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NHS Wales Shared Services Partnership

Laundry Administrative Assistant

Information:

This job is now closed

Job summary

NHS Wales Shared Services Partnership (NWSSP) Laundry Service is offering an exciting Administration Assistant opportunity within the Llansamlet Swansea Laundry Service. The Administration Assistant will provide a secretarial and administrative support for the Llansamlet Laundry Service and will provide remote support for other sites within the All Wales Laundry Service.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

Provide a secretarial and administrative support for the Laundry Service and will have the ability to prioritise work and deal with competing demands and interruptions.

Provide a receptionist service for the department, dealing effectively and diplomatically with incoming calls and visitors to the department, being the first point of contact. Detailed and accurate message taking is essential and ensuring that urgent matters are attended to in a timely, appropriate and confidential manner.

Work competently with IT systems including Bundle, dispatch notes and timesheets. and to keep up to date with the latest software and technological developments of the service. To ensure accurate recording of linen Production is kept via dispatch notes and use relevant software.

About us

At NHS Wales Shared Services Partnership we have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do.

We are adaptable, agile and flexible and pride ourselves on being a learning organisation - one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do.

We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values.We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate 'This is Our NWSSP' our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks.

We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.

Details

Date posted

30 November 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£23,159 to £24,701 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

043-AC338-1123

Job locations

Llansamlet Laundry

Nantyffin Road South

Swansea

SA7 9RG


Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Person Specification

Qualifications

Essential

  • NVQ Level 2 or RSA II or equivalent demonstrable experience of administrative / office skills and knowledge
  • experience of working in an administrative / office environment

Desirable

  • ECDL or equivalent experience and or qualifications
  • Worked within a production environment previously

Experience

Essential

  • Familiar and competent with Microsoft IT packages, especially Word, Excel and PowerPoint
  • Familiar and confident using email and searching the internet

Desirable

  • Experience of working within the NHS
  • Experiencing of working within dispatch

Skills

Essential

  • communication skills
  • Self-motivated and able to work without supervision

Desirable

  • Ability to Speak Welsh
Person Specification

Qualifications

Essential

  • NVQ Level 2 or RSA II or equivalent demonstrable experience of administrative / office skills and knowledge
  • experience of working in an administrative / office environment

Desirable

  • ECDL or equivalent experience and or qualifications
  • Worked within a production environment previously

Experience

Essential

  • Familiar and competent with Microsoft IT packages, especially Word, Excel and PowerPoint
  • Familiar and confident using email and searching the internet

Desirable

  • Experience of working within the NHS
  • Experiencing of working within dispatch

Skills

Essential

  • communication skills
  • Self-motivated and able to work without supervision

Desirable

  • Ability to Speak Welsh

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

NHS Wales Shared Services Partnership

Address

Llansamlet Laundry

Nantyffin Road South

Swansea

SA7 9RG


Employer's website

https://nwssp.nhs.wales/ (Opens in a new tab)

Employer details

Employer name

NHS Wales Shared Services Partnership

Address

Llansamlet Laundry

Nantyffin Road South

Swansea

SA7 9RG


Employer's website

https://nwssp.nhs.wales/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Manager

Oliver Rix

Oliver.Rix@wales.nhs.uk

Details

Date posted

30 November 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£23,159 to £24,701 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

043-AC338-1123

Job locations

Llansamlet Laundry

Nantyffin Road South

Swansea

SA7 9RG


Supporting documents

Privacy notice

NHS Wales Shared Services Partnership's privacy notice (opens in a new tab)