Job summary
UHS Estates Limited (UEL) is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role
Main duties of the job
This newly established role of Deputy Materials & Logistics Manager is a key position working with managers and leaders across our customer bases to provide and implement effective project and programme delivery.
Under the direction of the Materials & Logistics Manager, the post holder will lead the implementation and wider project management of planned future UEL expansions and other projects. Whilst deputising for the Materials & Logistics Manager across the rest of the service. The focus is on effective and cost-efficient management of Hospital consumables and the internal movement of equipment and other items.
You will be expected to be self-motivated and take the lead in analysing data/operations tasks across wide-ranging Materials & Logistics activities including the role of a theatre kitting service. Proactively develop and roll out appropriate mitigation measures and plans and ensure all appropriate processes and procedures are developed and regularly updated to maintain a high level of service.
As an experienced Materials/Supply Chain Manager, you will be responsible for coordinating, monitoring and implementing the Materials and Logistics service provided to local UEL Hospital departments, utilising the UEL offsite Warehouse.
The successful applicant will have a positive can-do attitude and be able to demonstrate flexibility and initiative, providing team leadership and coordination to achieve a high standard of productivity in the most cost-effective manner.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS). The company is responsible for the design and construction of new buildings, and the ongoing provision of services, including estates maintenance and soft facilities management.
Job description
Job responsibilities
This role will support the Materials & Logistics Manager in the delivery of the Materials & Logistics service with a specific focus on discrete project work within UEL. The post holder will deputise for the Materials & Logistics Manager and will need to have an understanding of operations across the Warehouse, Materials Management team, Materials & Equipment Operatives and Equipment kitting team, but will be predominantly focussed upon project work from inception to embedding into business as usual practices.
Project management of implementation planned future UEL expansion projects, taking projects from inception to embedding into business as usual.
Ensuring efficient use of materials whilst managing stock and storage facilities within UEL areas, including UEL Warehouse, clinical areas and consignment stock.
Assisting in identifying and managing the delivery of cost savings and performance improvements that deliver quantifiable quality and cost benefits.
Reviewing & analysing complex Materials & Logistics data, and provide statistical analysis to aid budget controls, stock takes, stock reviews, activity measurements and KPIs.
Job description
Job responsibilities
This role will support the Materials & Logistics Manager in the delivery of the Materials & Logistics service with a specific focus on discrete project work within UEL. The post holder will deputise for the Materials & Logistics Manager and will need to have an understanding of operations across the Warehouse, Materials Management team, Materials & Equipment Operatives and Equipment kitting team, but will be predominantly focussed upon project work from inception to embedding into business as usual practices.
Project management of implementation planned future UEL expansion projects, taking projects from inception to embedding into business as usual.
Ensuring efficient use of materials whilst managing stock and storage facilities within UEL areas, including UEL Warehouse, clinical areas and consignment stock.
Assisting in identifying and managing the delivery of cost savings and performance improvements that deliver quantifiable quality and cost benefits.
Reviewing & analysing complex Materials & Logistics data, and provide statistical analysis to aid budget controls, stock takes, stock reviews, activity measurements and KPIs.
Person Specification
Qualifications / training required
Essential
- Knowledge of Supply Chain and Materials Management principles acquired through a Degree or Chartered Institute of Purchasing and Supply (CIPS) Diploma or significant equivalent levels of expertise obtained from previous relevant experience in this field
- Specialist expertise in procurement/contract management gained through training and experience or equivalent post graduate diploma qualification or equivalent
Desirable
- NEBOSH or IOSH Health & Safety Certificate
- Managing vehicles and drivers
Previous or relevant experience necessary
Essential
- Warehouse/ Supply Chain/ Logistics Management previous experience
- Experience in managing a team, educating and developing staff
- Experience line managing service leads and of managing multiple operational departments
- Experience of delivering projects on time and to budget
- Intermediate level experience of Windows applications Word, Excel and PowerPoint
- Experience of Purchasing order systems
- Experience of change management
- Report writing
Desirable
- New Warehouse implementation/set up
- Experience of operating/managing forklift and other Warehouse equipment
- Experience of Managing production picking
- Experience in working with NHS Procurement / Materials Management / Distribution
- Competent in higher level spreadsheet knowledge, development and presentation
- Knowledge of NHS Purchase Order and Materials Management systems
- Experience of reducing inventory and space utilisation
- Theatre product knowledge
Values and behaviours
Essential
- Patients First
- Always improving
- Working together
Person Specification
Qualifications / training required
Essential
- Knowledge of Supply Chain and Materials Management principles acquired through a Degree or Chartered Institute of Purchasing and Supply (CIPS) Diploma or significant equivalent levels of expertise obtained from previous relevant experience in this field
- Specialist expertise in procurement/contract management gained through training and experience or equivalent post graduate diploma qualification or equivalent
Desirable
- NEBOSH or IOSH Health & Safety Certificate
- Managing vehicles and drivers
Previous or relevant experience necessary
Essential
- Warehouse/ Supply Chain/ Logistics Management previous experience
- Experience in managing a team, educating and developing staff
- Experience line managing service leads and of managing multiple operational departments
- Experience of delivering projects on time and to budget
- Intermediate level experience of Windows applications Word, Excel and PowerPoint
- Experience of Purchasing order systems
- Experience of change management
- Report writing
Desirable
- New Warehouse implementation/set up
- Experience of operating/managing forklift and other Warehouse equipment
- Experience of Managing production picking
- Experience in working with NHS Procurement / Materials Management / Distribution
- Competent in higher level spreadsheet knowledge, development and presentation
- Knowledge of NHS Purchase Order and Materials Management systems
- Experience of reducing inventory and space utilisation
- Theatre product knowledge
Values and behaviours
Essential
- Patients First
- Always improving
- Working together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).