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NHS Confederation

Admin Support Officer

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This job is now closed

Job summary

The Welsh NHS Confederation is looking for a skilled, dynamic and enthusiastic administrator to join the team.

Main duties of the job

The Welsh NHS Confederation is a high-profile organisation within Wales representing and supporting NHS leaders.

The role of Administration Support Officer will cover a wide range of duties in supporting the Director and team in the overall activity of the organisation.

About us

The NHS Confederation is committed to promoting a diverse and inclusive environment for our staff. A place where we can all be ourselves and succeed on merit. We offer a range of inclusive employment policies including family friendly policies and flexible working and we have range of channels to support staff from different backgrounds including our staff networks and a staff forum.

The NHS Confederation is committed to being a flexible employer. We understand the value and benefit to our employees being able to work flexibly and our agile working principles are designed to empower our people to work with optimal flexibility and minimal constraints to support a work life balance and take care of employee health and wellbeing.

Details

Date posted

30 June 2023

Pay scheme

Other

Salary

£23,950 a year

Contract

Permanent

Working pattern

Full-time

Reference number

NHS908289

Job locations

1st Floor

8 Cathedral Road

Cardiff

CF11 9LJ


Job description

Job responsibilities

Key responsibilities include:

  • providing day to day support for the Director, such as diary management, preparation of meeting papers and other secretarial duties.
  • Supporting the overall team with key administration tasks is also integral to the role
  • Supporting events and wider communications.
The successful applicant will also contribute along with other team members to the Welsh NHS Confederations overall programme of work.

About you

If you have these skills, we would love to hear from you:

  • Strong organisational and administrative capability with attention to detail;
  • Excellent written and verbal communication competence with the ability to communicate with senior managers;
  • Recent experience of office management systems and procedures, such as CRM, in a small team:
  • Ability to build and maintain effective relationships with colleagues at different levels in different organisations;
  • A responsive, flexible attitude with the ability to use own initiative and manage priorities often in a fast-moving environment.

Job description

Job responsibilities

Key responsibilities include:

  • providing day to day support for the Director, such as diary management, preparation of meeting papers and other secretarial duties.
  • Supporting the overall team with key administration tasks is also integral to the role
  • Supporting events and wider communications.
The successful applicant will also contribute along with other team members to the Welsh NHS Confederations overall programme of work.

About you

If you have these skills, we would love to hear from you:

  • Strong organisational and administrative capability with attention to detail;
  • Excellent written and verbal communication competence with the ability to communicate with senior managers;
  • Recent experience of office management systems and procedures, such as CRM, in a small team:
  • Ability to build and maintain effective relationships with colleagues at different levels in different organisations;
  • A responsive, flexible attitude with the ability to use own initiative and manage priorities often in a fast-moving environment.

Person Specification

Experience

Essential

  • Strong organisational and administrative skills with excellent attention to detail.
  • Strong written and verbal communication skills with the ability to communicate with senior people within the NHS, Welsh Government and other public bodies.
  • Knowledge of office management systems and procedures, such as CRM.
  • Knowledge of Microsoft packages: Word; Excel; Outlook; PowerPoint; Explorer; Canva; In-Design and other design packages.
  • Able to build and maintain effective relationships with colleagues at different levels in different organisations.
  • Able to work independently and experience of working in a small team.
  • A responsive, flexible attitude with the ability to use own initiative and manage priorities often in a fast-moving environment.
Person Specification

Experience

Essential

  • Strong organisational and administrative skills with excellent attention to detail.
  • Strong written and verbal communication skills with the ability to communicate with senior people within the NHS, Welsh Government and other public bodies.
  • Knowledge of office management systems and procedures, such as CRM.
  • Knowledge of Microsoft packages: Word; Excel; Outlook; PowerPoint; Explorer; Canva; In-Design and other design packages.
  • Able to build and maintain effective relationships with colleagues at different levels in different organisations.
  • Able to work independently and experience of working in a small team.
  • A responsive, flexible attitude with the ability to use own initiative and manage priorities often in a fast-moving environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS Confederation

Address

1st Floor

8 Cathedral Road

Cardiff

CF11 9LJ


Employer's website

https://www.nhsconfed.org/ (Opens in a new tab)

Employer details

Employer name

NHS Confederation

Address

1st Floor

8 Cathedral Road

Cardiff

CF11 9LJ


Employer's website

https://www.nhsconfed.org/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Assistant Director

Nesta Lloyd-Jones

nesta.lloyd-jones@welshnhsconfed.org

07884233935

Details

Date posted

30 June 2023

Pay scheme

Other

Salary

£23,950 a year

Contract

Permanent

Working pattern

Full-time

Reference number

NHS908289

Job locations

1st Floor

8 Cathedral Road

Cardiff

CF11 9LJ


Supporting documents

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