Job summary
An opportunity has arisen for a dedicated and motivated individual to join the NWSSP Document Scanning Team, based at Cwmbran House, Pontypool.This post is office-based only, due to the nature of the service provided to our stakeholders.The successful candidate will be required to prioritise workloads effectively within a fast-paced, target-driven environment to ensure the delivery of a high-quality and efficient service to our customers. The post holder will play an important role in supporting the accurate and timely digitalisation of key NHS Wales documentation.
Main duties of the job
The post holder will work as part of an established Document Scanning Team responsible for the registration, preparation, scanning, quality checking, and secure destruction of allocated documents, in accordance with departmental procedures and information governance requirements.This is a specialist administrative role, providing digital scanning services to NWSSP and the wider NHS Wales.Key responsibilities include:o Preparing and scanning prescriptions in line with service standards and targets.o Preparation & Scanning of ophthalmic claims accurately and efficiently.o Digitising medical records and ensuring that scanned images meet quality and confidentiality standards.o Maintaining a high level of accuracy and attention to detail to ensure the integrity of scanned information.o Adhering to all relevant policies, procedures, and data protection requirements.o Supporting colleagues within the team to meet service delivery objectives and deadlines.The role requires a methodical approach, excellent attention to detail, and the ability to work effectively both independently and as part of a team within a structured process environment.
About us
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge
Essential
- Educated to GCSE C including Maths & English / NVQ 2 in relevant Field or Equivalent experience
- Knowledge of digitisation and the processes involved
- Awareness of the Service and its customers within NWSSP
- Knowledge and Understanding of Data protection Act 1998
- The Health Records Act 1990
Desirable
- Minimum of 2 A levels/NVQ 3 in relevant field or equivalent experience
- Manual Handling Passport B or equivalent
- Knowledge of digitisation Software packages and Scanning machines
Experience
Essential
- Experience of working in an office environment
- Experience of working across divisions and departments
- Experience of working in a target driven environment
Desirable
- Experience of working within the NHS
- Experience of digitisation processes including operating and maintaining scanning machines
Skills and Attributes
Essential
- IT proficient particularly in Microsoft Outlook, Word, Excel and Access
- Good knowledge of file management.
- Good written and oral communication skills
- Ability to concentrate on repetitive tasks without losing accuracy or speed.
- Manual handling
- Ability to work on own initiative or as part of a team.
- Ability to adapt to change.
- Maintain high levels of conduct , professionalism and confidentiality at all times
Desirable
- Operating office machinery
- Ability to identify improvements to internal processes
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh.
Person Specification
Qualifications and Knowledge
Essential
- Educated to GCSE C including Maths & English / NVQ 2 in relevant Field or Equivalent experience
- Knowledge of digitisation and the processes involved
- Awareness of the Service and its customers within NWSSP
- Knowledge and Understanding of Data protection Act 1998
- The Health Records Act 1990
Desirable
- Minimum of 2 A levels/NVQ 3 in relevant field or equivalent experience
- Manual Handling Passport B or equivalent
- Knowledge of digitisation Software packages and Scanning machines
Experience
Essential
- Experience of working in an office environment
- Experience of working across divisions and departments
- Experience of working in a target driven environment
Desirable
- Experience of working within the NHS
- Experience of digitisation processes including operating and maintaining scanning machines
Skills and Attributes
Essential
- IT proficient particularly in Microsoft Outlook, Word, Excel and Access
- Good knowledge of file management.
- Good written and oral communication skills
- Ability to concentrate on repetitive tasks without losing accuracy or speed.
- Manual handling
- Ability to work on own initiative or as part of a team.
- Ability to adapt to change.
- Maintain high levels of conduct , professionalism and confidentiality at all times
Desirable
- Operating office machinery
- Ability to identify improvements to internal processes
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
