Job summary
We are looking for a project officer to join the team at the South Yorkshire Workforce and Training Hub. Working closely with the admin and communications officer and the project managers, the role will both play a supportive role but will also take responsibility for the ongoing delivery and development of initiatives. The role will ensure that the underpinning background work is managed to allow the training and events to run smoothly, to ensure communications are clear and flowing and that the team are able to had over responsibilities where appropriate. The role will also play a part in the evaluation and reporting of the delivery so that outcomes are measured and clear. The role will work across various projects and the post holder will need to be flexible and adaptive to add support where it is most needed. Communicating the work of the hub
Main duties of the job
To promote the development of the primary care workforce through local, regional and national initiatives.
Support the PCWTH teams in the organisation of meetings & events.
Provide support at meetings by organising documents and managing communications.
Support with the development and organisation of key hub documents.
Work with the team to support placements in primary care.
Support the hub communications agenda and play an active role in promoting the work of the hub.
Ensure the website and promotional materials are kept up to date and developed.
Work with the leads of different work-streams to ensure smooth running and future development of projects.
Work with the admin and communications officer to manage key training sessions, meetings and events including room bookings, hotel liaison, setting up bookings and managing demand and being present to support at key sessions and events.
About us
Primary Care Doncaster (PCD) Ltd is developing a wide range of services to support general practice across the city and is looking at innovative ways to develop its workforce, due to interest by a significant number of GP practices and Networks within the city.
At PCD and within the GP practices and Networks, we believe in the power of collaboration and the creativity that thrives when people work together in person. Each Network has a range of offices and work locations designed to foster innovation, teamwork, and a vibrant work culture where you can grow your career and make a real impact.
As a PCD employee you will have access to the generous NHS Pension Scheme and 27 annual leave days per year.
PCD are an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job description
Job responsibilities
- To work with the admins and communications officer to develop a consistent approach to the administration and communication of the work programme
- To support the hub team with administrative tasks
- To support administration of placements in primary care
- To develop relationships with key workforce leads across South Yorkshire
- To promote the work of the hub across SYB using different methods and technologies
- To advice practice managers around funding and claims for workforce initiatives and placements.
- To understand the offer from Higher Education Institutes around workforce development
- To maintain and develop the hub website ensuring it is up to date
- To administrate hub meetings
- To take meeting minutes when required
- To develop effective outward communications with stakeholders
Job description
Job responsibilities
- To work with the admins and communications officer to develop a consistent approach to the administration and communication of the work programme
- To support the hub team with administrative tasks
- To support administration of placements in primary care
- To develop relationships with key workforce leads across South Yorkshire
- To promote the work of the hub across SYB using different methods and technologies
- To advice practice managers around funding and claims for workforce initiatives and placements.
- To understand the offer from Higher Education Institutes around workforce development
- To maintain and develop the hub website ensuring it is up to date
- To administrate hub meetings
- To take meeting minutes when required
- To develop effective outward communications with stakeholders
Person Specification
Qualifiations/Knowledge
Essential
- Evidence of continuous professional development
- Knowledge of Primary Care
Desirable
- Educated to Degree level
- Project management qualification
- Qualification in administration or clerical field
- Qualification in communications
Experience
Essential
- Experience of working across complex systems
- An understanding of clerical and administration duties demonstrated by relevant previous employment
- Experience of using different technologies to communicate messages effectively
Desirable
- Experience of working in the NHS
- Experience of working with clinicians
Skills/Competencies
Essential
- oAbility to communicate effectively at all levels across the local health care system
- Ability to organise and minute meetings
- Excellent organisational skills and ability to take systematic approach to complex problems
- Ability to communicate using various technologies
- Knowledge and ability of managing websites
- Competent in Microsoft Office and MS Teams
- Ability to work under own initiative
- Interpersonal skills and Self-Initiative
- Accepts responsibility and accountability
- Recognises the limits of own authority within the role
- Seeks professional support appropriately
Other
Essential
- Full driving license
- Ability to travel across SY&B
- Flexible with working hours
- Committed to valuing diversity and promoting equality and inclusivity in all aspects of business in line with current equalities legislation
Person Specification
Qualifiations/Knowledge
Essential
- Evidence of continuous professional development
- Knowledge of Primary Care
Desirable
- Educated to Degree level
- Project management qualification
- Qualification in administration or clerical field
- Qualification in communications
Experience
Essential
- Experience of working across complex systems
- An understanding of clerical and administration duties demonstrated by relevant previous employment
- Experience of using different technologies to communicate messages effectively
Desirable
- Experience of working in the NHS
- Experience of working with clinicians
Skills/Competencies
Essential
- oAbility to communicate effectively at all levels across the local health care system
- Ability to organise and minute meetings
- Excellent organisational skills and ability to take systematic approach to complex problems
- Ability to communicate using various technologies
- Knowledge and ability of managing websites
- Competent in Microsoft Office and MS Teams
- Ability to work under own initiative
- Interpersonal skills and Self-Initiative
- Accepts responsibility and accountability
- Recognises the limits of own authority within the role
- Seeks professional support appropriately
Other
Essential
- Full driving license
- Ability to travel across SY&B
- Flexible with working hours
- Committed to valuing diversity and promoting equality and inclusivity in all aspects of business in line with current equalities legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
