Job summary
This post has been newly created to support Welsh Government and NHS Wales achieve key objectives for managing medicines efficiently and resourcefully across Wales. These objectives include centralised management of seasonal vaccinations (Influenza and Covid-19 booster programmes) and the development of a medicine buffer stockpile. The activities within this role will be performed under the Wholesale Dealer Authorisation (H) Regulations.
The role will be based at NWSSP Medicine unit at Imperial Park 5 with a requirement to attend Picketston site (St Athan) weekly, to perform checking activities on assembled medicine orders which include Controlled Drugs (CD's) vaccines and other prescription only medicines (POM).
The ability to speak Welsh is desirable for this post: English and / or Welsh speakers are equally welcome to apply.
Main duties of the job
The Post holder will plan and organise the daily procurement, receipt and distribution activities required to deliver an efficient, cost-effective pharmacy procurement service, under Wholesale Dealer authorisation (WDA) requirements, to meet the needs of the customer. Working within Good Distribution Practices (GDP) to ensure the distribution of medicines is made accurately and in a safe manner, whilst being maintained as per manufacturers requirements.
The post holder will be supported by a team of pharmacy distribution support officers and will have supervisory and line management responsibilities for this team.
The role involves using IT systems such as Pharmacy and Oracle procurement as well as quality management systems (QMS) to demonstrate regulatory and financial compliance.
Accuracy checking of assembled orders and batch documentation is required within this role and maintaining accurate and detailed records of distributed medicines to provide a clear audit trail in the event of a customer query, complaint or a product recall.
About us
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description
Job responsibilities
You will be able to find the full Job Description and Person Specification attached in the supporting documents or click Apply now to view it in Track
Job description
Job responsibilities
You will be able to find the full Job Description and Person Specification attached in the supporting documents or click Apply now to view it in Track
Person Specification
Qualifications and Knowledge
Essential
- Evidence of continuous professional development
- Degree or equivalent qualification or significant in-depth senior level experience
- Registration with General Pharmaceutical Council or Member of Chartered Institute of Purchasing and Supply (CIPS) or equivalent experience.
Desirable
- Accuracy checking qualification / experience
- supervisory / management qualification / experience
Experience
Essential
- Experience in medicine procurement / distribution and supply chain
- Experience of IT for relevant pharmacy functions
- Experience of training and mentoring staff
- Understanding of NHS pharmacy distribution functions
Desirable
- Experience of managing teams
- Experience of stock control management
Skills and Attributes
Essential
- Excellent written and Communication skills
- Time management - actively manage own and team, alter when necessary
- Demonstrate ability to cope with multiple interruptions and take responsibility for unplanned issues.
- Ability to manage a team and work constructively with other disciplines.
Desirable
- Uses own initiative to support, develop and progress workstreams
- Highly motivated
Person Specification
Qualifications and Knowledge
Essential
- Evidence of continuous professional development
- Degree or equivalent qualification or significant in-depth senior level experience
- Registration with General Pharmaceutical Council or Member of Chartered Institute of Purchasing and Supply (CIPS) or equivalent experience.
Desirable
- Accuracy checking qualification / experience
- supervisory / management qualification / experience
Experience
Essential
- Experience in medicine procurement / distribution and supply chain
- Experience of IT for relevant pharmacy functions
- Experience of training and mentoring staff
- Understanding of NHS pharmacy distribution functions
Desirable
- Experience of managing teams
- Experience of stock control management
Skills and Attributes
Essential
- Excellent written and Communication skills
- Time management - actively manage own and team, alter when necessary
- Demonstrate ability to cope with multiple interruptions and take responsibility for unplanned issues.
- Ability to manage a team and work constructively with other disciplines.
Desirable
- Uses own initiative to support, develop and progress workstreams
- Highly motivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
