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UK Health Security Agency

Portfolio Analyst

The closing date is 16 May 2025

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Job summary

The Portfolio Management Office (PMO) oversees and supports effective delivery of the Vaccines and Countermeasures Delivery (VCD) team's operational, programme and project management functions, overseeing governance boards, top-tier and cross-cutting risk management, and key reporting. This team gauges the overall health of the VCD portfolio, including performance against business planning objectives, project delivery capability and development requirements and project and programme resourcing.

Main duties of the job

  • Governance: Accountable for effective and efficient governance at a portfolio level, including managing and running the portfolio-level governance board.
  • Risk Management: Holding and actively managing the central repository of risks and issues across all programmes of work.
  • Reporting: Leading on reporting to CPMO and other areas where portfolio performance is monitored, including central performance and risk reporting.
  • Performance Monitoring: Maintaining a holistic view of performance health across all programmes, setting standards, and providing assurance of the portfolio.
  • Benefits and Dependencies: Managing benefits and dependencies at the portfolio level, holding SRO and Programme/ Project Directors accountable for the delivery of business cases.
  • Coordination: Coordinating a new Vaccine Operations Board to provide oversight on all current programmes and upcoming work.
  • Project Delivery Excellence: Leading as the SME and key interlocuter for the Project Delivery Profession, serving as a centre of excellence and best practice.
  • Documentation: Holding the central library of SOPs and technical documents for teams and programmes, ensuring regular review and timely updates.
  • Programme and Project Support: Providing support and a quality service to Programme and Project managers, Project Directors and SRO's for VCD work.
  • Lessons Learned: Facilitating, progressing, and embedding outcomes from lessons learned exercises.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Details

Date posted

08 May 2025

Pay scheme

Other

Salary

£31,997 to £43,552 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

919-LT-303929-EXT

Job locations

Core HQ

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Job description

Job responsibilities

Our team is dedicated to ensuring effective governance, risk management, and performance monitoring across the VCD team, supporting its strategic objectives and fostering a culture of continuous improvement and programme and project delivery.All VCD personnel to ensure all operational activities and processes adhere to Good Distribution Practice (GDP) standards, maintaining compliance and supporting the integrity of the supply chain.

  • Co-ordinate reporting requirements by the projects/programmes to support the analysis of the Portfolio performance.
  • Provide secretariat support ensuring the smooth functioning and running of governance boards and ad hoc meetings.
  • Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects.
  • Identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate.
  • Manage and engage with a wide range of stakeholders, building strong and trusted relationships.
  • Support Portfolio Leads to develop mechanisms for measuring benefits, by gathering and collating information.
  • Support the Portfolio Leads to communicate and build commitment to a shared vision and sense of purpose.
  • Manage the PMO mailbox.
  • Ensure teams standards, policies, procedures, and tools are up to date and reflective current ways of working.
  • Be an active member of the UKHSA Project Delivery Profession Community

Essential Criteria:

  • Working knowledge of planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance in a project delivery environment.
  • Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
  • Ability to work independently in a fast-paced environment.
  • Works well under pressure, effectively manages multiple tasks, with a keen attention to detail.
  • Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time.
  • Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint.

Selection Process Details:

This vacancy is using Success Profiles and will assess your Behaviours, Ability, Experience and Skills.

Stage 1: Application & Sift

Success profiles

You will be required to complete an application form. You will be assessed on the listed 6 essential criteria, and this will be in the form of a:

  • Application form (Employer/ Activity history section on the application)
  • 500 word Statement of Suitability

This should outline how your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

The Application form and Statement of Suitability will be marked together.

Longlisting: In the event of a large number of applications we will longlist into 3 piles of:

  • Meets all essential criteria
  • Meets some essential criteria
  • Meets no essential criteria

Pile 'meets all essential criteria' will be taken through to shortlisting.

Shortlisting: In the event of a large number of applications we will shortlist on:

  • Working knowledge of planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance in a project delivery environment.

If you are successful at this stage, you will progress to interview & assessmentPlease do not exceed 500 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview

Success profiles

You will be invited to a single remote interview.

Behaviours and experience will be tested at interview.

The Behaviours tested during the interview stage will be:

  • Working Together (lead behaviour)
  • Delivering at Pace
  • Seeing the Big Picture

Interviews dates to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Eligibility Criteria

External: open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at any of our Core HQs. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London).

Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Job description

Job responsibilities

Our team is dedicated to ensuring effective governance, risk management, and performance monitoring across the VCD team, supporting its strategic objectives and fostering a culture of continuous improvement and programme and project delivery.All VCD personnel to ensure all operational activities and processes adhere to Good Distribution Practice (GDP) standards, maintaining compliance and supporting the integrity of the supply chain.

  • Co-ordinate reporting requirements by the projects/programmes to support the analysis of the Portfolio performance.
  • Provide secretariat support ensuring the smooth functioning and running of governance boards and ad hoc meetings.
  • Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects.
  • Identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate.
  • Manage and engage with a wide range of stakeholders, building strong and trusted relationships.
  • Support Portfolio Leads to develop mechanisms for measuring benefits, by gathering and collating information.
  • Support the Portfolio Leads to communicate and build commitment to a shared vision and sense of purpose.
  • Manage the PMO mailbox.
  • Ensure teams standards, policies, procedures, and tools are up to date and reflective current ways of working.
  • Be an active member of the UKHSA Project Delivery Profession Community

Essential Criteria:

  • Working knowledge of planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance in a project delivery environment.
  • Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
  • Ability to work independently in a fast-paced environment.
  • Works well under pressure, effectively manages multiple tasks, with a keen attention to detail.
  • Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time.
  • Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint.

Selection Process Details:

This vacancy is using Success Profiles and will assess your Behaviours, Ability, Experience and Skills.

Stage 1: Application & Sift

Success profiles

You will be required to complete an application form. You will be assessed on the listed 6 essential criteria, and this will be in the form of a:

  • Application form (Employer/ Activity history section on the application)
  • 500 word Statement of Suitability

This should outline how your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

The Application form and Statement of Suitability will be marked together.

Longlisting: In the event of a large number of applications we will longlist into 3 piles of:

  • Meets all essential criteria
  • Meets some essential criteria
  • Meets no essential criteria

Pile 'meets all essential criteria' will be taken through to shortlisting.

Shortlisting: In the event of a large number of applications we will shortlist on:

  • Working knowledge of planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance in a project delivery environment.

If you are successful at this stage, you will progress to interview & assessmentPlease do not exceed 500 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview

Success profiles

You will be invited to a single remote interview.

Behaviours and experience will be tested at interview.

The Behaviours tested during the interview stage will be:

  • Working Together (lead behaviour)
  • Delivering at Pace
  • Seeing the Big Picture

Interviews dates to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Eligibility Criteria

External: open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at any of our Core HQs. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London).

Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Person Specification

Application form and statement of suitability

Essential

  • Application form and statement of suitability

Behaviours

Essential

  • Working Together (lead behaviour)
  • Delivering at Pace
  • Seeing the Big Picture
Person Specification

Application form and statement of suitability

Essential

  • Application form and statement of suitability

Behaviours

Essential

  • Working Together (lead behaviour)
  • Delivering at Pace
  • Seeing the Big Picture

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

Core HQ

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer details

Employer name

UK Health Security Agency

Address

Core HQ

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Resourcing Support Officer

Lisa Tweedie

Lisa.Tweedie@ukhsa.gov.uk

Details

Date posted

08 May 2025

Pay scheme

Other

Salary

£31,997 to £43,552 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

919-LT-303929-EXT

Job locations

Core HQ

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Supporting documents

Privacy notice

UK Health Security Agency's privacy notice (opens in a new tab)