People, Culture and Estates Executive

Job responsibilities

To be primarily responsible for MHCT operational and corporate functions aligned to MHCTs strategic objectives and priorities.

To be an integral member of the Executive Management Team and contribute to strategic decision making, assist in the management of organisational risk and work effectively to help grow the organisation.

Support the Chief Executive, Executive peers and the board with thought leadership relating to all elements of culture, values, people and estates management, in a way that is practical and relevant to the organisation.

Develop and implement a people strategy which builds capacity and capability and delivers a collaborative HR solution that successfully supports the vision of the charity.

To work within the principles of organisational development; proactively working to shape the organisations culture in line with MHCT values and strategic directions.

To directly manage key managers/coordinators to ensure activities are aligned with strategic objectives/priorities whilst remaining within the parameters of contractual expectations and budgetary limitations.

To play an integral role in ensuring the charity operates within governance procedures, charity law and company law, and is compliant.

Key tasks and responsibilities

General

1. To ensure our Human Resources, Organisational Development, Health and Safety and Business Support and Estates functions are at all times in compliance with legal and contractual obligations, this will include information governance, and ensuring policies are up to date.

2. To contribute to the strategic vision, creation and delivery of MHCT Services, ensuring that this vision

is shared throughout all organisational layers and those activities fully centre on MHCTs vision, values and objectives.

3. To work closely with the Executive Team Members, Trustees/Directors and Subgroups to contribute to the strategic development and change management of the MHCT.

4. Develop external networks and relations to maintain and enhance professional knowledge, promote the activities of the organisation and seek opportunities for growth and development.

5. Relationships with stakeholders form an integral part of this role.

6. Undertake any other duties deemed reasonable by the CEO, in line with the growth and development of the organisation.

7. Ensuring all Health and Safety and environmental processes are adhered to with the operation and applied in all circumstances.

8. To contribute and support marketing and PR strategies to utilise media platforms, including social media to raise the profile of MHCT and its activities.

9. To directly line manage a number of key management, HR and Business Support staff and any other corporate roles as assigned, ensuring that clear direction is given at all times and work is focused on the achievement of key targets.

Human Resources and Organisational Development

1. To advise and support line-managers in different aspects of HR issues, including absence,

performance, capability, recruitment, disciplinary, grievance, redundancy and TUPE, ensuring MHCT policies are followed at all times and activities are carried out equitably and safely.

2. Work closely with line-managers to build organisational capabilities within devolved aspects of HR, proactively supporting them through a leadership forum.

3. To produce quarterly reports or as required to present to the Board of Trustees/Directors and Subgroups.

4. Drive strategies on diversity, inclusion and safeguarding.

5. To maintain working relationships with trade unions and other employee representatives, including attending Local Joint Forum / JNC meetings to represent management as required. Advising managers of joint recognition agreements and its impact.

6. Work closely with the outsourced HR Consultancy to ensure all staff performance measures are in place and regularly reviewed, including the management of any HR related issues that may arise.

7. Ensure that a professional positive approach to employee relations and an ethos of working in partnership is developed across all services ensuring there is clear effective communication and responses are in a timely manner.

8. To review MHCT policies and procedures working alongside the Board of Trustees to update and identify changes required in accordance with best practice, employment legislations and legal requirements and to implement the changes.

9. To support managers to maintain a training skill analysis for all staff and identify gaps and transferable skills across the organisation in line with key objectives.

10. To support, supervise and appraise a number of service manager/coordinators and directly support service staff.

Health and Safety

1. Promote a positive health and safety culture throughout the business, leading the implementation of appropriate policy and procedure to ensure compliance with objectives and relevant regulations.

2. To promote a positive health and safety culture throughout the business.

3. Create appropriate Health and Safety related policies and procedures and to ensure training, awareness and compliance across the business and its suppliers/partners where appropriate.

4. Lead the development, implementation, and delivery of the organisation's health and safety objectives and targets, ensuring that they are aligned with organisational objectives and relevant regulations.

5. To create and manage the company Health and Safety legislation register and review it on an annual basis providing necessary action plans.

6. To monitor and report on compliance of all directly or subcontracted activities, relevant works and statutory testing and checks against agreed programmes, SLAs and statutory requirements. Identify any inadequacies in existing arrangements.

7. Carry out inspections of construction related activities on site, ensuring compliance with the HS and E Policy and overarching HS and E legislation. Undertake programmed and ad-hoc inspections, preparing reports following site visits by accurately recording any non-compliance and following up on any actions.

Business Support

1. Strategic overview of an effective corporate administration and business support function to the organisation and its functions and services, ensuring a consistent and professional service is maintained at all times.

2. To lead on the development of business systems and processes and to maintain and update these accordingly, and to ensure that the team are trained and kept up to date with any changes and that these are communicated across the wider organisation.

3. To ensure that contractual requirements for funded services and MHCT policies are adhered to and observed in relation to the development and maintenance of all processes within the scope of the role.

Estates and Facilities Management

To advise on estate management matters, ensuring capital projects are delivered on time and within budget, co-ordinating the organisations approach to maintenance and facilities management.

Development and implementation of the organisations Estate Management strategy.

Budget responsibility for all estates-related capital expenditure.

Responsibility for the ongoing management of all condition surveys, ensuring that they are updated on a regular basis and to inform stakeholders of the current condition of the estate and related planned activity.

Develop a departmental infrastructure, including relevant systems and processes to ensure that information can be recorded and communicated effectively to relevant staff and stakeholders.

Communication

Essential

• Excellent verbal, written and presentation skills. With the ability to translate and communicate HR and strategic information clearly to a range of audiences.
• Ability to communicate clearly at all levels to disseminate information timely.
• Ability to deliver training and information sessions.
• Ability to report, advice, make recommendation and raise key issues verbally and written.
• Ability to communicate with sensitivity and integrity in challenging and different situations.
• Ability to communicate empathically and calmly with staff during times of potentially high emotion.

General Attributes

Essential

• Must be self-motivated and able to work off own initiative, being able to manage own time and prioritise day to day workload.
• Ability to develop and maintain a good working relationship with team members and other relevant organisations and stakeholders.
• Ability to manage boundaries with both staff and management but have a flexible and pragmatic approach.
• Must have a pleasant approachable manner and ability to mix with a wider range of people from various groups and backgrounds.
• Understands the importance/need for integrity & how and when to challenge a situation/position.
• The ability to handle and maintain confidentiality and work nonjudgmentally with tact and diplomacy.
• Commitment to quality and contributing to positive experience to the community we serve
• Strong team working orientation; collaborative, flexible and supportive.
• Ability to work systematically with accuracy, attention to detail, conscientious and task focused.
• Ability to translate complex legal ideas into clear understandable language.
• Ability to be enthusiastic to welcome development and change.
• Willingness to undertake training as necessary
• Must be able to travel to and from various sites as required, including occasional weekend or overnight travel.
• Maintenance of Enhanced + Barred DBS update service membership
• Member of appropriate qualifying bodies

Qualifications

Essential

• Degree (or equivalent) within the relevant area
• A recognised Management qualification, e.g. ILM, CMI or similar or significant experience within a managerial role.
• A recognised HR and Organisational Development qualification CIPD level 7

Knowledge and Skills

Essential

• Good ICT skills with working knowledge of and ability to use Microsoft software packages including, HR data based systems.
• Knowledge and understanding of organisational development planning.
• Knowledge and understanding of employment law and employee relation issues.
• Highly organised. Able to plan, balance and copy with competing priorities.
• Knowledge of confidentiality and data protection legislation must also be able to exercise discretion and confidentiality.
• Knowledge and understanding of organisations training needs and the ability to plan and coordinate in-house training to staff and managers at different levels. This includes delivering HR training.
• Knowledge of public sector charitable organisations and their related issues and constraints.
• Excellent staff management and leadership skills

Desirable

• Knowledge of facilities health & safety and risk assessments practices.
• Understanding of safeguarding practices and safer recruitment guidelines

Experience

Essential

• A substantial period of senior management experience alongside HR associated management practices
• Reasonable levels of experience operating within a senior strategic capacity
• Experience of providing advice and support to managers and staff at all levels
• Experience of providing advice and support to managers and staff on issues such as discipline, grievances, investigations, redundancy, or absence management
• Experience of compiling and presenting formal reports
• Experience of dealing with recruitment and retention
• Experience of dealing with sensitive and conflicting situations, and complex grievance and disciplinary procedures
• Experience of strategic planning

Desirable

• Experience of dealing with TUPE transfer of staff
• Experience of consulting and negotiating with JNC and Trade Unions
• Experience of working across multiple sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).