Job summary
An
exciting opportunity has arisen at CHoICE for an enthusiastic and dedicated
individual to join our team. We are looking for someone who is reliable and who
demonstrates commitment to achieving CHoICEs goals.
We
are looking for a friendly, motivated and enthusiastic individual to provide
high quality and efficient administrative support.
The post holder will be responsible for accurate recording, maintaining
and updating of staff absence information, along with the recording,
maintaining and updating of staff personnel information. Keeping systems up to
date with this information.
Updating and maintaining accurate records relating to staff hours worked,
and providing this information to the payroll department, working within
specific deadlines.
The demands and volumes
relating to staff absence and payroll information can be high, therefore you
will need to be highly organised and task focussed. Assisting with the attendance
management process, you will work closely with management teams, ensuring the
accurate and efficient recording of staff absence information, and staff
personal information.
The
post holder will also provide administrative support across other HR
processes including performance, disciplinary and grievance issues.
The
successful candidate will join a friendly team, based at Sunderland Royal
Hospital. They will have opportunity to undertake training and to develop and
progress within their career.
Main duties of the job
You will have and be able to demonstrate the following skills and knowledge.
- Ability to work on own initiative and organise workload
- Proficient in the use of Microsoft Office, particularly Microsoft Excel and Microsoft Word
- Excellent Organisational skills
- Accurate keyboard skills & Good IT Skills
- Previous administrator experience
- Customer focused
- Excellent communication skills
In return we will provide training, regular supervision, learning and development. Weekend working will on occasion be required, and successful candidate will need to be flexible to suit the needs of the service.
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
City Hospitals Independent Commercial Enterprises Ltd (CHoICE - trading since 2014) is a wholly owned subsidiary company of South Tyneside & Sunderland NHS Foundation Trust (STSFT). Based at Sunderland Royal Hospital, providing a full range of Facilities Management, Procurement and Outpatient Pharmacy services. We employ around 650 staff in a wide range of functions, ranging from cleaners, porters, engineers, procurement specialists and pharmacists.
Commitment, Care and Compassion - our Team contribute to the overall hospital environment, providing safe, secure and comfortable facilities for access by patients, staff and visitors. CHoICE is an exciting place to work that will provide you with an opportunity to grow and develop. Many of our staff work flexibly, including part-time and we are committed to offering flexible approaches to work where possible. We provide a range of benefits including Fitness Centre (SRH), cycle to work scheme and access to a Childcare Co-ordinator to help staff with childcare arrangements.
We welcome all applications regardless of peoples race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under-represented groups.
Job description
Job responsibilities
The post holder will provide high quality and efficient administrative support to SOFT FM,
in relation to Facilities Services.
The post holder will be responsible for accurate recording of staff absence information,
along with maintaining and updating staff absence information. Recording, maintaining and
updating of staff personnel information. Keeping systems up to date with this information.
Updating and maintaining accurate records relating to staff hours worked, and providing
this information to the payroll department, working within specific deadlines.
The demands and volumes relating to staff absence and payroll information can be high,
therefore you will need to be highly organised and task focussed. Assisting with the
attendance management process, you will work closely with management teams, ensuring
the accurate and efficient recording of staff absence information, and staff personal
information.
The post holder will also provide administrative support across other HR processes
including performance, disciplinary and grievance issues.
The post holder will be responsible for day to day supervision and co-ordination of staff.
PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR FULL DUTIES
Job description
Job responsibilities
The post holder will provide high quality and efficient administrative support to SOFT FM,
in relation to Facilities Services.
The post holder will be responsible for accurate recording of staff absence information,
along with maintaining and updating staff absence information. Recording, maintaining and
updating of staff personnel information. Keeping systems up to date with this information.
Updating and maintaining accurate records relating to staff hours worked, and providing
this information to the payroll department, working within specific deadlines.
The demands and volumes relating to staff absence and payroll information can be high,
therefore you will need to be highly organised and task focussed. Assisting with the
attendance management process, you will work closely with management teams, ensuring
the accurate and efficient recording of staff absence information, and staff personal
information.
The post holder will also provide administrative support across other HR processes
including performance, disciplinary and grievance issues.
The post holder will be responsible for day to day supervision and co-ordination of staff.
PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR FULL DUTIES
Person Specification
Experience
Essential
- Previous administrator experience
- Previous customer service experience
- Previous payroll experience / knowledge
- Experience of working in a busy team providing a service internally and externally
Desirable
- Previous experience in an NHS organisation
- Previous experience working in payroll environment
- Previous staff supervision experience
Physical skills
Essential
- Combination of sitting, standing, walking/ frequent sitting, standing in a restricted position; frequent light effort for several short periods
- Ability to concentrate, sometimes for prolonged periods, when entering data into relevant systems
- Ability to adapt to changing workload
Qualifications
Essential
- Hold a NVQ 3 or equivalent in a relevant subject or possess NVQ 2 or equivalent with extensive office experience.
Skills and Knowledge
Essential
- Accurate and methodical
- Able to work to deadlines
- Proficient in the use of Microsoft Office, particularly Microsoft Excel and Microsoft Word
- Excellent Organisational skills
- Excellent communication skills, both verbal and written
- Ability to plan and manage own workload
- Ability to work without supervision
- Interest in improving processes and developing procedures.
- Knowledge of confidentiality and information governance requirements
- Ability to communicate sensitive or contentious information in a means that fosters constructive relationships and co -operation
- Ability to be resourceful and proactive when issues arise
- Ability to prioritise own workload to meet deadlines and cope with several tasks at once
Desirable
- Task Orientated
- Willing to use IT based systems
- Able to follow instructions and procedures
- Accurate keyboard skills
- Team worker
- Customer focused
- Interest in improving processes and developing procedure
Person Specification
Experience
Essential
- Previous administrator experience
- Previous customer service experience
- Previous payroll experience / knowledge
- Experience of working in a busy team providing a service internally and externally
Desirable
- Previous experience in an NHS organisation
- Previous experience working in payroll environment
- Previous staff supervision experience
Physical skills
Essential
- Combination of sitting, standing, walking/ frequent sitting, standing in a restricted position; frequent light effort for several short periods
- Ability to concentrate, sometimes for prolonged periods, when entering data into relevant systems
- Ability to adapt to changing workload
Qualifications
Essential
- Hold a NVQ 3 or equivalent in a relevant subject or possess NVQ 2 or equivalent with extensive office experience.
Skills and Knowledge
Essential
- Accurate and methodical
- Able to work to deadlines
- Proficient in the use of Microsoft Office, particularly Microsoft Excel and Microsoft Word
- Excellent Organisational skills
- Excellent communication skills, both verbal and written
- Ability to plan and manage own workload
- Ability to work without supervision
- Interest in improving processes and developing procedures.
- Knowledge of confidentiality and information governance requirements
- Ability to communicate sensitive or contentious information in a means that fosters constructive relationships and co -operation
- Ability to be resourceful and proactive when issues arise
- Ability to prioritise own workload to meet deadlines and cope with several tasks at once
Desirable
- Task Orientated
- Willing to use IT based systems
- Able to follow instructions and procedures
- Accurate keyboard skills
- Team worker
- Customer focused
- Interest in improving processes and developing procedure
