Job summary
This role will be part of the Swansea Bay Integrated Partnership, Provisions Sourcing Team within Procurement Services. The role is to assist in the timely delivery and management of a range of allocated contracts that offer value for money utilising electronic tools, from the identification of demand through to the award and publication of contracts in line with the published category contract programme ensuring compliance with Organisational standards and relevant legislation.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The successful candidate will have experience working in a busy office environment with an understanding of basic purchasing principles, will provide an efficient and professional customer service, which delivers on-going cost efficiencies/benefits in line with the Procurement teams' objectives. A member of the Team, who will be required to adopt a flexible approach to any activities undertaken, which will require the exercise of initiative, although operating within procedural guidelines. Liaison with staff at all levels within the stakeholder organisations, other NHS staff and external suppliers.
Skills required for the role include attention to detail, working to deadlines (time management skills) and the understanding and use of multiple operating systems (IT literacy important).
About us
At NHS Wales Shared Services Partnership we have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do.
We are adaptable, agile and flexible and pride ourselves on being a learning organisation - one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do.
We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values.
We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate 'This is Our NWSSP' our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks.
We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- A Level qualification OR Educated to NVQ Level 3 OR Advanced certificate in procurement and supply OR Ability to demonstrate understanding of or has worked within a role that includes basic purchasing principles, stock control, and customer care
Desirable
- Knowledge of Oracle Financial Management Systems.
- Environmental Purchasing
Experience
Essential
- Experience in a busy office environment
Desirable
- Previous NHS Finance and/ or Procurement experience
- Quality Assurance
- Use of Financial Management Systems
- Experience in a procurement function
Skills and Attributes
Essential
- Demonstrate confidence in using figures
- Ability to use a range of IT software packages such as Microsoft Excel & Word
- Effective time management and organisational skills
- Excellent written and oral communication skills
- Able to organise own and others workload efficiently.
- Ability to communicate with staff at all levels and disciplines in the organisation.
- Ability to work as a member of a team and own initiative.
- Capacity for sustained concentration.
- Ability to establish good relationships.
- Ability to deal with stressful situations and irate suppliers and to demonstrate customer care skills.
- Accurate with attention to detail
Desirable
- Welsh Language Skills are desirable to level 3 in understanding, speaking, reading and writing in Welsh
Other
Essential
- Motivated
- Adaptable and Flexible approach to work
- Ability to travel across sites in a timely manner
Desirable
- Willingness to undertake further studies and attend personal development courses
- Deliver excellent customer service to our internal and external customers, helping us to maintain the customer service excellence standard
Person Specification
Qualifications and Knowledge
Essential
- A Level qualification OR Educated to NVQ Level 3 OR Advanced certificate in procurement and supply OR Ability to demonstrate understanding of or has worked within a role that includes basic purchasing principles, stock control, and customer care
Desirable
- Knowledge of Oracle Financial Management Systems.
- Environmental Purchasing
Experience
Essential
- Experience in a busy office environment
Desirable
- Previous NHS Finance and/ or Procurement experience
- Quality Assurance
- Use of Financial Management Systems
- Experience in a procurement function
Skills and Attributes
Essential
- Demonstrate confidence in using figures
- Ability to use a range of IT software packages such as Microsoft Excel & Word
- Effective time management and organisational skills
- Excellent written and oral communication skills
- Able to organise own and others workload efficiently.
- Ability to communicate with staff at all levels and disciplines in the organisation.
- Ability to work as a member of a team and own initiative.
- Capacity for sustained concentration.
- Ability to establish good relationships.
- Ability to deal with stressful situations and irate suppliers and to demonstrate customer care skills.
- Accurate with attention to detail
Desirable
- Welsh Language Skills are desirable to level 3 in understanding, speaking, reading and writing in Welsh
Other
Essential
- Motivated
- Adaptable and Flexible approach to work
- Ability to travel across sites in a timely manner
Desirable
- Willingness to undertake further studies and attend personal development courses
- Deliver excellent customer service to our internal and external customers, helping us to maintain the customer service excellence standard
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
