Job summary
THIS POST IS FIXED TERM / SECONDMENT UNTIL MARCH 2026 DUE TO FUNDING.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST
The Digital Change Delivery Network (DCDN) is a newly funded programme designed to increase capability to drive forward digital change and transformation. Its goal is to revolutionise the way systems are deployed across NHS Wales.
A network of broadly skilled, qualified Business Change practitioners will create best practice in the deployment of digital services that will transform the way citizens receive care.
We are delighted to offer an exciting opportunity foran enthusiastic Service Events and Business Coordinator to provide a highly efficient, professional, and confidential service to support the delivery of workstream deliverables within the Digital Change Digital Network (DCDN).
Main duties of the job
The post holder will have:
Demonstrable expertise in a full range of administrative and organisational policies and procedures.
The capability to organise their own workload efficiently using initiative where appropriate and can judge the importance of information and to respond appropriately.
Excellent interpersonal and communication skills in all written and verbal contact, using negotiation and persuasive skills as required.
The ability to disseminate complex information in an accessible and appropriate manner.
The postholder liaise with DHCW stakeholders / Senior NHS Managers / Clinical Staff / Special Health Authority Directorates & Departments / external organisations / Senior Civil Servants / members of the public, ensuring that this is undertaken in a courteous manner at all times.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Digital Health and Care Wales (DHCW) is part of the NHS Wales family and has an important role in changing the way health and care services are delivered through technology and data. The organisation supports frontline staff with modern systems and access to important information about their patients, while empowering the people of Wales to manage their own health through digital NHS Wales services.
Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.
Join our game changing, life-saving team and start making a real difference to health and care services in Wales.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
Essential
- Degree or Equivalent experience Extensive knowledge of Microsoft Office packages i.e.,Word, Excel, PowerPoint and Outlook
- Knowledge & understanding of working at Board/Executive Director level
- Prince 2 training (formal or informal, or willing to work towards attainment)
Desirable
- Advanced ECDL
- Evidence of further study and personal development
- RSA Stage III (or equivalent)
Experience
Essential
- Significant experience of working within a busy and high-profile environment working with complex issues with competing priorities and workloads
- Significant experience in timely collation and compiling of agendas and papers and information to allow reports/presentations to be quality assured, finalised and submitted within required deadlines.
- Knowledge of techniques for planning, monitoring and controlling projects, e.g. PRINCE2
Desirable
- Experience of recording and monitoring financial information
- Experience and understanding of information management and technology issues within the healthcare environment
- Experience and understanding of change and configuration management, and information management and technology issues within the within the project environment
Aptitude and Abilities
Essential
- Excellent communication skills
- Highly developed interpersonal skills Influencing & Negotiating skills -proven ability to establish and enhance effective working relationships at all levels
- Ability to work autonomously & use own initiative
- Analytical & judgement skills
- Professional telephone manner
- Ability to prioritise own work, and that of others to meet set deadlines
- Proven ability to meet deadlines and work under pressure.
- Highly motivated
- Accuracy and attention to detail
- Confident - able to use own initiative and demonstrate assertiveness when necessary.
- Conscientious: self-motivated to produce high quality of work, able to deliver results and take ownership of work and prioritise work.
- Discreet - able to maintain strict confidentiality.
- Ability to problem solve and apply lateral thinking
- Effective diary management including addressing meeting clashes, travel time, parking
Desirable
- Ability to Speak Welsh to Level 1
- Ability to develop and maintain effective working relationships with the Project team, stakeholders and third party service providers involved in the delivery of the projects and Programme
Person Specification
Qualifications and/or Knowledge
Essential
- Degree or Equivalent experience Extensive knowledge of Microsoft Office packages i.e.,Word, Excel, PowerPoint and Outlook
- Knowledge & understanding of working at Board/Executive Director level
- Prince 2 training (formal or informal, or willing to work towards attainment)
Desirable
- Advanced ECDL
- Evidence of further study and personal development
- RSA Stage III (or equivalent)
Experience
Essential
- Significant experience of working within a busy and high-profile environment working with complex issues with competing priorities and workloads
- Significant experience in timely collation and compiling of agendas and papers and information to allow reports/presentations to be quality assured, finalised and submitted within required deadlines.
- Knowledge of techniques for planning, monitoring and controlling projects, e.g. PRINCE2
Desirable
- Experience of recording and monitoring financial information
- Experience and understanding of information management and technology issues within the healthcare environment
- Experience and understanding of change and configuration management, and information management and technology issues within the within the project environment
Aptitude and Abilities
Essential
- Excellent communication skills
- Highly developed interpersonal skills Influencing & Negotiating skills -proven ability to establish and enhance effective working relationships at all levels
- Ability to work autonomously & use own initiative
- Analytical & judgement skills
- Professional telephone manner
- Ability to prioritise own work, and that of others to meet set deadlines
- Proven ability to meet deadlines and work under pressure.
- Highly motivated
- Accuracy and attention to detail
- Confident - able to use own initiative and demonstrate assertiveness when necessary.
- Conscientious: self-motivated to produce high quality of work, able to deliver results and take ownership of work and prioritise work.
- Discreet - able to maintain strict confidentiality.
- Ability to problem solve and apply lateral thinking
- Effective diary management including addressing meeting clashes, travel time, parking
Desirable
- Ability to Speak Welsh to Level 1
- Ability to develop and maintain effective working relationships with the Project team, stakeholders and third party service providers involved in the delivery of the projects and Programme
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
