Job summary
The PCN Data and Finance
Administrator is a vital role within the Primary Care Network, responsible for
supporting accurate data management, financial administration, and reporting.
The postholder will work closely with the Operational Manager, Clinical Director,
practice teams, and external stakeholders to ensure the smooth running of PCN
performance monitoring, funding claims, ARRS role tracking, and financial
reporting.
The role requires high
attention to detail, good working knowledge of NHS financial processes and data
systems, and the ability to work independently to deadlines.
Through innovative ways of working, drive to achieve NHS
targets and changes within a profitable, efficient practice environment,
supporting the management team in promoting ED&I, SHEF, quality and
continuous improvement, confidentiality, collaborative working, service
delivery, learning and development and ensure the organisation complies with
CQC regulations.
The role may be based at another practice local to the PCN main base.
Main duties of the job
The following are the core responsibilities though there may be a requirement to carry out other tasks:
a.
Support the
Operational manager with routine financial administration
b.
Review all finance statements, identifying and rectifying inaccuracies
c.
Assisting with funding claims.
d. Add invoices to Xero within the given time frame
e.
Maintain an
effective system for the handling of petty cash
f.
Reconciling
payments & resolving financial discrepancies with practices and commissioners
g.
Input accurate
financial records for audit and reporting purposes ensuring
that processes are adhered to
h.
Prepare high quality monthly financial reports
i.
Assist in preparing budget reports, financial forecasts and costings for business
cases and projects.
j.
Maintain an
effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable
allocation of resources
k.
Collate, manage
and validate PCN performance data
l.
Support population
health management initiatives through accurate data reporting and extraction
m.
Produce regular
reporting reports, charts and summaries to support PCN governance meetings and
quality improvement work
n.
Assist with the
maintenance of the shared PCN database, trackers and spreadsheets
o.
Liaise with the
clinical leads to collect data for service audits, evaluations and reporting
cycles.
About us
The PCN is a group of 4 practices in the inner west area of Gateshead which aims to support the member practices deliver excellent quality care to its 45,000 patients.
The successful candidate will be responsible to the PCN Operational and Strategic team and be part of a diverse team that includes clinical and non-clinical staff.
The Primary Care Network employs a team of 5 pharmacists, 5 pharmacy technicians, 2 social prescribers and 2 nurses, and works with organisations to provide a rapid response physio and mental health service to our patients.
All staff work across the member practices, so the successful candidate will be someone who want to develop strong relationships across multiple organisations, not just with the PCN colleagues.
Job description
Job responsibilities
The following are the core responsibilities of the Finance & Data Administrator.
There may be, on occasion, a requirement to carry out other tasks. This will be
dependent upon factors such as workload and staffing levels:
a.
Support the
Operational manager with routine financial administration
b.
Review all income
and expenditure statements, identifying any inaccuracies and rectifying such
issues, informing management as required
c.
Assisting with
claims for ARRS funding, IIF payments and other appropriate funding streams.
d.
Ensure invoices
are added to Xero within the given time frame
e.
Maintain an
effective system for the handling of petty cash
f.
Reconciling
payments and resolving financial discrepancies with practices and commissioners
g.
Input accurate
financial records for audit and reporting purposes ensuring
that processes are adhered to
h.
Ensure the
presentation of monthly financial reports is of a high standard
i.
Assist in the
preparation of budget reports and financial forecasts and costings for business
cases and projects.
j.
Maintain an
effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable
allocation of resources
k.
Collate, manage
and validate PCN performance data
l.
Support population
health management initiatives through accurate data reporting and extraction
m.
Produce regular
reporting reports, charts and summaries to support PCN governance meetings and
quality improvement work
n.
Assist with the
maintenance of the shared PCN database, trackers and spreadsheets
o.
Liaise with the
clinical leads to collect data for service audits, evaluations and reporting
cycles.
In addition to the primary responsibilities,
the Finance & Data Administrator may be requested to:
a.
Act as the primary point of contact for
finance-related matters with NHSE, the ICB and the organisations
accountant
b.
Partake in audit as requested by the audit lead
c.
Attend and actively participate in practice or PCN
finance related meetings
d.
Attend any external meetings pertinent to the role
of Finance & Data Administrator
Job description
Job responsibilities
The following are the core responsibilities of the Finance & Data Administrator.
There may be, on occasion, a requirement to carry out other tasks. This will be
dependent upon factors such as workload and staffing levels:
a.
Support the
Operational manager with routine financial administration
b.
Review all income
and expenditure statements, identifying any inaccuracies and rectifying such
issues, informing management as required
c.
Assisting with
claims for ARRS funding, IIF payments and other appropriate funding streams.
d.
Ensure invoices
are added to Xero within the given time frame
e.
Maintain an
effective system for the handling of petty cash
f.
Reconciling
payments and resolving financial discrepancies with practices and commissioners
g.
Input accurate
financial records for audit and reporting purposes ensuring
that processes are adhered to
h.
Ensure the
presentation of monthly financial reports is of a high standard
i.
Assist in the
preparation of budget reports and financial forecasts and costings for business
cases and projects.
j.
Maintain an
effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable
allocation of resources
k.
Collate, manage
and validate PCN performance data
l.
Support population
health management initiatives through accurate data reporting and extraction
m.
Produce regular
reporting reports, charts and summaries to support PCN governance meetings and
quality improvement work
n.
Assist with the
maintenance of the shared PCN database, trackers and spreadsheets
o.
Liaise with the
clinical leads to collect data for service audits, evaluations and reporting
cycles.
In addition to the primary responsibilities,
the Finance & Data Administrator may be requested to:
a.
Act as the primary point of contact for
finance-related matters with NHSE, the ICB and the organisations
accountant
b.
Partake in audit as requested by the audit lead
c.
Attend and actively participate in practice or PCN
finance related meetings
d.
Attend any external meetings pertinent to the role
of Finance & Data Administrator
Person Specification
Skills
Essential
- Excellent communication skills (written ,oral, presentations)
- Strong IT skills
Desirable
- Strategic thinker and negotiator
Qualifications
Essential
- Excellent standard of education with excellent literacy and numeracy skills
Desirable
- AAT accounting qualification
Experience
Essential
- Experience in working with the general public
- experience of maintaining financial information systems
- Experience in data analysis and the production of reports
- experience of financial planning and forecasting
Desirable
- Experience of working in a healthcare setting
- Experience of using financial IT systems
- Experience of primary care / running costs for NHS organisations
Person Specification
Skills
Essential
- Excellent communication skills (written ,oral, presentations)
- Strong IT skills
Desirable
- Strategic thinker and negotiator
Qualifications
Essential
- Excellent standard of education with excellent literacy and numeracy skills
Desirable
- AAT accounting qualification
Experience
Essential
- Experience in working with the general public
- experience of maintaining financial information systems
- Experience in data analysis and the production of reports
- experience of financial planning and forecasting
Desirable
- Experience of working in a healthcare setting
- Experience of using financial IT systems
- Experience of primary care / running costs for NHS organisations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
