Job summary
The role will involve working closely with the SLE team for all medical and dental staff within the Single Lead Employer Project.
The successful candidate will work collaboratively with University Health Boards, General Practices, Dental Practices and HEIW colleagues to prepare and issue all employment documentation for the doctors rotation, including appointment letters and contracts of employment.
To be considered for this role you will need to be an organised individual ideally with experience of recruitment and selection within the NHS.
Applicants should have excellent communication skills, with the ability to quickly gain and maintain credibility and rapport with managers and staff across the organisation. You will also need well-developed interpersonal skills and have the ability to deliver under the pressure of organisational and departmental priorities.
Main duties of the job
The Adminstrator will play a key role as first point of contact for the Single Lead Employer team, working closely with the team to administer and support coordination of recruitment and rotations for all medical and dental staff within the Single Lead Employer Project.
The successful candidate will work collaboratively with University Health Boards, General Practices, Dental Practices and HEIW colleagues to prepare and issue all employment documentation for the doctors rotation, including appointment letters and contracts of employment.
To be considered for this role you will need to be an organised individual ideally with experience of recruitment and selection within the NHS. Candidates will be encouraged to complete their CIPD qualification where applicable. Applicants should have excellent communication skills, with the ability to quickly gain and maintain credibility and rapport with managers and staff across the organisation. You will also need well-developed interpersonal skills and have the ability to deliver under the pressure of organisational and departmental priorities.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
At NHS Wales Shared Services Partnership we have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do.We are adaptable, agile and flexible and pride ourselves on being a learning organisation - one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do.We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values.We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate 'This is Our NWSSP' our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks.We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to GCSE Level, including Maths and English at Grade C or above.
- NVQ Level 3 or equivalent in Business Administration/Customer Care, OR Proven Relevant Administration Experience
- Evidence of Continuing Professional Development
Desirable
- Knowledge of Employment Law relating to workers
- Knowledge of NHS Employment Checking Standards
- General Knowledge and Awareness of HR Processes
Experience
Essential
- Previous administrative experience in a busy office environment
- Evidence of interactive relationships with external clients and the general public
Desirable
- Recruitment experience, preferably within the NHS
- Administration experience in a customer or patient-facing environment in the NHS
Aptitude & Abilities
Essential
- Outstanding interpersonal skills, demonstrating an ability to build relations and influence at all levels with internal managers and external workers
- Good verbal and written communication and skills
- Confident and tactful telephone/email manner when responding to internal and external queries
Desirable
- Fully competent in the use of NHS Jobs and/or equivalent electronic job sites and human resource management systems
- Knowledge of the end-to-end recruitment process, including statutory and legal requirements
- Competent ability in using moderate Excel functions, including VLOOKUP.
Skills
Essential
- Strong team player
- Calm approach at all times, especially when under pressure
- Able to demonstrate skills of tact, diplomacy and understanding
- Methodical and reliable
- Self-confident and resilient
Other
Essential
- Must have a flexible approach to work with a positive attitude
- Committed to providing a quality service
- An awareness of the importance of confidentiality
Desirable
- Welsh Speaker
- A proven interest in working in a Human Resources Department
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to GCSE Level, including Maths and English at Grade C or above.
- NVQ Level 3 or equivalent in Business Administration/Customer Care, OR Proven Relevant Administration Experience
- Evidence of Continuing Professional Development
Desirable
- Knowledge of Employment Law relating to workers
- Knowledge of NHS Employment Checking Standards
- General Knowledge and Awareness of HR Processes
Experience
Essential
- Previous administrative experience in a busy office environment
- Evidence of interactive relationships with external clients and the general public
Desirable
- Recruitment experience, preferably within the NHS
- Administration experience in a customer or patient-facing environment in the NHS
Aptitude & Abilities
Essential
- Outstanding interpersonal skills, demonstrating an ability to build relations and influence at all levels with internal managers and external workers
- Good verbal and written communication and skills
- Confident and tactful telephone/email manner when responding to internal and external queries
Desirable
- Fully competent in the use of NHS Jobs and/or equivalent electronic job sites and human resource management systems
- Knowledge of the end-to-end recruitment process, including statutory and legal requirements
- Competent ability in using moderate Excel functions, including VLOOKUP.
Skills
Essential
- Strong team player
- Calm approach at all times, especially when under pressure
- Able to demonstrate skills of tact, diplomacy and understanding
- Methodical and reliable
- Self-confident and resilient
Other
Essential
- Must have a flexible approach to work with a positive attitude
- Committed to providing a quality service
- An awareness of the importance of confidentiality
Desirable
- Welsh Speaker
- A proven interest in working in a Human Resources Department
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
