Job summary
Digital Health and Care Wales is a new and ambitious organisation. Created by Welsh Government to lead on the digital transformation of health and care across Wales, providing digital-first service model for the 21st century.
The Radiology Informatic System Programme (RISP) is part of DHCW and is tasked with procuring and implementing new radiology systems across Wales. As a Project Support Officer, you will be a member of the Programme Management Office (PMO) team and provide project and organisational support to the Programme.
This post is a fixed term/secondment for 36 months to meet the needs of the service.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
Support the maintenance of appropriate logs and information systems this will include the DATIX system for managing risks, issues, incidents, actions and decisions in line with RISP processes.
To support PMO with project planning activities for projects and workstreams, including updating project plans, monitoring and updating in light of complex dependencies between projects and monitoring the delivery and key milestones.
To administer and maintain project and programme documentation using SharePoint in line with RISP and organisational best practice.
Support the planning and organisation of project events across Wales with the PMO team
To contribute to the general administration of the Programme as required, and other support functions as and when required.
About us
Digital Health and Care Wales (DHCW) is part of the NHS Wales family and has an important role in changing the way health and care services are delivered through technology and data. The organisation supports frontline staff with modern systems and access to important information about their patients, while empowering the people of Wales to manage their own health through digital NHS Wales services.
Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.
Join our game changing, life-saving team and start making a real difference to health and care services in Wales.
Job description
Job responsibilities
Responsible for the preparation and drafting of routine and ad-hoc reports required by the PMO team.
Responsible for providing and receiving complex or sensitive information in relation to national projects and workstreams. This will include receiving technical information from key stakeholders that will need to be interpreted and communicated on to other stakeholders or team members.
Be responsible for the administration of key programme and project meetings, this will include formal Boards meetings and ad hoc meetings; arranging meeting times which may be complex due to short notice for meetings, time constraints for the meeting to take place and the availability of required attendees; arranging pre-meets for formal Board meetings with the Chair; drafting agendas and preparing the papers in an often-tight deadline for circulation; and recording minutes and actions.
To support the PMO in recording the status of products and ensure appropriate governance and assurance has been completed prior to implementation of products. This will include supporting and/or ensuring there is suitable change and version control and any required configuration management of products.
Support the design and delivery of presentations to a range of stakeholder audiences.
Be responsible for the PMOs Procurement Assurance Forms, placing orders on ORACLE and receipting orders once received.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
Responsible for the preparation and drafting of routine and ad-hoc reports required by the PMO team.
Responsible for providing and receiving complex or sensitive information in relation to national projects and workstreams. This will include receiving technical information from key stakeholders that will need to be interpreted and communicated on to other stakeholders or team members.
Be responsible for the administration of key programme and project meetings, this will include formal Boards meetings and ad hoc meetings; arranging meeting times which may be complex due to short notice for meetings, time constraints for the meeting to take place and the availability of required attendees; arranging pre-meets for formal Board meetings with the Chair; drafting agendas and preparing the papers in an often-tight deadline for circulation; and recording minutes and actions.
To support the PMO in recording the status of products and ensure appropriate governance and assurance has been completed prior to implementation of products. This will include supporting and/or ensuring there is suitable change and version control and any required configuration management of products.
Support the design and delivery of presentations to a range of stakeholder audiences.
Be responsible for the PMOs Procurement Assurance Forms, placing orders on ORACLE and receipting orders once received.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to Degree level or equivalent experience
Desirable
- Prince 2 training (formal or informal, or willing to work towards attainment)
Experience
Essential
- Experience of administering projects
Desirable
- Knowledge of techniques for planning, monitoring and controlling projects, e.g. PRINCE2
Aptitude and Abilities
Essential
- Excellent report drafting skills and minute taking
Desirable
- Capable of understanding the wider objectives of the Programme
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to Degree level or equivalent experience
Desirable
- Prince 2 training (formal or informal, or willing to work towards attainment)
Experience
Essential
- Experience of administering projects
Desirable
- Knowledge of techniques for planning, monitoring and controlling projects, e.g. PRINCE2
Aptitude and Abilities
Essential
- Excellent report drafting skills and minute taking
Desirable
- Capable of understanding the wider objectives of the Programme
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
