HR Administrator

Job summary

The De Parys Group is looking to appoint an experienced HR Administrator to support our organisationon a full time basis working 37.5 hours per week on site in our town centre office. This is a 12 month fixed term contract. To provide comprehensive HR administrative support, ensuring all records, folders, and systems are accurate, up to date, and compliant with Information Governance (IG) requirements. The role will focus on meticulous attention to detail, supporting HR processes and documentation so that the practice is fully prepared for Care Quality Commission (CQC) inspections. This includes managing HR files, data integrity, and compliance with employment legislation and internal policies.

Main duties of the job

• Maintain accurate and up-to-date HR records (digital and paper), including contracts, training records, right-to-work documentation, DBS checks, and personnel files.
• Organise and update HR folders to meet IG standards, ensuring all sensitive data is stored and archived correctly in line with GDPR.
• Ensure all HR documentation is easy to locate for CQC inspection purposes.
• Regularly audit HR files to ensure completeness, accuracy, and compliance.
• Ensure all HR processes comply with IG and GDPR requirements.
• Act as a point of contact for HR-related CQC evidence requests.
• Maintain a document control process for policies, ensuring only current, approved versions are in use.
• Support audits of training compliance (e.g., safeguarding, infection control) and maintain accurate training logs.
• Support managers through the recruitment process, including posting adverts, shortlisting, scheduling interviews, and issuing offers.
• Ensure pre-employment checks (references, right-to-work, DBS, occupational health clearance) are completed and filed.
• Keep HR software systems (e.g., PeopleHR, TeamNet, Bluestream) accurate and current, updating promptly with any changes.
• Run regular reports to identify gaps in training, appraisals, and mandatory compliance records.
• Support the Senior HR Manager in preparing workforce data for management meetings and inspections.
• Identify and implement improvements in HR admin processes to increase efficiency.
• Support managers with template documents and standardised processes

About us

The De Parys Groups priority is to provide the highest standard of clinical care to the 48,000 patients registered with the practice. We aim to work collaboratively with other healthcare providers and support organisations, to enable more patients to be treated in a primary care setting, closer to home. We embrace a continuous improvement ethos and strive to ensure that we are available to patients when they need a consultation. We have a strong training ethos within the practice with a team of medical and non-medical educators as well as opportunities for non-clinical staff to develop and progress. TDPG is fortunate to have its own dispensaries at our De Parys and Bromham sites. In addition to our routine GMS services, we offer a comprehensive range of services including minor surgery, LARC provision and anticoagulation clinics.

We have high QOF achievement and excellent KPIs within the group.

Benefits include:

• NHS pension scheme.
• Proper pay andLiving Wage Foundation accredited.
• Eye-care vouchers.
• Annual leave: minimum 23 days FTE, with enhancements for long service.
• Paid breaks