Secretary - OTDT Medical Team

Job summary

You will be working to support a busy clinical management team within the Organ Donation and Transplantation Directorate (part of NHS Blood and Transplant). This includes working with clinicians in their roles supporting Organ Donation and Transplantation and other clinical committees. This work is varied and your previous knowledge, skills and expertise in arranging and facilitating meetings (including minute taking), organising, multi-tasking and prioritising workload will enable you to work independently and as part of a team. You will also be required to support other members of the team to provide the most effective use of secretarial resources across the Organ Donation and Transplantation Directorate as necessary.

Main duties of the job

You will provide a comprehensive personal assistant and administrative support service to a designated management team and clinical committees within Organ Donation and Transplantation. You will act as a channel of communication between the manager(s)/clinicians you are working for and other internal and external contacts You will ensure the smooth running of the clinical committees and the timely prioritisation of all administrative duties You will support and deputise for other secretarial and administrative staff as and when required, including covering Reception on an ad hoc basis in the event of Reception staff absence You will ensure that appropriate timescales are met for the planning, production and distribution of agendas, associated papers and minutes You will arrange meetings, produce agenda, take accurate minutes and chase progress on actions, maintaining the quality standards set within the terms of reference for each committee On occasions you will be required to travel to other NHSBT and external sites, sometimes requiring overnight stays. Appropriate notice will be given

About us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, youll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever. You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.