Primary Care Careers

Data Administrator/Secretary

The closing date is 03 March 2026

Apply for this job

Job summary

Long Stratton Medical Partnership are seeking a data administrator/secretary to join our team on a part-time basis for 22.5 hours per week. Working on a Monday, Thursday and Friday, 8am to 4pm, the successful applicant will report to the IT and Communication Manager.

Main duties of the job

  • Audio and copy typing referral letters
  • Receiving incoming calls/emails and managing the outcome
  • Summarising records
  • Coding relevant information from patients clinical letters and records
  • Recalls and audits admin management
  • Assisting the practice manager with admin tasks
  • Attending meetings and taking minutes
  • Filing/scanning as necessary
  • Administration for all long term conditions, cervical screening programme and child immunisation programme
  • Running searches for CQC specific clinical domains, disseminating information appropriately and coding changes as requested

About us

Long Stratton is a small town in South Norfolk, 10 miles from the historic city of Norwich. We have 11,500 patients on our list, a CQC rating of Good and operate from both our main site and a branch site in Newton Flotman. We are also a dispensing Practice with a dispensing list of around 5,500 patients. We use SystmOne and run cloud-based telephony which links seamlessly with the clinical system and provides excellent functionality.

We have completed our surgery expansion work with a new wing being added to include 7 clinical rooms. The reason for the expansion is that Long Stratton is being bypassed, 2,000 new homes are planned and therefore potentially 5,000-6,000 new patients will be joining us.

Details

Date posted

11 February 2026

Pay scheme

Other

Salary

£12.55 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

29370

Job locations

Swan Lane Surgery

Tharston

Long Stratton

Norfolk

NR15 2UY


Job description

Job responsibilities

If you would like to find out more information about this role, please see the attached job specification.

Job description

Job responsibilities

If you would like to find out more information about this role, please see the attached job specification.

Person Specification

Experience

Essential

  • Good standard of education
  • Confident on Word, Excel, Outlook and Access
  • Previous office experience
  • Previous experience working in a GP or similar setting desirable
  • Ability to communicate effectively, working in a confidential and discreet manner
  • Ability to prioritise workload, multi-task, work efficiently and maintain a high level of attention to detail, when under pressure
  • Ability to work as part of a multi-disciplinary team, as well as independently

Experience

Essential

  • Good standard of education
  • Confident on Word, Excel, Outlook and Access
  • Previous office experience
  • Previous experience working in a GP or similar setting desirable
  • Ability to communicate effectively, working in a confidential and discreet manner
  • Ability to prioritise workload, multi-task, work efficiently and maintain a high level of attention to detail, when under pressure
  • Ability to work as part of a multi-disciplinary team, as well as independently
Person Specification

Experience

Essential

  • Good standard of education
  • Confident on Word, Excel, Outlook and Access
  • Previous office experience
  • Previous experience working in a GP or similar setting desirable
  • Ability to communicate effectively, working in a confidential and discreet manner
  • Ability to prioritise workload, multi-task, work efficiently and maintain a high level of attention to detail, when under pressure
  • Ability to work as part of a multi-disciplinary team, as well as independently

Experience

Essential

  • Good standard of education
  • Confident on Word, Excel, Outlook and Access
  • Previous office experience
  • Previous experience working in a GP or similar setting desirable
  • Ability to communicate effectively, working in a confidential and discreet manner
  • Ability to prioritise workload, multi-task, work efficiently and maintain a high level of attention to detail, when under pressure
  • Ability to work as part of a multi-disciplinary team, as well as independently

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Primary Care Careers

Address

Swan Lane Surgery

Tharston

Long Stratton

Norfolk

NR15 2UY


Employer's website

https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Primary Care Careers

Address

Swan Lane Surgery

Tharston

Long Stratton

Norfolk

NR15 2UY


Employer's website

https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Swan Lane Surgery

Primary Care Careers

enquiries@eoeprimarycarecareers.nhs.uk

01206918760

Details

Date posted

11 February 2026

Pay scheme

Other

Salary

£12.55 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

29370

Job locations

Swan Lane Surgery

Tharston

Long Stratton

Norfolk

NR15 2UY


Supporting documents

Privacy notice

Primary Care Careers's privacy notice (opens in a new tab)