other agencies with educational information and self-help materials.
  • Support the administrator in the monitoring of stock and re-ordering as appropriate
  • Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials.
  • Provide administration duties at meetings. Prepare and take minutes where appropriate.
  • Operate petty cash system.
  • Inputting of service reporting data when required
  • Demonstrate general awareness and sensory attention
  • Undertake audits as necessary in relation to own work

Person Specification

Shortlisting

Essential

  • Ability to use Microsoft packages and spread sheets

Shortlisting

Essential

  • Previous Administration experience
Person Specification

Shortlisting

Essential

  • Ability to use Microsoft packages and spread sheets

Shortlisting

Essential

  • Previous Administration experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Inclusion

Address

Inclusion Havant

Orion Centre, Dunsbury Way , Leigh Park

Havant

PO9 5BG


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer details

Employer name

Inclusion

Address

Inclusion Havant

Orion Centre, Dunsbury Way , Leigh Park

Havant

PO9 5BG


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Area Lead

Stephanie Smith

stephanie.smith@mpft.nhs.uk

03001240103

Details

Date posted

16 October 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

301-IT-23-5564518-A

Job locations

Inclusion Havant

Orion Centre, Dunsbury Way , Leigh Park

Havant

PO9 5BG


Supporting documents

Privacy notice

Inclusion's privacy notice (opens in a new tab)