Job responsibilities
Your key responsibilities will include:
- Delivery - Create and lead Planned Preventative Maintenance, Building Management Systems and projects to deliver the agreed outcomes within time, cost and quality constraints.
- Project Management - Day to day management and effective leadership and management control of the project and the project team. Set project controls. Design the project structure appropriate to stage. Select and apply appropriate delivery methodologies. Manage effective transition between project phases.
- Contractor Management Supervision and coordination of Hard Services contractor activities.
- Business Case - Coordinate development of Capital and Minor Works Business Cases.
- Budget Track delivery within budget.
- Resources Schedule / manage and deploy resources to deliver the project identifying skills where necessary. May work independently or with a team.
- Benefits Realisation Ensure benefits are identified, understood, measured, tracked and owned. Ensure appropriate Benefits Realisation Strategy is in place, and monitor longer term delivery of benefits against the Business Case.
- Stakeholder Management Identify key stakeholders and develop and maintain effective relationships.
- Risks & Issues Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.
- Governance Provide key project reports and support effective governance and decision making.
- Assurance Support or set appropriate project assurance and engage with project reviews.
- Change Management Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.
- Guidance & Support Seek appropriate support, guidance and coaching from the project community. Show commitment to personal development. Promote effective individual and team performance. Share and promote best practice and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
- Project Performance & Controls Develop Project and Planned Preventative Maintenance Plans and apply appropriate project principles to deliver stated objectives. Identify and set appropriate Project Controls. Track and report delivery against milestones including the Building Management System.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Essential Criteria:
- Educated to graduate degree level in engineering or building services or NVQ4 equivalent in engineering or building services or equivalent work experience in facilities management
- Finance and budgeting skills to estimate costs, produce budget and control forecasts and gain financial approval for project and resource costs, working with finance colleagues to monitor spend against the contract.
- Experience of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements using appropriate communication and engagement channels.
- Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
- Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews
- Experienced at identifying, quantifying, mapping and tracking project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.
- Take into account different individual needs, views, and ideas, championing inclusion and equality of opportunity for all effectively managing conflict, misconduct and non-inclusive behaviour, raising with senior managers where appropriate.
- Ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
- Ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
- Ability to integrate the project outputs into business as usual (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits
- You influence others, you articulate the rationale to gain their agreement.
- An understanding of and commitment to equality of opportunity and good working relationships
Selection process details
This vacancy is using Success Profiles and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.
You will be required to complete an application form. You will be assessed on the listed 12 essential criteria, and this will be in the form of a:
- Application form (Employer/ Activity history section on the application)
This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The Application form and Statement of Suitability will be marked together.
Longlisting: In the event of a large number of applications we will longlist into 3 piles of:
- Meets all essentialcriteria
Meets all and Meets Some essential criteriawill be moved through to the shortlisting stage.
Shortlisting: In the event of a large number of applications we will shortlist on:
- Experience of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements using appropriate communication and engagement channels
Please do not exceed1000 words. We will not consider any words over and above this number. If you are successful at this stage, you will progress to an interview. Unfortunately, late applications will not be considered.
Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.
Feedback will not be provided at this stage.
Stage 2: Interview (success profiles)
You will be invited to a (single) face to face interview. In exceptional circumstances, we may be able to offer a remote interview.
Behaviours, technical, experience, ability and strengths will be tested at interview.
The Behaviour's tested during the interview stage will be:
- Making effective decisions (lead)
- Managing a Quality Service
- Changing and Improving
- Communicating and influencing
- Working together
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location
This role is being offered as office based at our Scientific Campus in Colindale.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Counter-terrorist Check and Security Clearance.
For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 5 years as the role requires Counter Terrorism Check (CTC) and Security Check (SC) clearance.UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
