Nottingham City General Practice Alliance

PCN Administrator

The closing date is 14 October 2025

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Job summary

We are looking for a well-organised and proactive administrator to support meetings, communications and events across Primary Care Networks in Nottingham. This is a varied role where no two days are the same. You'll be helping teams stay organised, making sure meetings run smoothly, and supporting the planning of training sessions and events.

You'll be part of a friendly and supportive team, working with colleagues across different roles and organisations. If you enjoy organising, communicating clearly, and making sure things get done on time, this could be a great fit for you.

Main duties of the job

Meeting Support and Coordination

  • Organise regular meetings - including sending invites, booking rooms and confirming attendance
  • Prepare agendas, chase updates, and follow up with key team members
  • Take accurate meeting minutes and action logs
  • Share meeting notes in the correct place (e.g. Microsoft Teams or other platforms)
  • Ensure all meeting records are completed and shared within agreed timeframes
  • Work with a range of people - including clinical leads, service managers and support teams

Event Planning and Delivery

  • Support the planning and delivery of events such as training sessions, webinars and showcases
  • Send out invitations and promotional materials
  • Liaise with speakers and manage bookings
  • Prepare event resources like agendas, workbooks or posters
  • Help on the day of events - welcoming attendees, setting up rooms or managing online platforms

Communication and Admin Support

  • Support regular communications with primary care teams
  • Share updates and resources across the personalised care workforce
  • Help produce and send posters, newsletters and resource packs
  • Keep clear records of activity and support follow-up after meetings or events
  • Liaise with practices and PCN teams to support coordination of services

About us

At Nottingham City GP Alliance, we strive to create an inclusive and collaborative environment where employees are empowered to make a difference. As a trusted provider of primary care services, we are committed to improving the health outcomes and experiences of our patients. By joining our workforce, you will have the opportunity to work alongside dedicated professionals, utilising your skills and expertise to positively impact the lives of individuals and families in our community.

Details

Date posted

30 September 2025

Pay scheme

Other

Salary

Depending on experience £24,540 - £25,726 (pro rata)

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

GPA-7478623

Job locations

Centralised - NCGPA HQ

49

Nottingham

NG1 6LD


Job description

Job responsibilities

Skills and Experience

  • Strong administration and organisation skills
  • Confident using Microsoft Office (especially Teams, Outlook and Word)
  • Good written and verbal communication
  • Ability to manage multiple tasks and meet deadlines
  • Comfortable working with a wide range of colleagues at different levels

Personal Qualities

  • Friendly, professional and approachable
  • Proactive and reliable
  • Great attention to detail
  • Able to work independently and as part of a team
  • Positive attitude and willingness to learn

Job description

Job responsibilities

Skills and Experience

  • Strong administration and organisation skills
  • Confident using Microsoft Office (especially Teams, Outlook and Word)
  • Good written and verbal communication
  • Ability to manage multiple tasks and meet deadlines
  • Comfortable working with a wide range of colleagues at different levels

Personal Qualities

  • Friendly, professional and approachable
  • Proactive and reliable
  • Great attention to detail
  • Able to work independently and as part of a team
  • Positive attitude and willingness to learn

Person Specification

Skills and Attributes

Essential

  • Experience of administration and coordination
  • Strong organisation and time management skills
  • Excellent written and verbal communication
  • Ability to work with different people and job roles
  • Proficient in Microsoft Office, especially Outlook, Teams and Word
  • Attention to detail and accuracy
  • Ability to manage multiple priorities and work independently

Desirable

  • Experience in a health, care or public sector setting
  • Experience supporting event delivery
  • Familiarity with primary care structures (e.g. PCNs)
  • Understanding of personalised care roles
  • Experience using digital tools like Miro or Microsoft Forms

Other requirements specific to the role

Essential

  • Professional, credible, accountable, responsible, and confident

Education and Qualification

Essential

  • Good standard of written English at least GCSE at a higher grade or equivalent
  • Numerate and able to work with data at least GCSE maths at a higher grade or equivalent
Person Specification

Skills and Attributes

Essential

  • Experience of administration and coordination
  • Strong organisation and time management skills
  • Excellent written and verbal communication
  • Ability to work with different people and job roles
  • Proficient in Microsoft Office, especially Outlook, Teams and Word
  • Attention to detail and accuracy
  • Ability to manage multiple priorities and work independently

Desirable

  • Experience in a health, care or public sector setting
  • Experience supporting event delivery
  • Familiarity with primary care structures (e.g. PCNs)
  • Understanding of personalised care roles
  • Experience using digital tools like Miro or Microsoft Forms

Other requirements specific to the role

Essential

  • Professional, credible, accountable, responsible, and confident

Education and Qualification

Essential

  • Good standard of written English at least GCSE at a higher grade or equivalent
  • Numerate and able to work with data at least GCSE maths at a higher grade or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham City General Practice Alliance

Address

Centralised - NCGPA HQ

49

Nottingham

NG1 6LD


Employer's website

https://www.ncgpa.org.uk/ (Opens in a new tab)

Employer details

Employer name

Nottingham City General Practice Alliance

Address

Centralised - NCGPA HQ

49

Nottingham

NG1 6LD


Employer's website

https://www.ncgpa.org.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of Corporate Affairs and Communications

Nicola Conwill-Brittain

nicola.conwill-brittain1@nhs.net

Details

Date posted

30 September 2025

Pay scheme

Other

Salary

Depending on experience £24,540 - £25,726 (pro rata)

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

GPA-7478623

Job locations

Centralised - NCGPA HQ

49

Nottingham

NG1 6LD


Supporting documents

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