Personal Assistant to Leadership Team

Job description

Job responsibilities

Job Description

Job responsibilities

Supporting Operations and Business Manager and Clinical Director in the effective running of the Primary Care Network.

Arrange meetings, take minutes and ensure agenda and papers are circulated prior to meetings.

Proactively manage the action log and ensure that assigned actions are being completed.

Prioritise and be responsible for own workload, to ensure all deadlines for correspondence, production of reports, and agenda items are met within the required timescales.

Work with Practice Managers across the Primary Care Network

Attend staff meetings.

Manage day to day issues as they arise.

Process invoices and raise invoices.

Support recruitment of staff, arrange interviews and draft offer letters.

Plan and implement induction packages for new starters and on-going reviews.

Ensure references for new starters are in place before start date.

Ensure practice HR policies are followed and accurate records are kept.

Maintain annual leave, sickness and time off in lieu records.

Undertake any other additional duties appropriate to the post as requested by the Operations & Business Manager or Clinician Director and Partners

Prioritise communications ensuring urgent matters are addressed by appropriate colleagues in a timely manner whilst taking responsibility for dealing with these personally in a professional manner.

Person Specification

Experience

Essential

• Experience
• Essential:
• Experience of Administrative duties
• Strong IT Skills
• Minute taking
• Proficient in the day-to-day use Outlook, Word, Excel and other MS packages
• Skills
• Essential:
• Excellent Communication Skills
• Clear, polite telephone manner
• Competent use of Office and Outlook
• Excellent organisational skills
• Problem solving and analytical skills
• Ability to follow policy and procedures
• Desirable:
• Experience of working in a GP surgery
• Experience with working on SystmOne
• Own transport

Personal Qualities

Essential

• Essential:
• Polite and confident
• Flexible and cooperative
• Motivated
• Forward thinker
• High levels of integrity and loyalty
• Ability to work under pressure

Qualifications

Essential

• Qualifications:
• Educated to GCSE level or equivalent
• GCSE Mathematics and English (C or above)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bradford City PCN4

Address

Bradford City PCN4

Whitefield Place

Bradford

West Yorkshire

BD8 9LB