Job summary
This post is being offered as a secondment opportunity only. If you wish to apply, you must have your line manager's approval before making an application. This post is for a fixed secondment period but may be extended or made permanent at the end of the secondment period depending on available funding and business requirement.
We are delighted to offer the opportunity for an experienced and enthusiastic Project Support Manager to join our dynamic Talent, OD and Inclusion Team in HEIW. As the Talent, OD and Inclusion Project Support Manager, you will play a pivotal role in supporting the delivery of the 'National Succession Planning & Talent Management Strategy for NHS Wales.
We're looking for a self-motivated, organised individual with a proactive approach to problem solving to provide high level project and administration support. Strong communication and interpersonal skills are essential as you will be a key point of contact for internal and external stakeholders. In this varied role, you'll have the chance to work across all areas of the team co-ordinating a range of activities including event planning, course organisation and information analysis.
This is a secondment post until 30 November 2026
Main duties of the job
Main duties of the job
- As a member of the Talent OD and inclusion team within HEIW the postholder will manage elements of specific projects as delegated.
- Provide administrative and technical support to Programme Managers.
- Formulate and monitor projects to ensure their successful delivery.
- Provide training.
- Develop effective working relationships with key stakeholders.
- The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.
HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:
- Respect for All in every contact we have with others,
- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.
HEIW received the HPMA Award for Employee Engagement in 2019.
What you can expect:
- a corporate induction and 90 day Welcome itinerary,
- compassionate leadership,
- a meaningful values based performance appraisal process,
- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.
Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge
Essential
- Educated Degree level in a relevant subject or equivalent experience Knowledge of techniques for planning, monitoring, and controlling projects.
Desirable
- Project management qualification such as Prince 2 or equivalent experience.
Experience
Essential
- Experience of administering projects and programmes.
- Experience of project management.
- Experience of successful team working.
- Demonstrable experience of establishing administrative systems and procedures making improvements as appropriate.
- Experience of co-ordinating projects from planning through to delivery and evaluation.
- Experience of working to strict deadlines.
Desirable
- Experience of management and managing successful projects Experience of working within the NHS or other public sector body.
Skills and Attributes
Essential
- Developed interpersonal skills with the ability to build relationships at all levels.
- Possess good verbal and written communication skills. Good minute taking and report drafting skills.
- Ability to work autonomously and equally effective as part of a multi-disciplinary team.
- Ability to plan elements of projects across different hospital/sites/teams/services.
- Able to plan and prioritise workload in order to meet deadlines and deal effectively with conflicting priorities
- Proficient in use of standard IT packages e.g., Microsoft Office with the ability to master new applications.
- Strong organisational skills.
- Excellent problem-solving skills.
- Ability to prioritise.
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh.
Person Specification
Qualifications and Knowledge
Essential
- Educated Degree level in a relevant subject or equivalent experience Knowledge of techniques for planning, monitoring, and controlling projects.
Desirable
- Project management qualification such as Prince 2 or equivalent experience.
Experience
Essential
- Experience of administering projects and programmes.
- Experience of project management.
- Experience of successful team working.
- Demonstrable experience of establishing administrative systems and procedures making improvements as appropriate.
- Experience of co-ordinating projects from planning through to delivery and evaluation.
- Experience of working to strict deadlines.
Desirable
- Experience of management and managing successful projects Experience of working within the NHS or other public sector body.
Skills and Attributes
Essential
- Developed interpersonal skills with the ability to build relationships at all levels.
- Possess good verbal and written communication skills. Good minute taking and report drafting skills.
- Ability to work autonomously and equally effective as part of a multi-disciplinary team.
- Ability to plan elements of projects across different hospital/sites/teams/services.
- Able to plan and prioritise workload in order to meet deadlines and deal effectively with conflicting priorities
- Proficient in use of standard IT packages e.g., Microsoft Office with the ability to master new applications.
- Strong organisational skills.
- Excellent problem-solving skills.
- Ability to prioritise.
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
