Distribution Co-ordinator

QE Facilities

The closing date is 21 January 2025

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Job summary

To support the newly established Pharmacy Distribution Hub and working with the wider QE Facilities team in all aspects of the transport operation.

This is a busy and varied role working as part of a small team distributing medicines to patients' homes.

Within the department.

To provide a high-quality, cost-effective transportation service in line with QE Facilities and it's customers' requirements.

Works in accordance with all policies and procedures to provide a compliant service to QE Facilities' customers and their patients.

The Distribution Co-ordinator will be responsible for receiving and packing prescribed medicines for shipment via our courier service. The post holder will also plan delivery routes and provide proactive customer service to ensure successful delivery first time.

Main duties of the job

  • Receive and sort dispensed medications to be delivered by QE Facilities' courier service
    • Scanning and sorting prescriptions into totes by area
    • Create efficient driver schedules using appropriate software
  • Call patients to advise of future deliveries and requirements for receiving these deliveries
  • Receive inbound customer service calls - typically "where is my prescription?"
  • Using company systems to access pharmacy records, shipping information etc. to resolve queries
  • Collate proof of delivery information
  • Receive and record all returned medications

Maintain accurate records of transport activities, including vehicle logs, driver logs, and maintenance records.

Prepare and submit required reports in a timely manner.

About us

QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.

We provide a range of non-clinical services to GHNT and other NHS organisations. Our services include estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).

In addition, we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.

QE Facilities work to their Terms and Conditions, and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.

We do not hold a sponsorship license and are unable to offer employment under any sponsorship arrangement.

Date posted

07 January 2025

Pay scheme

Other

Salary

£23,511 a year

Contract

Permanent

Working pattern

Full-time

Reference number

297-QEF-6900286-A

Job locations

QE Facilities

Spire House

Washington

NE37 3ES


Job description

Job responsibilities

  • Monitor and ensure adherence to all relevant policies, procedures, transportation laws and regulations.
  • Maintain accurate records of transport activities, including driver schedules, proof of delivery, vehicle logs, driver logs, and maintenance records.
  • Prepare reports using Microsoft Excel.
  • Ensure all documentation is stored securely and is easily accessible for audits and inspections
  • Call customers to arrange delivery of medications in-line with patient expectations, legislative and contractual requirements.
  • Handle enquiries and resolve issues related to deliveries via calls and emails.
  • Prepare for and manage internal/external audits and inspections.
  • Conduct internal audits to ensure ongoing compliance with transport regulations.
  • Implement corrective actions for any non-compliance issues identified during audits
  • Review and improve existing compliance processes and systems.
  • Provide training and guidance to new staff

Job description

Job responsibilities

  • Monitor and ensure adherence to all relevant policies, procedures, transportation laws and regulations.
  • Maintain accurate records of transport activities, including driver schedules, proof of delivery, vehicle logs, driver logs, and maintenance records.
  • Prepare reports using Microsoft Excel.
  • Ensure all documentation is stored securely and is easily accessible for audits and inspections
  • Call customers to arrange delivery of medications in-line with patient expectations, legislative and contractual requirements.
  • Handle enquiries and resolve issues related to deliveries via calls and emails.
  • Prepare for and manage internal/external audits and inspections.
  • Conduct internal audits to ensure ongoing compliance with transport regulations.
  • Implement corrective actions for any non-compliance issues identified during audits
  • Review and improve existing compliance processes and systems.
  • Provide training and guidance to new staff

Person Specification

Qualifications

Essential

  • Minimum of 4 GCSE's, with at least a 4/C in English and maths (2)
  • Willing to undergo any educational/development routes necessary to the role (2)
  • Computing GCSE is desirable (2)

Desirable

  • Excellent communication skills both written and oral. (2)
  • Team player (2)
  • Ability to work under pressure and to tight deadlines. (2)
  • Able to influence and sell in ideas at all levels (2)
Person Specification

Qualifications

Essential

  • Minimum of 4 GCSE's, with at least a 4/C in English and maths (2)
  • Willing to undergo any educational/development routes necessary to the role (2)
  • Computing GCSE is desirable (2)

Desirable

  • Excellent communication skills both written and oral. (2)
  • Team player (2)
  • Ability to work under pressure and to tight deadlines. (2)
  • Able to influence and sell in ideas at all levels (2)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

QE Facilities

Address

QE Facilities

Spire House

Washington

NE37 3ES


Employer's website

https://www.qefacilities.co.uk/ (Opens in a new tab)

Employer details

Employer name

QE Facilities

Address

QE Facilities

Spire House

Washington

NE37 3ES


Employer's website

https://www.qefacilities.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Director of Logistics

Kevin Read

kevin.read@nhs.net

01914452258

Date posted

07 January 2025

Pay scheme

Other

Salary

£23,511 a year

Contract

Permanent

Working pattern

Full-time

Reference number

297-QEF-6900286-A

Job locations

QE Facilities

Spire House

Washington

NE37 3ES


Supporting documents

Privacy notice

QE Facilities's privacy notice (opens in a new tab)