Job summary
Wivenhoe Medical Centre is looking to recruit an administrator to join our team on a part-time basis, working25 hours a week; we can be flexible with days and times.
Main duties of the job
The post-holder will be responsible for general office administrative tasks, such as scanning, filing and shredding. This role is vital to ensure all aspects of patient care are recorded in the practice clinical system accurately.
About us
n June 2017, The Colte Partnership was formed, consisting of 9 local practices across Colchester and Tendring, caring for approximately 95,000 patients.
We work as three collaborative primary care networks (PCNs):
- Ambrose Avenue Group Practice, Riverside Medical Centre & Ardleigh Surgery
- Mersea Island Medical Practice, Tiptree Medical Centre & Rowhedge Medical Centre
- Walton Medical Centre, Colne Medical Centre & Wivenhoe Medical Centre
There is a wide socio-economic demographic served within this area, which provides an interesting and varied case mix. The successful candidate will be joining an enthusiastic team of clinicians and administrators, and will be well supported with on-going professional development (training support, CPD and peer support). The role will contribute to the improving quality of care of our patients across the network of practices.
Job description
Job responsibilities
Key tasks include:
- Processing all incoming communication received via the surgery website.Coding documents in patient records as appropriate. Scanning, coding and attaching documents.
- Checking the surgery email account regularly, throughout the allocated working hours. Reading and forwarding emails to the appropriate department. This will include patient documents as well as other types of correspondence.
- Undertaking any administrative duties set by the practice manager or line manager.
- Maintaining patient confidentiality at all times. Adhering to data protection.
- Participating in the personal development and appraisal scheme.
- Attending training course(s), as required.
- Participating in surgery and team meetings, as required.
- Ensuring that safe working practices are adhered to in accordance with health, safety and security procedures.
Job description
Job responsibilities
Key tasks include:
- Processing all incoming communication received via the surgery website.Coding documents in patient records as appropriate. Scanning, coding and attaching documents.
- Checking the surgery email account regularly, throughout the allocated working hours. Reading and forwarding emails to the appropriate department. This will include patient documents as well as other types of correspondence.
- Undertaking any administrative duties set by the practice manager or line manager.
- Maintaining patient confidentiality at all times. Adhering to data protection.
- Participating in the personal development and appraisal scheme.
- Attending training course(s), as required.
- Participating in surgery and team meetings, as required.
- Ensuring that safe working practices are adhered to in accordance with health, safety and security procedures.
Person Specification
Knowledge and skills
Essential
- We are looking for an administrator to join our busy practice team, and help make a positive impact on our local community. We would welcome applications from organised, adaptable, and friendly individuals who are keen to help us provide high levels of customer service. All applicants should have the following attributes:
- Methodical, accurate with excellent attention to detail
- Excellent written and verbal communication skills
- Ability to work under pressure and prioritise workload
- Excellent time management and organisational skills
- Self-motivated
Person Specification
Knowledge and skills
Essential
- We are looking for an administrator to join our busy practice team, and help make a positive impact on our local community. We would welcome applications from organised, adaptable, and friendly individuals who are keen to help us provide high levels of customer service. All applicants should have the following attributes:
- Methodical, accurate with excellent attention to detail
- Excellent written and verbal communication skills
- Ability to work under pressure and prioritise workload
- Excellent time management and organisational skills
- Self-motivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
