Expense Officer

Job summary

Are you a self-motivated person who likes a new challenge? The post holder will work as a member of a team responsible for payment of travelling, relocation and associated staff expenses. Utilisation and maintenance of employee records held on the electronic expenses system will be a major function of the role. The role amongst other things involves processing changes through Expenses, activating vehicles and undertaking vehicle checks, dealing with queries form employees, managers and external organisations and assisting in checking validity reports.You must be able to work autonomously within the established procedures and ensure accurate payments within strict deadlines in accordance with legislative instructions.Applicants should have a good standard of education or equivalent experience, significant knowledge and experience of payroll and financial control procedures, HMRC legislation in Payroll/Expenses or other related experience, use of a variety of computer systems and applications including Microsoft Office .

You should possess good communication and interpersonal skills together with good planning and organisational skills.If you think you have the qualities and experience we are looking for and have a track record of commitment and enthusiasm in your previous role, then we would really like to hear from you.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

Essential Criteria

• Qualifications to equivalent NVQ level 3 or equivalent experience
• Track record of continuous professional development
• IT literate and sound working knowledge and application of Microsoft Office software
• Understanding of complex computerised systems such as ESR, SEL or other equivalent systems
• Delivery of excellent customer services in a large organisation.
• Working within a pressurised office environment and adhering to tight deadlines
• Excellent written and oral communication skills.
• Effective organisational skills
• Excellent interpersonal skills
• Be an integrated member of a Team but have the ability to work on own initiative and prioritise work.
• Ability to work under pressure, complying with strict deadlines while maintaining discipline and composure.
• Ability to investigate and problem solve.
• Maintain high levels of concentration
• Adaptable to change.

Desirable Criteria

• Payroll Diploma
• Significant knowledge and application of payroll and financial control procedures
• Knowledge of computerised payroll and expenses systems.
• Knowledge and application of HMRC Legislation in both Payroll and Expenses. Other related legislation within own area.
• Experience within a NHS financial/Payroll/Expense department
• Use of Oracle Electronic Staff Record and E Expenses package.
• Understanding of NHS Financial Systems
• IT literate with advanced skills in MS Office.

About us

We have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do. We are adaptable, agile and flexible and pride ourselves on being a learning organisation - one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do. We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values. We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate 'This is Our NWSSP' our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks. We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.

Employer details

Employer name

NHS Wales Shared Services Partnership

Address

Alder House

St Asaph

LL17 0JL

Employer's website

https://nwssp.nhs.wales/ (Opens in a new tab)

---

Employer details

Employer name

NHS Wales Shared Services Partnership

Address

Alder House

St Asaph

LL17 0JL

Employer's website

https://nwssp.nhs.wales/ (Opens in a new tab)

---