Healthshare Group

Accounts Payable Clerk

This job is now closed

Job summary

Job type: Hybrid

Hours: 20 hours per week (5 days a week)

Accountable to: Group Financial Controller

We are looking for an Accounts Payable Clerk to work at our Head Office in Kings Hill. The Accounts Payable Clerk will be responsible for managing and processing all invoices, ensuring timely payments and maintaining accurate records. This will involve liaising with suppliers to investigate deal with any queries, as well as being in communication with Operations to ensure correct allocation and approval.

Main duties of the job

The Accounts Payable Clerk will be responsible for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This includes the preparation of weekly BACS runs and the sending of remittance advice to suppliers. This role will involve maintaining financial records, ensuring compliance with company policies, and supporting the finance team with various accounting tasks.

About us

We're an independent healthcare provider, with established roots in muscular-skeletal health and diagnostics, founded by expert NHS clinicians who recognised a way to improve things.

Our approach means that whether it's speed, flexibility, efficiency or quality, every aspect has been carefully considered to surpass expectations. This is why we've been a trusted partner of the NHS for over ten years, and the provider of choice for countless private patients.

We work with integrity. When it comes to collaboratively delivering care, relationships are key. Whether we're interacting with each other, our partners or our patients, we're always open and honest. Every key decision is based on clear process and informed by evidence.

We act with empathy. Everyone who is here, is here because they care about people. We always try and put ourselves in the shoes of whomever we're interacting with and treat people with compassion and consideration.

We inspire with passion. It's hard work, but we absolutely love what we do. There's no room for a half-hearted approach to healthcare, it requires dedication, and that's what everyone here has. A Healthshare employee is enthusiastic, with a verve and panache that inspires others around them.

Benefits:

25 days annual leave (plus Bank Holidays) and option to buy/sell
Private Healthcare (Benenden)
Company Pension Scheme
Life Assurance
Blue Light Card
Refer a Friend Scheme
CPD Opportunities
Wagestream
Reward Gateway
Cycle to Work Scheme
Smart Tech
EV Car Scheme

Date posted

22 October 2024

Pay scheme

Other

Salary

£13,000 a year

Contract

Permanent

Working pattern

Part-time

Reference number

M0045-24-0130

Job locations

20 Churchill Square

West Malling

Kings Hill

Kent

ME19 4YU

Job description

Job responsibilities

Key Working Relationships

Group Financial Controller
Management Accountant
Department Heads

Management duties and responsibilities

Managing the account email inbox, dealing with queries and distributing the emails accordingly
Processing supplier invoices and credit notes on Sage
Requesting and managing invoice approval from Service Managers
Manage Associate invoices and payments monthly
Preparing and running weekly BACS payments
Sending remittances to suppliers on a weekly basis in line with payment runs
Requesting faster payments where necessary
Setting up new supplier accounts on Sage, ensuring accurate input of all details
Resolving account queries
Reconciling supplier statements, and chasing for missing invoices/credit notes
Keeping supplier accounts up to date
Matching POs to invoices for inputting correct department codes on Sage

Job description

Job responsibilities

Key Working Relationships

Group Financial Controller
Management Accountant
Department Heads

Management duties and responsibilities

Managing the account email inbox, dealing with queries and distributing the emails accordingly
Processing supplier invoices and credit notes on Sage
Requesting and managing invoice approval from Service Managers
Manage Associate invoices and payments monthly
Preparing and running weekly BACS payments
Sending remittances to suppliers on a weekly basis in line with payment runs
Requesting faster payments where necessary
Setting up new supplier accounts on Sage, ensuring accurate input of all details
Resolving account queries
Reconciling supplier statements, and chasing for missing invoices/credit notes
Keeping supplier accounts up to date
Matching POs to invoices for inputting correct department codes on Sage

Person Specification

Qualifications

Essential

Range of GCSE (or equivalent) including Maths

Experience

Essential

Worked in a finance department for at least 3 years.
Previous Accounts Payable experience

Desirable

Healthcare experience will be beneficial.
Use of Sage

Skills

Essential

IT literate with strong data entry skills
Conducts oneself that aligns to a culture that improves quality and safety in service areas.
Ability to promote equality and value diversity.
Ability to keep accurate records
Ability to work independently and take initiative
Attention to detail

Desirable

IT familiarity with at least a basic knowledge of Excel, Word, Outlook, and Teams.

Person Specification

Qualifications

Essential

Range of GCSE (or equivalent) including Maths

Experience

Essential

Worked in a finance department for at least 3 years.
Previous Accounts Payable experience

Desirable

Healthcare experience will be beneficial.
Use of Sage

Skills

Essential

IT literate with strong data entry skills
Conducts oneself that aligns to a culture that improves quality and safety in service areas.
Ability to promote equality and value diversity.
Ability to keep accurate records
Ability to work independently and take initiative
Attention to detail

Desirable

IT familiarity with at least a basic knowledge of Excel, Word, Outlook, and Teams.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Healthshare Group

Address

20 Churchill Square

West Malling

Kings Hill

Kent

ME19 4YU

Employer's website

https://healthshare.org.uk/ (Opens in a new tab)

Employer details

Employer name

Healthshare Group

Address

20 Churchill Square

West Malling

Kings Hill

Kent

ME19 4YU

Employer's website

https://healthshare.org.uk/ (Opens in a new tab)