Job summary
We are recruiting an enthusiastic, motivated and proactive individual to join the Corporate Services team as an Estates Officer at our Cardiff office.
The successful candidate will be required to work within a busy and varied working environment, assisting the Estates and Compliance Manager to effectively manage the Digital Health and Care Wales estate.
While doing so, we will provide you the opportunity to improve your skills by contributing to your Personal Development Plan (PDP).
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
What skills do you need?
What else is advantageous?
About us
Digital Health and Care Wales (DHCW) is an expert national body and part of NHS Wales. We work in partnership with NHS Wales colleagues and other key stakeholders to provide national digital and data services which support the delivery of health and social care in Wales. Modern health and care services depend on good digital tools, data and information. DHCW runs or works with more than 100 services and delivers major national digital transformation programmes to support this. In addition, DHCW provides expert advice in relation to cyber security and information governance. We give frontline staff the digital tools which help them provide safer and more efficient care. We are also giving patients and the public digital tools to better manage their own health and wellbeing, empowering people to live healthier lives. We put people at the heart of what we do, working to the highest standards to deliver quality and make digital a force for good in health and care.
Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Assist the Estates and Compliance Manager, acting as a point of contact for all accommodation issues ensuring the effective management of the DHCW estate.
Assist the Estates and Compliance Manager and be responsible for gathering all information when issuing Tenders within DHCW.
Assist the Estates and Compliance Manager on a daily basis, providing administrative management assistance.
Develop and maintain DHCWs Water quality monitoring regime in accordance with the DHCW Water Safety Policy.
Manage and ensure statutory compliance of all engineering systems within the building i.e. fire alarm systems, security systems, air conditioning systems etc.
Ensure the compliance of internal and external audits and inspections in relation to ISO audits, asbestos surveys, health and safety assessments, fire and water risk assessments etc.
Develop and issue Estates and Compliance notifications/bulletins for DHCW and update relevant departmental pages.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Assist the Estates and Compliance Manager, acting as a point of contact for all accommodation issues ensuring the effective management of the DHCW estate.
Assist the Estates and Compliance Manager and be responsible for gathering all information when issuing Tenders within DHCW.
Assist the Estates and Compliance Manager on a daily basis, providing administrative management assistance.
Develop and maintain DHCWs Water quality monitoring regime in accordance with the DHCW Water Safety Policy.
Manage and ensure statutory compliance of all engineering systems within the building i.e. fire alarm systems, security systems, air conditioning systems etc.
Ensure the compliance of internal and external audits and inspections in relation to ISO audits, asbestos surveys, health and safety assessments, fire and water risk assessments etc.
Develop and issue Estates and Compliance notifications/bulletins for DHCW and update relevant departmental pages.
Person Specification
Qualifications and Knowledge
Essential
- Be educated to a NVQ level 3 or equivalent knowledge and experience in an NHS Estates working environment.
- Possess a full range of administrative knowledge and advanced use of various IT packages [including databases and excel worksheets]
- Hold an ILM Legionella Risk Management - Responsible Persons' Training Certificate.
- Possess experience with the Oracle Purchasing System.
- Good Knowledge of Waste, Environment, Health & Safety, Water Safety and COSHH Regulations.
- Sound knowledge of Procurement routes and processes within an NHS Environment.
Desirable
- Registered with a relevant informatics professional body
- Possess training or relevant experience with DATIX software
Experience
Essential
- Experience of maintaining comprehensive spreadsheets containing complex data
- Building Management experience relating to Statutory and Mandatory requirements.
Desirable
- NHS Estates related experience.
Skills and Attributes
Essential
- Developed and effective negotiating and influencing skills and ability to develop and maintain constructive relationships with professional and managerial disciplines.
- Ability to maximise resource utilisation
- Effective verbal and written communication skills
- Ability to balance tasks and priorities.
- Strong Organisational Skills.
- Observe discretion and confidentiality.
- Able to work proactively and under own initiative.
- Work well under pressure and the ability to work and deliver to deadlines.
- Efficient and effective contract document management.
- Ability to write and produce tender documentation /specifications for minor works and equipment replacements
- Sound knowledge of Procurement routes and processes within an NHS Environment.
- Sound knowledge of Statutory Compliance within Buildings.
Desirable
- Level 4 for Listening/ Speaking Reading/Understanding Writing Welsh
Person Specification
Qualifications and Knowledge
Essential
- Be educated to a NVQ level 3 or equivalent knowledge and experience in an NHS Estates working environment.
- Possess a full range of administrative knowledge and advanced use of various IT packages [including databases and excel worksheets]
- Hold an ILM Legionella Risk Management - Responsible Persons' Training Certificate.
- Possess experience with the Oracle Purchasing System.
- Good Knowledge of Waste, Environment, Health & Safety, Water Safety and COSHH Regulations.
- Sound knowledge of Procurement routes and processes within an NHS Environment.
Desirable
- Registered with a relevant informatics professional body
- Possess training or relevant experience with DATIX software
Experience
Essential
- Experience of maintaining comprehensive spreadsheets containing complex data
- Building Management experience relating to Statutory and Mandatory requirements.
Desirable
- NHS Estates related experience.
Skills and Attributes
Essential
- Developed and effective negotiating and influencing skills and ability to develop and maintain constructive relationships with professional and managerial disciplines.
- Ability to maximise resource utilisation
- Effective verbal and written communication skills
- Ability to balance tasks and priorities.
- Strong Organisational Skills.
- Observe discretion and confidentiality.
- Able to work proactively and under own initiative.
- Work well under pressure and the ability to work and deliver to deadlines.
- Efficient and effective contract document management.
- Ability to write and produce tender documentation /specifications for minor works and equipment replacements
- Sound knowledge of Procurement routes and processes within an NHS Environment.
- Sound knowledge of Statutory Compliance within Buildings.
Desirable
- Level 4 for Listening/ Speaking Reading/Understanding Writing Welsh
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
