Job summary
The Finance & Payroll Officer is the first line of contact for the finance and payroll team, working with digital automation and AI tools to process and respond to purchase invoices, payments and queries, sales invoice requests and remittances, bank reconciliations and payroll queries and change requests ensuring the smooth day to day operation of the finance and payroll team.
Working with the Finance & Payroll Manager you will review the payroll data received from the payroll bureau to ensure the accurate implementation of requested changes and to identify and raise queries on any anomalies in pay date from expected norms.
As a key member of the finance team, you will contribute to team objectives especially around the increased automation of the finance function and driving efficiency in the finance processes throughout the organisation.
Main duties of the job
Purchase Ledger (NCGPA and PCN)
Ensure the accurate, compliant and timely processing of purchase invoices for NCGPA and the PCNs.
Apply robust controls regarding new suppliers or supplier amendments
With the Finance & Payroll Manager, actively pursue improvements in to the procurement process to minimise risks.
Sales Ledger & incoming funds
Raise sales invoices in line with schedules and ad hoc requests, ensuring where possible income is recognised in the period in which it is earned,
Bank Reconciliation & Credit Cards
Complete bank reconciliations for NCGPA and the PCN accounts escalating queries as appropriate
Ensure all credit card holders provide appropriate information regarding their card spend.
Payroll Support and Administration
Receive and validate requests for payroll amendments, pension opt outs and changes of personal details from line managers and employees as appropriate.
Process requests directly on CIVICA or instruct via PB10 as appropriate.
Manage and monitor changes to annual leave entitlements because of payroll changes.
Working with the Finance & Payroll Manager using automated tools where possible.
Receive and respond to payroll queries
Other Duties
Take an active part in team meetings contributing the development of the team and the continuous improvement of the finance function.
Assist with the annual audit as required
About us
Formed in 2016, NCGPA is a vibrant GP federation supporting over 30 practices across Nottingham, serving more than 400,000 patients.
We champion collaboration, resilience, and innovation in general practice, sharing expertise and resources to help our teams thrive. From our city-centre hub, we run practices, support PCN teams, and deliver city-wide services.
Our mission is rooted in person-centred care, tackling health inequalities, and nurturing a sustainable workforce. With a caring ethos and ambitious vision, we're proud to support Nottingham's diverse communities and create a brighter future for primary care.
Find out further information by visiting our website https://www.ncgpa.org.uk/who-are-we/
Job description
Job responsibilities
Purchase Ledger (NCGPA and PCN)
Ensure the accurate, compliant and timely processing of purchase invoices for NCGPA and the PCNs ensuring correct approvals are obtained and payment runs are prepared in a timely manner.
Record prepayments using appropriate tools and techniques.
Ensure invoices expected but not received are chased and accrued for where appropriate.
Apply robust controls regarding new suppliers or supplier amendments to minimise fraud risk.
With the Finance & Payroll Manager, actively pursue improvements in to the procurement process throughout the organisation to reduce email load, error risk and administration.
Sales Ledger & incoming funds
Raise sales invoices in line with schedules and ad hoc requests, ensuring where possible income is recognised in the period in which it is earned, appropriate supporting documentation is available for audit and HMRC compliance is maintained.
Record income received but not invoiced in line with remittances, where applicable create journals to recognise it in the period to which it relates.
With the Finance & Payroll Manager, actively pursue improvements to the income recognition process throughout the organisation to reduce email load, error risk and administration.
Bank Reconciliation & Credit Cards
Complete bank reconciliations for NCGPA and the PCN accounts, escalating queries as appropriate to the Finance & Payroll Manager or the Head of PCN Finance.
Ensure all credit card holders provide appropriate information regarding their card spend and that spending remains appropriately authorised.
Payroll Support and Administration
Receive and validate requests for payroll amendments, pension opt outs and changes of personal details from line managers and employees as appropriate.
Request and maintain appropriate records for statutory payments such as family leave and SSP.
Process requests directly on CIVICA or instruct via PB10 as appropriate.
Manage and monitor changes to annual leave entitlements because of payroll changes.
Working with the Finance & Payroll Manager using automated tools where possible conduct appropriate quality assurance on the payroll outputs received from CIVICA.
Receive and respond to payroll queries raised by line manager or employees.
Escalate unresolved issues to the Finance & Payroll Manager.
Other Duties
Take an active part in team meetings contributing the development of the team and the continuous improvement of the finance function.
Assist with the annual audit providing data and explanations as requested on accounts transactions.
Job description
Job responsibilities
Purchase Ledger (NCGPA and PCN)
Ensure the accurate, compliant and timely processing of purchase invoices for NCGPA and the PCNs ensuring correct approvals are obtained and payment runs are prepared in a timely manner.
Record prepayments using appropriate tools and techniques.
Ensure invoices expected but not received are chased and accrued for where appropriate.
Apply robust controls regarding new suppliers or supplier amendments to minimise fraud risk.
With the Finance & Payroll Manager, actively pursue improvements in to the procurement process throughout the organisation to reduce email load, error risk and administration.
Sales Ledger & incoming funds
Raise sales invoices in line with schedules and ad hoc requests, ensuring where possible income is recognised in the period in which it is earned, appropriate supporting documentation is available for audit and HMRC compliance is maintained.
Record income received but not invoiced in line with remittances, where applicable create journals to recognise it in the period to which it relates.
With the Finance & Payroll Manager, actively pursue improvements to the income recognition process throughout the organisation to reduce email load, error risk and administration.
Bank Reconciliation & Credit Cards
Complete bank reconciliations for NCGPA and the PCN accounts, escalating queries as appropriate to the Finance & Payroll Manager or the Head of PCN Finance.
Ensure all credit card holders provide appropriate information regarding their card spend and that spending remains appropriately authorised.
Payroll Support and Administration
Receive and validate requests for payroll amendments, pension opt outs and changes of personal details from line managers and employees as appropriate.
Request and maintain appropriate records for statutory payments such as family leave and SSP.
Process requests directly on CIVICA or instruct via PB10 as appropriate.
Manage and monitor changes to annual leave entitlements because of payroll changes.
Working with the Finance & Payroll Manager using automated tools where possible conduct appropriate quality assurance on the payroll outputs received from CIVICA.
Receive and respond to payroll queries raised by line manager or employees.
Escalate unresolved issues to the Finance & Payroll Manager.
Other Duties
Take an active part in team meetings contributing the development of the team and the continuous improvement of the finance function.
Assist with the annual audit providing data and explanations as requested on accounts transactions.
Person Specification
Qualifications
Essential
- Education to GCSE with a minimum Grade 5 in English & Maths
Desirable
- NVQ Level 4 or AAT Technician or part qualified CIMA/CCAB or equivalent
Experience
Essential
- Working in a small business finance and/or accounting environment with experience of purchase ledger, sales ledger, bank reconciliation and payroll
- Experience of working with digital tools such as purchase invoice automation
- Experience of working with QuickBooks or Xero or similar accounting systems
- Experience of prepayments, accruals and revenue recognition
Desirable
- Experience of NHS pensions administration
- Experience of working within the NHS
Knowledge
Essential
- Exceptional attention to detail and discipline in diligent record keeping to support potential later queries arising including audit, employment tribunal or other legal action
- Understanding of payroll rules and processes including statutory pay, annual leave calculations, HMRC reporting obligations and pensions administration
- Ability to communicate complex information effectively to stakeholders
- Advanced knowledge of Microsoft Excel including error prevention tools, PIVOT tables etc.
- Ability to prioritise and organise workload with strict adherence to deadlines
Desirable
- Knowledge of accounting standards pertaining to small businesses
- Understanding of Primary Care Networks and the relevant financial frameworks
- Awareness of the wider NHS financial system
Person Specification
Qualifications
Essential
- Education to GCSE with a minimum Grade 5 in English & Maths
Desirable
- NVQ Level 4 or AAT Technician or part qualified CIMA/CCAB or equivalent
Experience
Essential
- Working in a small business finance and/or accounting environment with experience of purchase ledger, sales ledger, bank reconciliation and payroll
- Experience of working with digital tools such as purchase invoice automation
- Experience of working with QuickBooks or Xero or similar accounting systems
- Experience of prepayments, accruals and revenue recognition
Desirable
- Experience of NHS pensions administration
- Experience of working within the NHS
Knowledge
Essential
- Exceptional attention to detail and discipline in diligent record keeping to support potential later queries arising including audit, employment tribunal or other legal action
- Understanding of payroll rules and processes including statutory pay, annual leave calculations, HMRC reporting obligations and pensions administration
- Ability to communicate complex information effectively to stakeholders
- Advanced knowledge of Microsoft Excel including error prevention tools, PIVOT tables etc.
- Ability to prioritise and organise workload with strict adherence to deadlines
Desirable
- Knowledge of accounting standards pertaining to small businesses
- Understanding of Primary Care Networks and the relevant financial frameworks
- Awareness of the wider NHS financial system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Nottingham City General Practice Alliance
Address
Head office - Upper Parliament Street
79a Upper Parliament Street
Nottingham
NG1 6LD
Employer's website
https://www.ncgpa.org.uk/ (Opens in a new tab)
