Job summary
You will be working directly with laboratory staff and to support the senior management team in this key role.
Your previous knowledge, skills and expertise will enable you to work independently to exercise your initiative and discretion in developing the role and the support to the laboratory and senior management team and our key internal and external stakeholders across the NHS.
Using your organisation abilities, youll make sure that NHSBT is an inclusive place to work for others.
Main duties of the job
In this very important role, you will support the Department and Team to ensure the Department/Directorate functions efficiently. Your responsibilities will include:
General administrative support of Manufacturing Management Team
Arrange/attend departmental meetings and minute take
Periodic archiving
Controlled document updates & Q Pulse actions
Assist in department Recruitment processes & administration
Assist in the induction process of new starters
Drafting of letters/communications from Management to staff
Review and updating of Training matrix
Preparation of reports regarding Task based training/Mandatory training/PDPRs
Creation of PowerPoint presentations and Excel spreadsheets for use in meetings
You will be required to undertake occasional travel to any NHSBT sites and external venues to meet the requirements of the post (notice will be given)
About us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, youll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do.
By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
Job description
Job responsibilities
What we offer:
- NHSBT promotes flexible working opportunities where the role will allow.
- 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
- NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions
- We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
To learn more, please see our recruitment profile, which provides a summary of the job description and person specification. This can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
This vacancy may close sooner than the advertised deadline if we receive a high volume of applications, so we recommend applying early.
Job description
Job responsibilities
What we offer:
- NHSBT promotes flexible working opportunities where the role will allow.
- 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
- NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions
- We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
To learn more, please see our recruitment profile, which provides a summary of the job description and person specification. This can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
This vacancy may close sooner than the advertised deadline if we receive a high volume of applications, so we recommend applying early.
Person Specification
Qualifications
Essential
- Experience in a business administration field equivalent to NVQ L4 OR NVQ L4 (or equivalent) qualification in Business Administration
- European Computer Driving Licence (ECDL) Part I & II or ITQ2, or CLAIT II, or OCR (RSA) level 3 in text/word processing or demonstrable work experience
Experience
Essential
- Experienced in running bring forward systems and chasing progress on actions.
- Experience of working in a busy office environment, using office equipment, handling conflicting deadline and prioritising.
- Experience in undertaking research and preparing clear and concise reports, analysis, and recommendations from the results.
- Experienced in producing meeting agendas and minute taking.
- Proficient in Microsoft Office, including Word, Excel and PowerPoint, MS Teams and SharePoint.
Person Specification
Qualifications
Essential
- Experience in a business administration field equivalent to NVQ L4 OR NVQ L4 (or equivalent) qualification in Business Administration
- European Computer Driving Licence (ECDL) Part I & II or ITQ2, or CLAIT II, or OCR (RSA) level 3 in text/word processing or demonstrable work experience
Experience
Essential
- Experienced in running bring forward systems and chasing progress on actions.
- Experience of working in a busy office environment, using office equipment, handling conflicting deadline and prioritising.
- Experience in undertaking research and preparing clear and concise reports, analysis, and recommendations from the results.
- Experienced in producing meeting agendas and minute taking.
- Proficient in Microsoft Office, including Word, Excel and PowerPoint, MS Teams and SharePoint.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
