Job summary
An exciting opportunity has arisen within the NHS Wales Shared Services Partnership (NWSSP) Scan4Safety Team.
To manage and promote the continued development and attainment of key performance indicators and quality objectives through the provision of operational management and strategic information reports to all levels of management on behalf of NHS Wales Shared Services Partnership.
To manage and maintain the All Wales Scan for Safety (S4S) roll out programme and provide daily support for the SupplyX system ensuring functionality is maximised and Common Operating Procedures are managed and adhered to with responsibility for Order Management, Inventory and System Administration.
All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.
Main duties of the job
To assist the Scan for Safety IT Project Manager in the achievement of targets in line with the NWSSP Business Plan and Procurement Strategy by the timely provision of accurate reports, KPI's and other unscheduled reports.
Give support and exercise judgement, problem solving and analysis skills in identifying the most appropriate electronic means of ordering to suit customer needs to ensure maximum efficiencies are achieved through the Supply X system.
To manage and interrogate the Supply X system on trends in customer and staff activity, ensuring accuracy and highlighting any notable changes to the department manager for consideration.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offeringa comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visithttps://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
To assist the Scan for Safety IT Project Manager in achievement of targets in line with the NWSSP Business Plan and Procurement Strategy by the timely provision of accurate reports, KPIs and other unscheduled reports.
To train and support Supply X end users throughout Wales basis in line with Policies and Procedures.
To assist with the implementation and management of a Supply Chain COM ensuring all R&D points are included.
To manage the day to day operation of the S4S system and staff.
Give support and exercise judgement, problem solving and analysis skills in identifying the most appropriate electronic means of ordering to suit customer needs to ensure maximum efficiencies are achieved through the Supply X system.
To manage and interrogate the Supply X system on trends in customer and staff activity, ensuring accuracy and highlighting any notable changes to the department manager for consideration.
To be responsible for updating systems, ensuring they are compliant with the departments operating and administrative policies and procedures and performance indicators.
To manage and record daily staff activities and performances highlighting any areas for improvement and ensuring appropriate measures are applied to provide support for any training needs.
To effectively communicate with users/departments regarding the use of the Inventory/Order Management/Supply X system and recommend process changes where necessary.
To manage PADRs ensuring participation and understanding of all staff.
To manage staff rotas for Supply X ensuring all wards and departments are adequately covered.
To be responsible for allocating and approving annual leave for staff and maintaining adequate staffing levels
To manage staff sickness in line with the NWSSP Sickness and Absence Policy.
To deliver and manage Supply X Training programme to all new staff in NWSSP and selected Health boards to defined timescales as part of the project plan.
To manage the Supply X auditing programme.
To manage throughput information for Supply X highlighting changes in trend and recommending changes to the Ward Manager.
To manage the analysis of the transport fleet highlighting any anomalies to the relevant department manager.
To develop and document all new procedures for Oracle FMS and Supply X, maintaining an effective library of information including step-by-step training documents where necessary.
To work with Version1 and Omnicell to resolve identified problem areas and facilitate their prompt resolution.
To manage the non-stock ordering process ensuring all information input is accurate and in line with the procedure and to ensure robust filing system are established and maintained.
To manage customer pricelists ensuring they are accurate and updated on a regular basis.
To manage new customers within Supply X and to manage the creation/amendment/deletion of items used in Supply X.
To write data load programs and manage all bulk loading of data into SupplyX.
To ensure all KPIs are available at the end of each month for Senior Management review.
To manage Supply X upgrade testing and liaising closely with Senior Managers and other Supply X groups and support teams.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
To assist the Scan for Safety IT Project Manager in achievement of targets in line with the NWSSP Business Plan and Procurement Strategy by the timely provision of accurate reports, KPIs and other unscheduled reports.
To train and support Supply X end users throughout Wales basis in line with Policies and Procedures.
To assist with the implementation and management of a Supply Chain COM ensuring all R&D points are included.
To manage the day to day operation of the S4S system and staff.
Give support and exercise judgement, problem solving and analysis skills in identifying the most appropriate electronic means of ordering to suit customer needs to ensure maximum efficiencies are achieved through the Supply X system.
To manage and interrogate the Supply X system on trends in customer and staff activity, ensuring accuracy and highlighting any notable changes to the department manager for consideration.
To be responsible for updating systems, ensuring they are compliant with the departments operating and administrative policies and procedures and performance indicators.
To manage and record daily staff activities and performances highlighting any areas for improvement and ensuring appropriate measures are applied to provide support for any training needs.
To effectively communicate with users/departments regarding the use of the Inventory/Order Management/Supply X system and recommend process changes where necessary.
To manage PADRs ensuring participation and understanding of all staff.
To manage staff rotas for Supply X ensuring all wards and departments are adequately covered.
To be responsible for allocating and approving annual leave for staff and maintaining adequate staffing levels
To manage staff sickness in line with the NWSSP Sickness and Absence Policy.
To deliver and manage Supply X Training programme to all new staff in NWSSP and selected Health boards to defined timescales as part of the project plan.
To manage the Supply X auditing programme.
To manage throughput information for Supply X highlighting changes in trend and recommending changes to the Ward Manager.
To manage the analysis of the transport fleet highlighting any anomalies to the relevant department manager.
To develop and document all new procedures for Oracle FMS and Supply X, maintaining an effective library of information including step-by-step training documents where necessary.
To work with Version1 and Omnicell to resolve identified problem areas and facilitate their prompt resolution.
To manage the non-stock ordering process ensuring all information input is accurate and in line with the procedure and to ensure robust filing system are established and maintained.
To manage customer pricelists ensuring they are accurate and updated on a regular basis.
To manage new customers within Supply X and to manage the creation/amendment/deletion of items used in Supply X.
To write data load programs and manage all bulk loading of data into SupplyX.
To ensure all KPIs are available at the end of each month for Senior Management review.
To manage Supply X upgrade testing and liaising closely with Senior Managers and other Supply X groups and support teams.
Person Specification
Experience
Essential
- Experience in data management role
Desirable
- Data management role with an Inventory Management System
Experience
Essential
- Experience of working with a wide range of users/customers/clients
Desirable
- Experience of working in a healthcare setting
Person Specification
Experience
Essential
- Experience in data management role
Desirable
- Data management role with an Inventory Management System
Experience
Essential
- Experience of working with a wide range of users/customers/clients
Desirable
- Experience of working in a healthcare setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
NHS Wales Shared Services Partnership
Address
Alder House / Imperial Park
Cwrt Alder, St Asaph Business Park / Celtic Way, Coedkernew
Saint Asaph / Newport
LL17 0JL
Employer's website
https://nwssp.nhs.wales/ (Opens in a new tab)
