Administrator

Job summary

We are seeking a self-motivated, organised and proactive administrator who is looking for an interesting and varied position within the buildings team. The role offered is part-time working 16 hours per week. Days of work will be Monday to Thursday with a start time to be confirmed between 8am - 9am.

Main duties of the job

• Maintain the buildings email inbox and action any emails, as well as the Buildings online filing system.
• Maintain the repair and servicing log.
• Ensure buildings administration is up to date throughout both practice sites and contractor folders.
• Co-ordinate a list of reliable contractors for both practice sites.
• Book and monitor completion of maintenance requests.
• Manage a small budget for repairs and escalate more substantial estimates to the Buildings Lead as required.
• Liaise with the keyholder, and regular contractors for scheduled repairs and servicing according to agreed schedules (e.g. boilers, PAT testing, EDEC certificates etc).
• Liaise with regular contractors for general maintenance (e.g. water coolers, gas and electric meters etc).
• Liaise with regular consultants for H&S services (e.g. Fire, Legionella) according to agreed schedules and ensure any actions are completed.
• Ensure legionella, fire and all H&S documents are up to date at both sites and all plans across both sites are correct, updating as required.
• Arrange visits from surveyors for rent reviews
• Any other duties appropriate to the role

About us

We are a modern, two site medical practice. We have a large team of clinicians to look after all aspects of your health. We have GPs, nurse practitioners who can prescribe, practice nurses, healthcare assistants and a practice pharmacist.

Benefits include:

• Attractive city centre location
• A quality work environment
• Five weeks annual leave plus bank holidays, this increases to six weeks after 5 years service
• NHS pension
• Parking on site is for GPs and patients only, however, we are placed directly in the city centre with excellent links to public transport, the park and ride, and proximity to car parks.