Job responsibilities
The key duties of the post are:
- Supporting the Head of Faculty through delivery of effective and efficient office duties, correspondence, communications, and portfolio delivery.
- Developing and maintaining any relevant databases e.g., training facilities and educational supervisors databases.
- Leadership of UKHSA work with NHS England, Workforce, Training and Education and other key organisations to develop integrated local workforce planning and the delivery of education and training opportunities, including CPD and placements.
- Leadership of UKHSA work with partners to scope and understand public health workforce needs, including understanding workforce numbers, development needs, gaps, areas of good practice and resources for workforce development.
- Identification of and support for innovation and good practice in training and education and ensuring these are shared across places and regions.
- Event, meetings and workshop management; including sourcing venues, organising speakers, IT and presentation requirements.
- Producing, collating and disseminating reports on Faculty-related matters.
- Leading on specific workforce development projects.
- Ensure compliance with Information Governance requirements and develop own knowledge in this area as relevant to function(s).
- Handle sensitive/ confidential information according to policy and guidance.
- Ensure the appropriate storage and security of confidential information and records
- Oversee risk and issue management. Ensure mitigations are in place and resolved.
- Ensure realisation of benefits through planning and designing, and that project outputs meet programme requirements.
- Lead the planning of programme assurance activities.
- Manage internal and external stakeholder relationships.
- Maintain overall integrity and coherence of programme and governance framework to support each project
Essential role criteria:
- Working knowledge of scheduling, budgeting and cost management, business case development, business change and implementation, change control, assurance, and benefits management.
- Evidence of project management training, qualifications or equivalent relevant experience
- Prince2 Foundation or Practitioner
- Experience of drafting papers, presentations, collating reports
- Understanding of the principles of information governance and confidentiality
- Proficiency in using Microsoft Office: Excel, PowerPoint, Word
- Evidence of success in supporting efficient and effective business management, and supporting the creation of business cases
- Skills in communication on complex matters and difficult situations, requiring persuasion and influence
- Ability to analyse and interpret information and recommend appropriate actions
- Experience of setting up and implementing internal processes and procedures
- Adaptability, flexibility and ability to cope with uncertainty and change
- Effective organiser and planner
- Ability to work independently in a fast-paced environment, managing complex pieces of work that have lots of dependencies and moving parts.
- A visible leader with experience of promoting diversity, inclusion and equality of opportunity, respecting difference
Desirable role criteria:
- Further training in financial or business management
- Experience using Gantt Charts, JIRA and other relevant software
- Detailed knowledge of project methodologies and frameworksEperience of interpreting and implementing polic
Selection Process Details:
This vacancy will be assessed using a competency-based framework which will assess your qualifications, knowledge and experience and / or skills and abilities outlined in the essential criteria.
Stage 1: Application & Sift
You will be required to complete an application form. You will be assessed on the listed (14) essential criteria, and this will be in the form of a:
- Application form (Employer/ Activity history section on the application)
- 1000 word supporting statement
This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
Longlisting:
In the event of a large number of applications we will longlist into 3 piles of:
- Meets all essential criteria
- Meets someessential criteria
- Meets no essentialcriteria
The following will be taken through to the next stage:
- Meets all essential criteria
Shortlisting:
In the event of a large number of applications we will shortlist on the following:
- Working knowledge of scheduling, budgeting and cost management, business case development, business change and implementation, change control, assurance, and benefits management
Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates.
If you are successful at this stage, you will progress to interview & assessment.
Please do not exceed 1000 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.
Stage 2: Interview (competency based)
You will be invited to a (single) remote interview.
Knowledge, experience, skills & abilities will be tested at interview.
You will be asked to prepare and deliver a presentation at the start of your interview. The subject of this will be sent to you prior to interview.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Eligibility Criteria - External
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Location
This role is being offered as hybrid working based at any of our Core HQs. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London).
Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.
