Executive Assistant - DDTS

Job summary

You will be working directly to support the Director and their senior management team in this key role and will gain an excellent insight into how the directorate operates at a senior level.

You will be part of a growing team of Digital, Data and Technology professionals that are delivering solutions that save and improve lives.

Your previous knowledge, skills and expertise will enable you to work independently to exercise your initiative and discretion in developing the role.

The support you will give to the Director and our key internal and external stakeholders across the NHS will allow valuable interactions and initiatives to take place at the right time.

Main duties of the job

You will be part of a growing team of Digital, Data and Technology professionals that are delivering solutions that save and improve lives.

You will provide a comprehensive Executive Assistant service to the Chief Digital and Information Officer (CDIO), acting as a channel of communication between the CDIO and Assistant Director(s) you are working for and other internal and external contacts.

You will ensure the smooth and efficient running of the CDIOs office on their behalf enabling their trust and confidence in the timely prioritisation and action of all administrative and associated duties.

You will arrange meetings (virtual and physical), produce agenda, take minutes and proactively chase progress on actions and updates.

You will take the lead on arranging regular senior management team and all staff meetings, ensuring that we have a forward plan of engaging content and meetings run smoothly.

You will get involved in small projects that require you to set up and administer Microsoft Teams sites and use Microsoft Office to produce presentations, plans and spreadsheets.

You will support and deputise for other secretarial and administrative staff as and when required.

On occasions you will be required to travel to other NHSBT and external sites, sometimes requiring overnight stays. Appropriate notice will be given.

About us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, youll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever. You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.