Job summary
As an Administrative Assistant with TAS you will work closely with the Nursing team to provide administrative support as well as caring for patients. This involves performing as part of a team in order to ensure the smooth daily running of the unit. Most importantly, it means maintaining the highest standards of care and effectiveness.
Therapeutic Apheresis Services (TAS) in NHS Blood & Transplant is a vital area of modern healthcare, improving patient outcomes and saving lives. As an enthusiastic and motivated individual, your talents can make a positive difference to our team based in The Christie Hospital, Manchester.
The Therapeutic Apheresis Services team delivers a range of therapeutic apheresis procedures for patients across the country. These include performing stem cell harvests and white cell depletions; providing plasma exchanges for neurology, renal and haematology patients; carrying out red cell exchanges for patients with sickle cell disease.
Main duties of the job
In this role within our Therapeutic Apheresis Services (TAS) Unit you will be the first point of contact for internal and external colleagues. Your responsibilities will include:
Co-ordinating the administration for the unit including dealing with telephone calls, updating and organising diaries, collation of test results and filing of confidential patient/donor information
Working on your own as well as part of a larger team of specialist nurses. Managing your workload to ensure tasks are prioritised to meet specific deadlines
Managing data collection, data entry and maintenance of spreadsheets and databases
Managing stock levels of medical and administrative equipment to support workloads, ordering and receiving stock, and maintaining storage areas.
Supporting your line manager with meeting arrangements, which includes booking meeting rooms, creating agendas and minute taking
Attending training and development sessions at locations across the country and visiting hospitals in the region for patient record management.
During busy times, you will be required to support members of the nursing team by providing basic care for patients, donors and visitors attending the unit. This will include welcoming people on to the unit, making refreshments and helping patients and donors who may feel nervous.
About us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, youll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do.
By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
Job description
Job responsibilities
To learn more, please see the job description and person specification. These can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
What we offer:
- Flexible working options – we promote flexible working where the role allows. We’re happy to discuss what flexibility might look like for you.
- Generous annual leave - 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
- Inclusive pension scheme - the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: http://www.nhsbsa.nhs.uk/information-about-nhs-pensions
- Supportive learning culture - we’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
- Health and wellbeing support – we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endevour to provide tailored workplace adjustments where possible.
As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.
You can find more information about accessibility, our culture, and how we support applicants on the NHSBT Careers website:
- Read about our application process
- Learn more about our culture at NHSBT
Job description
Job responsibilities
To learn more, please see the job description and person specification. These can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
What we offer:
- Flexible working options – we promote flexible working where the role allows. We’re happy to discuss what flexibility might look like for you.
- Generous annual leave - 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
- Inclusive pension scheme - the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: http://www.nhsbsa.nhs.uk/information-about-nhs-pensions
- Supportive learning culture - we’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
- Health and wellbeing support – we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endevour to provide tailored workplace adjustments where possible.
As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.
You can find more information about accessibility, our culture, and how we support applicants on the NHSBT Careers website:
- Read about our application process
- Learn more about our culture at NHSBT
Person Specification
Qualifications
Essential
- Educated to GCSE level 4 or higher nationals equivalent in Maths and English
- A level or NVQ level 3 or equivalent relevant experience
- Demonstrates commitment to own continous learning and development
Experience
Essential
- Knowledge and experience of working with Information Technology, including using Microsoft Office packages (Word, Excel and Outlook)
- Demonstrate understanding of how to maintain patient/donor records, including other NHS Trusts documents, ensuring compliance with Data Protection and patient/donor confidentiality.
- Previous experience of working with a team of people
Person Specification
Qualifications
Essential
- Educated to GCSE level 4 or higher nationals equivalent in Maths and English
- A level or NVQ level 3 or equivalent relevant experience
- Demonstrates commitment to own continous learning and development
Experience
Essential
- Knowledge and experience of working with Information Technology, including using Microsoft Office packages (Word, Excel and Outlook)
- Demonstrate understanding of how to maintain patient/donor records, including other NHS Trusts documents, ensuring compliance with Data Protection and patient/donor confidentiality.
- Previous experience of working with a team of people
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
