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QE Facilities

VAT Consultant

The closing date is 26 September 2025

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Job summary

To support the VAT Team in obtaining data from clients and to prepare it prior to project reviews being completed. Once the reviews are complete, undertake work to resolve any technical queries with suppliers and clients and record the results to maintain audit trails. Prepare VAT reports for clients from the templates provided. Resolve and respond to VAT helpline queries. Assist with marketing and business development opportunities.

Main duties of the job

  • Discuss and agree the scope of VAT compliance projects with managers
  • Agree plans for each client to request and obtain data
  • Prepare data for project reviews
  • Consult with project managers on the status of projects
  • Help gather supporting evidence for VAT claims
  • Contact clients and suppliers to resolve VAT queries
  • Produce VAT reports
  • Complete NHS VAT Compliance services
  • Complete NHS VAT Advisory services
  • Support project managers with technical helpline queries to research and draft responses
  • Develop technical knowledge by reading relevant NHS VAT legislation and HMRC updates
  • Raise client invoices and record on the business schedule
  • Consult with clients regarding outstanding debts and agree expected payment dates
  • Update the status of scheduled and completed projects on the client project schedule
  • Manage and administer the client files and folders on the network
  • Develop client relationships and acquire an understanding of the client's business
  • Assist the team with its business development objectives to undertake research to identify targets
  • Provide the VAT team with marketing support e.g. arrange sponsorship for NHS conferences
  • Contact target clients and maintain schedules detailing the outcomes
  • Schedule target client meetings and attend with project managers where appropriate
  • Research and identify when target client VAT contracts are due to end and go out to tender
  • Produce Engagement letters and quotations using templates provided

About us

QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.

We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).

In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.

QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.

Details

Date posted

16 September 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

Depending on experience £35,019 to £41,212 Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

297-QEF-7469085

Job locations

Spire House

Spire Road

Washington

NE37 3HB


Job description

Job responsibilities

Contracted-out Services

Carry out reviews of Revenue Expenditure

Request client data quarterly Revenue Expenditure

Ensure the data received is in the correct format

Create the appropriate folders on the network, and file the data

Prepare the data to be ready for review

Once the reviewed data is returned, input into a report template

Action any client or supplier queries

Request any copy invoices required

Carry out research on supplies and services to resolve queries

Capital Expenditure

Carry out reviews of Capital Expenditure

Request client data Cost breakdowns, drawings and payment records

Create the appropriate folders on the network, and file the data

Input data into a capital review template

Ensure the values balance once entered

Action any client or supplier queries

Income Reviews

Carry out Income reviews

Request client data annually

Ensure the data received is in the correct format

Create the appropriate folders on the network, and file the data

Prepare the data to be ready for review

Action any client or supplier queries

Business Activity / Partial Exemption

Carry out Business Activity and Partial Exemption reviews

Request client data annually

Ensure the data received is in the correct format

Create the appropriate folders on the network, and file the data

Prepare the data to be ready for review

Action any client queries

Helpline Queries Support

Carry out research for helpline queries

Drafting written responses for discussion

Debtors

Raise invoices each month

Update the Business Schedule to record invoices raised

Chase outstanding debts each month and obtain expected payment dates

Help resolve any client queries to enable payment of debts

Marketing

Assist with all aspects of overseeing the production of marketing materials

Co-ordinate the timely production of marketing materials for conferences and events

Co-ordinate sponsorship of conferences and events

Ensure sponsorships are paid on time and accommodation is booked for the events

Business Development

Try to secure appointments with target client decision makers

Send VAT updates to clients and target clients

Produce proposals for target clients utilising existing templates

Assist in the completion of tender documents

Job description

Job responsibilities

Contracted-out Services

Carry out reviews of Revenue Expenditure

Request client data quarterly Revenue Expenditure

Ensure the data received is in the correct format

Create the appropriate folders on the network, and file the data

Prepare the data to be ready for review

Once the reviewed data is returned, input into a report template

Action any client or supplier queries

Request any copy invoices required

Carry out research on supplies and services to resolve queries

Capital Expenditure

Carry out reviews of Capital Expenditure

Request client data Cost breakdowns, drawings and payment records

Create the appropriate folders on the network, and file the data

Input data into a capital review template

Ensure the values balance once entered

Action any client or supplier queries

Income Reviews

Carry out Income reviews

Request client data annually

Ensure the data received is in the correct format

Create the appropriate folders on the network, and file the data

Prepare the data to be ready for review

Action any client or supplier queries

Business Activity / Partial Exemption

Carry out Business Activity and Partial Exemption reviews

Request client data annually

Ensure the data received is in the correct format

Create the appropriate folders on the network, and file the data

Prepare the data to be ready for review

Action any client queries

Helpline Queries Support

Carry out research for helpline queries

Drafting written responses for discussion

Debtors

Raise invoices each month

Update the Business Schedule to record invoices raised

Chase outstanding debts each month and obtain expected payment dates

Help resolve any client queries to enable payment of debts

Marketing

Assist with all aspects of overseeing the production of marketing materials

Co-ordinate the timely production of marketing materials for conferences and events

Co-ordinate sponsorship of conferences and events

Ensure sponsorships are paid on time and accommodation is booked for the events

Business Development

Try to secure appointments with target client decision makers

Send VAT updates to clients and target clients

Produce proposals for target clients utilising existing templates

Assist in the completion of tender documents

Person Specification

Essential

Essential

  • Completed Contracted-out Services reviews

Essential

Essential

  • Use of Microsoft Excel spreadsheets
  • Work to set timescales and deadlines
  • Use of Section 41 (3) COS Refund Scheme
  • GCSE Maths & English

Desirable

  • Understanding of Value Added Tax
  • Understanding of creating audit trails
  • Have worked in a client facing role
  • Have liaised with PBG HMRC officers
Person Specification

Essential

Essential

  • Completed Contracted-out Services reviews

Essential

Essential

  • Use of Microsoft Excel spreadsheets
  • Work to set timescales and deadlines
  • Use of Section 41 (3) COS Refund Scheme
  • GCSE Maths & English

Desirable

  • Understanding of Value Added Tax
  • Understanding of creating audit trails
  • Have worked in a client facing role
  • Have liaised with PBG HMRC officers

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

QE Facilities

Address

Spire House

Spire Road

Washington

NE37 3HB


Employer's website

https://www.qefacilities.co.uk/ (Opens in a new tab)

Employer details

Employer name

QE Facilities

Address

Spire House

Spire Road

Washington

NE37 3HB


Employer's website

https://www.qefacilities.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

National Head of VAT Services

Michael Yiatrou

michael.yiatrou@nhs.net

07917232059

Details

Date posted

16 September 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

Depending on experience £35,019 to £41,212 Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

297-QEF-7469085

Job locations

Spire House

Spire Road

Washington

NE37 3HB


Supporting documents

Privacy notice

QE Facilities's privacy notice (opens in a new tab)