Job summary
This is an exciting opportunity to be part of an innovative and growing team within the Future Workforce. We are looking for a Senior Project Support Officer who will assist with project managing specific areas of work and undertaking senior administration functions for the Head of Future Workforce and the wider team within HEIW. This role is fixed term or secondment up to April 2024 in the first instance.
You will support the delivery of several innovative projects and programmes of work, including the hugely successful Careersville and the NHS Wales Careers website, to develop knowledge and understanding of careers and training opportunities available across NHS Wales. This will include widening access, other routes into education, training, and supporting pathways to registered status schemes.
NHS Wales staff seeking a secondment must gain their manager's support prior to application. Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The post holder will be required to ensure that the portfolio of tasks and projects are planned, managed, and delivered effectively to meet, and exceed where possible, the complex business needs of HEIW.
The post holder will support robust communication and stakeholder management, engaging with a wide ranging and diverse group of individuals and organisations across NHS Wales and other partner organisations, producing work to deadlines whilst ensuring compliance with HEIW policies and procedures.
The post holder will be expected to work independently, using their own initiative to manage their own portfolio of work, working within defined policies and procedures.
This post is fixed term for 7 months to meet the needs of the service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.
HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:
- Respect for All in every contact we have with others,
- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.
HEIW received the HPMA Award for Employee Engagement in 2019.
What you can expect:
- a corporate induction and 90 day Welcome itinerary,
- compassionate leadership,
- a meaningful values based performance appraisal process,
- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.
Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
Essential
- Level 4 qualification in a relevant subject or equivalent experience.
- Knowledge of techniques for planning, monitoring and controlling projects.
Experience
Essential
- Experience of working within a demanding/high intensity administrative setting.
- Experience of successful team working.
Desirable
- Experience of administering projects and programmes.
- Experience of project management.
- Experience of working within the NHS or other public sector body.
Aptitude and Abilities
Essential
- Possess good verbal and written communication skills.
- Good minute taking and report drafting skills.
- Able to plan and prioritise workload in order to meet deadlines and deal effectively with conflicting priorities.
- Proficient in use of standard IT packages e.g., Microsoft Office with the ability to master new applications.
- Standard keyboard skills.
Desirable
Values
Essential
- Tenacious, driven and enthusiastic to achieve goals and see things through.
- Flexible approach to work to meet the needs of the business.
- Responsive to change and using initiative to drive improvement.
- Respectful and inclusive approach to all.
- Willingness to work together as part of a highly performing team.
Other
Essential
- Ability to travel around Wales in a timely manner as required.
Person Specification
Qualifications and/or Knowledge
Essential
- Level 4 qualification in a relevant subject or equivalent experience.
- Knowledge of techniques for planning, monitoring and controlling projects.
Experience
Essential
- Experience of working within a demanding/high intensity administrative setting.
- Experience of successful team working.
Desirable
- Experience of administering projects and programmes.
- Experience of project management.
- Experience of working within the NHS or other public sector body.
Aptitude and Abilities
Essential
- Possess good verbal and written communication skills.
- Good minute taking and report drafting skills.
- Able to plan and prioritise workload in order to meet deadlines and deal effectively with conflicting priorities.
- Proficient in use of standard IT packages e.g., Microsoft Office with the ability to master new applications.
- Standard keyboard skills.
Desirable
Values
Essential
- Tenacious, driven and enthusiastic to achieve goals and see things through.
- Flexible approach to work to meet the needs of the business.
- Responsive to change and using initiative to drive improvement.
- Respectful and inclusive approach to all.
- Willingness to work together as part of a highly performing team.
Other
Essential
- Ability to travel around Wales in a timely manner as required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
