Job summary
NWSSP is responsible for the full Procure to Pay process for all Health Boards, Trusts, and Special Health Authorities in Wales. A vacancy has arisen for a Category Manager within the National Medical Sourcing team.
This is an excellent opportunity to develop your procurement career in a dynamic, challenging, and high-profile environment. Candidates must be able to demonstrate the application of commercial skills, negotiation; relationship management of internal and external stakeholders
To be successful in this post, the candidate will be of a continuous improvement mindset; need to be flexible and responsive to changes in priorities; be of a resilient personality; demonstrable track record in delivering creative and innovative service improvement solutions; manage heavy workload at pace; ensure policies and procedures are adhered to ensuring strategic and operational targets are delivered.
Although preferred, it is not essential to have experience of this category, as this learning can be provided as part of 'on the job' training and procurement/commercial skills are transferable.
The organisation recognises the challenges of recruiting high calibre candidates and has a number of bases across Wales. Whilst the base would be Cardiff, hybrid working is a benefit of this role after a period of induction, ideally the successful candidate will be office based/home based 3/2 days per week and discussions may be held in this regard with the successful candidate.
Main duties of the job
Supporting the teams understanding of the strategic direction of all NHS Wales organisations and the alignment with the NWSSP strategic objectives as part of the Integrated Medium-Term Plan (IMTP).
Supporting the leadership of the Assistant Head of National Sourcing in the delivery a National Sourcing Category Strategy for Medical Devices.
Work with the team to develop and deliver a comprehensive and maintained sourcing plan, focussed on delivering prioritised customer needs and cash releasing savings from non-pay budgets.Apply commercial acumen and utilise skills to deliver in a complex changing environment throughout NHS Wales.
Apply innovative and strategic thinking to continuous service improvement initiatives and be prepared to challenge historical practice when appropriate, ensuring best practice is adopted which improves the efficiency and effectiveness of the National Medical Sourcing Team.Ensure the operational management and performance monitoring of the whole Procurement team in line with departmental Key Performance Indicators (KPI's).Support the Assistant Head in responding to FOI and Audit and Assurance queries.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- Qualified to CIPS Level 5 (Advanced Diploma) OR Procurement or business related Degree
- -Strategic sourcing -Performance improvement -EU Procurement -What the business needs are across the procurement services -Delivering value for money -The whole supply chain process -Best practice principles / benchmarking -E-procurement -The impact of sustainability in supply chains -The importance of compliance -Process improvement / operations management -Legal requirements of a contract
- An understanding of the external influences that could impact Procurement Services in NHS Wales
- To be able to articulate the value that Procurement Services deliver for NHS Wales Health Boards and Trusts
Desirable
- ILM Level 4 or other management qualifications
- Knowledge of Health Boards and Trusts Procurement processes/ procedures
- Awareness of how a Shared Services organisation delivers its key functions - specifically NWSSP
Experience
Essential
- Proven experience of delivering complex procurement projects: -assessment of business need -evidence of tendering -specification writing -evaluation criteria -contract award reports -contract management -implementation of contracts -engaging key stakeholders
- Experience of managing multiple projects simultaneously - ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs.
- Demonstrate experience of dealing with contract legislation, compliance and probity issues.
- Demonstrable track record of delivering savings against targets, non -financial benefits and other key performance indicators - which include experience of understanding business needs and implementing improved solutions.
- Experience of people / staff supervision / management - preferably management experience within a procurement or supply environment.
- Experience of managing risk, establish mitigating action and managing issues to deliver a positive conclusion.
- Experience of category management and developing team work plans
Desirable
- Awareness of Quality standards and working with ISO policies and procedures.
- Demonstrate experience of contributing to the business planning processes; assisting development of a contract plan and savings plan
Skills and Attributes
Essential
- Ability to drive and manage comprehensive data gathering on products and suppliers.
- Ability to communicate complex information effectively to multidisciplinary groups of staff and customers at all levels.
- Strong influencing and negotiating skills with customers and external parties, a good builder of productive relationships and the skill to be able to maintain effective business partnering relationships.
- IT proficiency particularly in the use of MS Office; complex spreadsheets, bespoke complex databases and use of web-based systems.
- Evidence of continuous professional development
- Ability to be able to understand a range of complex category product knowledge that is relevant to NHS Wales customers
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh
Other
Essential
- Demonstrate how your personal qualities match against our NWSSP core values: -Working Together -Innovating -Listening and learning -Taking Responsibility
- Ability to access transport (public and/or private) to travel off site for meetings (as appropriate) throughout Wales and other parts of the UK
- Deliver excellent customer service to our internal and external customers, helping us to maintain the customer service excellence standard
Person Specification
Qualifications and Knowledge
Essential
- Qualified to CIPS Level 5 (Advanced Diploma) OR Procurement or business related Degree
- -Strategic sourcing -Performance improvement -EU Procurement -What the business needs are across the procurement services -Delivering value for money -The whole supply chain process -Best practice principles / benchmarking -E-procurement -The impact of sustainability in supply chains -The importance of compliance -Process improvement / operations management -Legal requirements of a contract
- An understanding of the external influences that could impact Procurement Services in NHS Wales
- To be able to articulate the value that Procurement Services deliver for NHS Wales Health Boards and Trusts
Desirable
- ILM Level 4 or other management qualifications
- Knowledge of Health Boards and Trusts Procurement processes/ procedures
- Awareness of how a Shared Services organisation delivers its key functions - specifically NWSSP
Experience
Essential
- Proven experience of delivering complex procurement projects: -assessment of business need -evidence of tendering -specification writing -evaluation criteria -contract award reports -contract management -implementation of contracts -engaging key stakeholders
- Experience of managing multiple projects simultaneously - ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs.
- Demonstrate experience of dealing with contract legislation, compliance and probity issues.
- Demonstrable track record of delivering savings against targets, non -financial benefits and other key performance indicators - which include experience of understanding business needs and implementing improved solutions.
- Experience of people / staff supervision / management - preferably management experience within a procurement or supply environment.
- Experience of managing risk, establish mitigating action and managing issues to deliver a positive conclusion.
- Experience of category management and developing team work plans
Desirable
- Awareness of Quality standards and working with ISO policies and procedures.
- Demonstrate experience of contributing to the business planning processes; assisting development of a contract plan and savings plan
Skills and Attributes
Essential
- Ability to drive and manage comprehensive data gathering on products and suppliers.
- Ability to communicate complex information effectively to multidisciplinary groups of staff and customers at all levels.
- Strong influencing and negotiating skills with customers and external parties, a good builder of productive relationships and the skill to be able to maintain effective business partnering relationships.
- IT proficiency particularly in the use of MS Office; complex spreadsheets, bespoke complex databases and use of web-based systems.
- Evidence of continuous professional development
- Ability to be able to understand a range of complex category product knowledge that is relevant to NHS Wales customers
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh
Other
Essential
- Demonstrate how your personal qualities match against our NWSSP core values: -Working Together -Innovating -Listening and learning -Taking Responsibility
- Ability to access transport (public and/or private) to travel off site for meetings (as appropriate) throughout Wales and other parts of the UK
- Deliver excellent customer service to our internal and external customers, helping us to maintain the customer service excellence standard
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
